[Title 17 CFR 145.9]
[Code of Federal Regulations (annual edition) - April 1, 2003 Edition]
[Title 17 - COMMODITY AND SECURITIES EXCHANGES]
[Chapter I - COMMODITY FUTURES TRADING COMMISSION]
[Part 145 - COMMISSION RECORDS AND INFORMATION]
[Sec. 145.9 - Petition for confidential treatment of information submitted to the Commission.]
[From the U.S. Government Printing Office]
17COMMODITY AND SECURITIES EXCHANGES12003-04-012003-04-01falsePetition for confidential treatment of information submitted to the Commission.145.9Sec. 145.9COMMODITY AND SECURITIES EXCHANGESCOMMODITY FUTURES TRADING COMMISSIONCOMMISSION RECORDS AND INFORMATION
Sec. 145.9 Petition for confidential treatment of information submitted to the Commission.
(a) Purpose. This section provides a procedure by which persons
submitting information in any form to the Commission can request that
the information not be disclosed pursuant to a request under the Freedom
of Information Act, 5 U.S.C. 552. This section does not affect the
Commission's right, authority, or obligation to disclose information in
any other context.
(b) Scope. The provisions of this section shall apply only where the
Commission has not specified that an alternative procedure be utilized
in connection with a particular study, report, investigation, or other
matter.
(c) Definitions. The following definitions apply to this section:
(1) Submitter. A ``submitter'' is any person who submits any
information or material to the Commission or who permits any information
or material to be submitted to the Commission. For purposes of paragraph
(d)(1)(ii) of this section only, ``submitter'' includes any person whose
information has been submitted to a designated contract market or
registered futures association that in turn has submitted the
information to the Commission.
(2) FOIA requester. A ``FOIA requester'' is any person who files
with the Commission a request to inspect or copy Commission records or
documents pursuant to the Freedom of Information Act, 5 U.S.C. 552.
(d) Written request for confidential treatment. (1) Any submitter
may request in writing that the Commission afford confidential treatment
under the Freedom of Information Act to any information that he or she
submits to the Commission. Except as provided in paragraph (d)(4) of
this section, no oral requests for confidential treatment will be
accepted by the Commission. The submitter shall specify the
[[Page 506]]
grounds on which confidential treatment is being requested but need not
provide a detailed written justification of the request unless requird
to do so under paragraph (e) of this section. Confidential treatment may
be requested only on the grounds that disclosure:
(i) Is specifically exempted by a statute that either requires that
the matters be withheld from the public in such manner as to leave no
discretion on the issue or establishes particular criteria for
withholding or refers to particular types of matters to be withheld.
(ii) Would reveal the submitter's trade secrets or confidential
commercial or financial information.
(iii) Would constitute a clearly unwarranted invasion of the
submitter's personal privacy.
(iv) Would reveal investigatory records compiled for law enforcement
purposes whose disclosure would deprive the submitter of a right to a
fair trial or an impartial adjudication.
(v) Would reveal investigatory records compiled for law enforcement
purposes whose disclosure would constitute an unwarranted invasion of
the personal privacy of the submitter.
(vi) Would reveal investigatory records compiled for law enforcement
purposes when disclosure would interfere with enforcement proceedings or
disclose investigative techniques and procedures, provided that the
claim may be made only by a designated contract market or registered
futures association with regard to its own investigatory records.
(2) The original of any written request for confidential treatment
must be sent to the Assistant Secretary of the Commission for FOI,
Privacy and Sunshine Acts Compliance. A copy of any request for
confidential treatment shall be sent to the Commission division or
office receiving the original of any material for which confidential
treatment is being sought.
(3) A request for confidential treatment shall be clearly marked
``FOIA Confidential Treatment Request'' and shall contain the name,
address, and telephone number of the submitter. The submitter is
responsible for informing the Assistant Secretary of the Commission for
FOI, Privacy and Sunshine Acts Compliance of any changes in his or her
name, address, and telephone number.
(4) A request for confidential treatment should accompany the
material for which confidential treatment is being sought. If a request
for confidential treatment is filed after the filing of such material,
the submitter shall have the burden of showing that it was not possible
to request confidential treatment for that material at the time the
material was filed. A request for confidential treatment of a future
submission will not be processed. All records which contain information
for which a request for confidential treatment is made or the
appropriate segregable portions thereof should be marked by the person
submitting the records with a prominent stamp, typed legend, or other
suitable form of notice on each page or segregable portion of each page
stating ``Confidential Treatment Requested by [name].'' If such marking
is impractical under the circumstances, a cover sheet prominently marked
``Confidential Treatment Requested by [name]'' should be securely
attached to each group of records submitted for which confidential
treatment is requested. Each of the records transmitted in this matter
should be individually marked with an identifying number and code so
that they are separately identifiable. In some circumstances, such as
when a person is testifying in the course of a Commission investigation
or providing documents requested in the course of a Commission
inspection, it may be impractical to submit a written request for
confidential treatment at the time the information is first provided to
the Commission. In no circumstances can the need to comply with the
requirements of this section justify or excuse any delay in submitting
information to the Commission. Rather, in such circumstances, the person
testifying or otherwise submitting information should inform the
Commission employee receiving the information, at the time the
information is submitted or as soon thereafter as practicable, that the
person is requesting confidential treatment for the information. The
[[Page 507]]
person shall then submit a written request for confidential treatment
within 30 days of the submission of the information. If access is
requested under the Freedom of Information Act with respect to material
for which no timely request for confidential treatment has been made, it
may be presumed that the submitter of the information has waived any
interest in asserting that the material is confidential.
(5) A request for confidential treatment shall state the length of
time for which confidential treatment is being sought.
(6) A request for confidential treatment (as distinguishing from the
material that is the subject of the request) shall be considered a
public document. When a submitter deems it necessary to include, in its
request for confidential treatment, information for which it seeks
confidential treatment, the submitter shall place that information in an
appendix to the request.
(7) On 10 business days notice from the Assistant Secretary, a
submitter shall submit a detailed written justification of a request for
confidential treatment, as specified in paragraph (e) of this section.
Upon request and for good cause shown, the Assistant Secretary may grant
an extension of such time. The Assistant Secretary will notify the
submitter that failure to provide timely a detailed written
justification will be deemed a waiver of the submitter's opportunity to
appeal an adverse determination.
(8)(i) Requests for confidential treatment for any reasonably
segregable material that is not exempt from public disclosure under the
Freedom of Information Act, as implemented in Sec. 145.5, shall be
summarily rejected under Sec. 145.9(d)(9). Requests for confidential
treatment of public information contained in financial reports as
specified in Sec. 1.10 shall not be processed. A submitter has the
burden of specifying clearly and precisely the material that is the
subject of the confidential treatment request. A submitter may be able
to meet this burden in various ways, including:
(A) Segregating material for which confidential treatment is being
sought;
(B) Submitting two copies of the submission: a copy from which
material for which confidential treatment is being sought has been
obliterated, deleted, or clearly marked and an unmarked copy; and
(C) Clearly describing the material within a submission for which
confidential treatment is being sought.
(ii) A submitter shall not employ a method of specifying the
material for which confidential treatment is being sought if that method
makes it unduly difficult for the Commission to read the full
submission, including all portion claimed to be confidential, in its
entirely.
(9) If a submitter fails to follow the procedures set forth in
paragraphs (d)(1) through (d)(8) of this section, the Assistant
Secretary of the Commission for FOI, Privacy and Sunshine Acts
Compliance or his or her designee may summarily reject the submitter's
request for confidential treatment with leave to the submitter to refile
a proper petition. Failure of the Assistant Secretary or his or her
designee summarily to reject a confidential treatment request pursuant
to this paragraph shall not be construed to indicate that the submitter
has complied with the procedures set forth in paragraphs (d)(1) through
(d)(8) of this section.
(10) Except as provided in paragraph (d)(9) of this section, no
determination with respect to any request for confidential treatment
will be made until the Commission receives a Freedom of Information Act
request for the material for which confidential treatment is being
sought.
(e) Detailed written justification of request for confidential
treatment. (1) If the Assistant Secretary or his or her designee
determines that a FOIA request seeks material for which confidential
treatment has been requested pursuant to Sec. 145.9, the Assistant
Secretary or his or her designee shall require the submitter to file a
detailed written justification of the confidential request within ten
business days (unless under Sec. 145.9(d)(7) an extension of time has
been granted) of that determination unless, pursuant to an earlier FOIA
request, a prior determination to release or withhold the material has
been made, the submitter has already provided sufficient information to
grant
[[Page 508]]
the request for confidential treatment; or the material is otherwise in
the public domain. The detailed written justification shall be filed
with the Assistant Secretary of the Commission for FOI, Privacy and
Sunshine Acts Compliance. It shall be clearly marked ``Detailed Written
Justification of FOIA Confidential Treatment Request'' and shall contain
the request number supplied by the Commission. The submitter shall also
send a copy of the detailed written justification to the FOIA requester
at the address specified by the Commission.
(2) The period for filing a detailed written justification shall be
extended only under exceptional circumstances.
(3) The detailed written justification of the confidential treatment
request shall contain:
(i) The reasons, referring to the specific exemptive provisions of
the Freedom of Information Act listed in paragraph (d)(1) of this
section, why the information that is the subject of the FOIA request
should be withheld from access under the Freedom of Information Act;
(ii) The applicability of any specific statutory or regulatory
provisions that govern or may govern the treatment of the information;
(iii) The existence and applicability of prior determinations by the
Commission, other federal agencies, or courts concerning the specific
exemptive provisions of the Freedom of Information Act pursuant to which
confidential treatment is being requested. Submitters shall satisfy any
evidentiary burdens imposed upon them by applicable Freedom of
Information Act case law.
(iv) Such additional facts and authorities as the submitter may
consider appropriate.
(4) The detailed written justification of a confidential treatment
request shall be accompanied by affidavits to the extent necessary to
establish the facts necessary to satisfy the submitter's evidentiary
burden.
(5) The detailed written justification of a confidential treatment
request (as distinguished from the material that is the subject of the
request) shall be considered a public document. However, a submitter
will be permitted to submit to the Commission supplementary confidential
affidavits with his or her detailed written justification if that is the
only way in which he or she can convincingly demonstrate that the
material that is the subject of the confidential treatment request
should not be disclosed to the FOIA requester.
(f) Initial determination with respect to petition for confidential
treatment. (1) The Assistant Secretary for FOI, Privacy and Sunshine
Acts Compliance or his or her designee, in consultation with the Office
in which the record was located, shall issue an initial determination
with respect to a confidential treatment request for material that is
responsive to the FOIA request. This determination shall be issued at
the same time as the initial determination with respect to the FOIA
request. See Sec. 145.7(g). To the extent that the initial determination
grants a confidential treatment request in full or in part, it should
specify the FOIA exemptions upon which this determination is based and
briefly describe the material to which each exemption applies. See
Sec. 145.7(g)(2). To the extent that the initial determination denies
confidential treatment to any material for which confidential treatment
was requested, it should briefly describe the material for which
confidential treatment is denied.
(2) If the Assistant Secretary or his or her designee determines
that a confidential treatment request shall be denied in full or in
part, the submitter shall be informed of his or her right to appeal to
the Commission's General Counsel in accordance with the procedures set
forth in paragraph (g) of this section. The material for which
confidential treatment was denied shall be released to the FOIA
requester if the submitter does not file an appeal within 10 business
days of the date on which his or her request was denied.
(3) If the Assistant Secretary or his or her designee determines
that a confidential treatment request shall be granted in full or in
part, the FOIA requester shall be informed of his or her right to appeal
to the Commission's General Counsel in accordance with the procedures
set forth in Sec. 145.7(h).
[[Page 509]]
(g) Appeal from initial determination that confidential treatment is
not warranted. (1) An appeal from an initial determination to deny a
confidential treatment request in full or in part shall be filed with
the General Counsel of the Commission. No disclosure of the material
that is the subject of the appeal shall be made until the appeal is
resolved. If both a submitter and a FOIA requester appeal to the General
Counsel from a partial grant and partial denial of a confidential
treatment request, those appeals shall be consolidated.
(2) Any appeal of a denial of a request for confidential treatment
shall be in writing, and shall be clearly marked ``FOIA Confidential
Treatment Appeal.'' The appeal shall include a copy of the initial
determination and shall clearly indicate the portions of the initial
determination from which an appeal is being taken.
(3) The appeal shall be sent to the Commission's Office of General
Counsel. A copy of the appeal shall be sent to the FOIA requester. The
General Counsel or his or her designee shall have the authority to
consider all appeals from initial determinations of the Assistant
Secretary of the Commission for FOI, Privacy and Sunshine Acts
compliance. The General Counsel may, in his sole and unfettered
discretion, refer such appeals and questions concerning stays under
paragraph (g)(10) of this section to the Commission for decision.
(4) In the appeal, the submitter may supply additional
substantiation for his or her request for confidential treatment,
including additional affidavits and additional legal argument. Such
submissions shall be governed by paragraph (e)(5) of this section.
(5) The FOIA requester shall have an opportunity to respond in
writing to the appeal within 10 business days of the date of filing of
the FOIA Confidential Treatment Appeal. The FOIA requester need not
respond, however. Any response shall be sent to the Commission's Office
of General Counsel. A copy shall be sent to the submitter.
(6) All FOIA Confidential Treatment Appeals and all responses
thereto shall be considered public documents.
(7) The General Counsel will make a determination with respect to
any appeal within twenty business days after receipt by the Office of
General Counsel of such appeal or within such extended period as may be
permitted in accordance with the standards set forth in
Sec. 145.7(g)(3). Although other procedures may be employed, to the
extent possible the General Counsel will decide the appeal on the basis
of the affidavits and other documentary evidence submitted by the
submitter and the FOIA requests.
(8) The General Counsel or his or her designee shall have the
authority to remand any matter to the Assistant Secretary of the
Commission for FOI, Privacy and Sunshine Acts Compliance to correct
deficiencies in the initial processing of the confidential treatment
request.
(9) If the General Counsel or his or her designee denies a
confidential treatment appeal in full or in part, the information for
which confidential treatment is denied shall be disclosed to the FOIA
requester 10 business days later, subject to any stay entered pursuant
to paragraph (g)(10) of this section.
(10) The General Counsel or his or here designee shall have the
authority to enter and vacate stays as set forth below. If, within 10
business days of the date of issuance of a determination by the General
Counsel or his or her designee to disclose information for which a
submitter sought confidential treatment, the submitter commences an
action in federal court concerning that determination, the General
Counsel will stay the public disclosure of the information pending final
judicial resolution of the matter. The General Counsel or his or her
designee may vacate a stay entered under this section, either on his or
her own motion or at the request of the FOIA requester. If such a stay
is vacated, the information will be released to the requester 10
business days after the submitter is notified of this action, unless a
court orders otherwise.
(h) Extensions of time limits. Any time limit under this section may
be extended for good cause shown, in the
[[Page 510]]
discretion of the Commission, the Commission's General Counsel, or the
Assistant Secretary of the Commission for FOI, Privacy and Sunshine Acts
Compliance.
(i) A submitter whose confidential treatment request has been upheld
by the Commission shall, upon request of the General Counsel, aid the
Commission in defending a court action to compel the Commission to
disclose the information subject to the confidential treatment request.
If the submitter is unwilling to aid the Commission in this regard, the
General Counsel may, in appropriate cases, make the information
available to the public.
[51 FR 26871, July 28, 1986, as amended at 64 FR 26, Jan. 4, 1999]
Appendix A to Part 145--Compilation of Commission Records Available to
the Public
The following documents are available, upon request, directly from
the office indicated. Unless otherwise noted, the mailing address for
the Commission offices listed below is Three Lafayette Centre, 1155 21st
Street, NW., Washington, DC 20581.
(a) Office of External Affairs.
(1) Commitments of Traders Reports.
(2) Weekly Advisory.
(3) Studies Prepared by Commission staff.
(4) Educational material (e.g., newsletters, brochures, annual
reports, conference or advisory meetings, technical information about
specific markets or contracts).
(5) Press releases.
(6) Rule enforcement and finanical reviews (public version).
(7) CFTC litigation documents (e.g. administrative and civil
complaints, injunctions, initial decisions, opinions and orders).
(8) Commission rules and regulations, Federal Register notices,
interpretative letters.
(9) Speeches, Commissioner biographies and photographs.
(10) Statistical data concerning the Commission's budget.
(11) Statistical data concerning specific contracts and markets.
(b) Office of the Secretariat, room 4072 (Public reading area with
copying facilities available).
(1) Comment letters and CFTC summaries of comment letters.
(2) Terms and conditions of proposed contracts (after publication of
notice of availability in the Federal Register.)
(3) Exchange 5a(a)(12) rule amendment proposals and CFTC responses.
(4) National Futures Association (NFA) rule amendments.
(5) Exchange and NFA disciplinary action notifications.
(6) Open Commission meeting minutes.
(7) Sunshine certificates for closed Commission meetings.
(8) CFTC Advisory Committee final reports.
(9) Opinions and orders of the Commission.
(10) Reparations orders and enforcement orders index.
(11) Rulemaking index.
(12) Exchange membership notification.
(c) Office of Proceedings.
(1) Documents contained in reparations and enforcement cases, unless
subject to protective order.
(2) Complaint packages, which contain the Reparation Rules, Brochure
``Questions and Answers About How You Can Resolve a Commodity-Market
Related Dispute,'' and the complaint form.
(3) Rules of Practice concerning administrative enforcement
proceedings.
(d) Executive Director, Administrative Services Section. Information
Collection requests submitted to the Office of Management and Budget
relating to requirements under the Paperwork Reduction Act of 1980, Pub.
L. 96-511.
(e) Division of Market Oversight.
(1) Weekly stocks of grain reports.
(2) Weekly cotton or call reports.
(f) Division of Enforcement. Complaint package containing Division
of Enforcement Questionnaire and list of federal, state and local
enforcement authorities.
(g) Division of Clearing and Intermediary Oversight. Publicly
available portions of registration documents are available from the
National Futures Association, 200 West Madison Street, Chicago, Illinois
60606. See Commission Rule 145.6.
[51 FR 26874, July 28, 1986, as amended at 57 FR 29203, July 1, 1992; 59
FR 5528, Feb. 7, 1994; 60 FR 49335, Sept. 25, 1995; 64 FR 27, Jan. 4,
1999; 67 FR 62353, Oct. 7, 2002; 67 FR 63539, Oct. 15, 2002]
Appendix B to Part 145--Schedule of Fees
(a) Charges for requests. The following charges may be made where
applicable for responding to requests for records.
(1) Three dollars for each one-quarter hour spent by clerical
personnel in searching for or reviewing records.
(2) Where a search or review cannot be performed by clerical
personnel, $4.50 for each quarter hour spent by professional personnel
in searching for or reviewing records.
(3) The Commission uses a variety of computer systems to support its
operations and store records. Older systems of records, particularly
systems involving large numbers of records, are maintained on a
mainframe
[[Page 511]]
computer. More recently, systems have been developed using small,
inexpensive, shared computer systems to store records. Systems of use in
particular programmatic and administrative operations may also store
records on the workstation computers assigned to particular staff
members. For searches of records stored on the Commission's mainframe
computer, the use of computer processing time will be charged at $456.47
for each hour, $7.61 for each minute, and $0.1268 for each second of
computer processing time indicated by the job accounting log printed
with each search. When searches require the expertise of a computer
specialist, staff time for programming and performing searches will be
charged at $32.00 per hour. For searches of records stored on personal
computers used as workstations by Commission staff and shared access
network servers, the computer processing time is included in the search
time for the staff member using that workstation as set forth in the
other paragraphs under paragraph (a) of Appendix B.
(4) Document duplication, including computer printouts, will be
charged at $0.15 per page.
(5) For copies of materials other than paper records, such as
computer tapes or cassette tapes, the requesting party shall be charged
the actual cost of materials and reproduction, including the time of
clerical personnel at a rate of $3.00 per quarter hour.
(6) When, in accordance with Sec. 145.7(f), a request has been made
and granted to examine Commission records at an office of the Commission
other than the office in which the records are routinely maintained, the
requesting party (i) shall reimburse the Commission for the actual cost
of transporting the records and (ii) shall be charged at a rate
3.00 for each quarter hour devoted by clerical personnel in preparing
the records for transit.
(7) For certifying that requested records are true copies, the
charge will be $3.00 per certification.
(8) Upon request, records will be mailed by means of overnight or
express mail at the fee of $10.00 per package mailed.
(b) Waiver or reduction of fees. Fees shall be waived or reduced by
the Commission if (i) the fees is less than $5.00, the approximate cost
to the Commission of collecting the fee; or, (ii) if the Commission
determines that the disclosure of the information is likely to
contribute significantly to public understanding of the operations or
activities of the government and is not primarily in the commercial
interest of the requester.
(c) Applicability of fees. Fees shall be charged even if no records
are ultimately furnished to the requester. Fees apply to various types
of requests as follows.
(1) Commercial use request. Fees for search time, review time and
duplication of records will be charged to requests from or on behalf of
one who seeks information for a user or purpose that furthers the
commercial, trade or profit interests of the requester or the person on
whose behalf the request is made.
(2) Educational institution or noncommercial scientific institution.
Only duplication fees will be charged to schools or to organizations
which operate solely for the purpose of scientific research, the results
of which are not intended to promote any particular product or industry.
No charge will be made for the first 100 pages duplicated or for search
or review time.
(3) Representative of the news media. Only duplication fees will be
charged to any person actively gathering news for an entity that is
organized and operated to publish or broadcast news to the public. No
charge will be made for the first 100 pages duplicated or for search or
review time.
(4) Other requesters. Fees for search time and duplication will be
charged to requesters who are not covered by one of the categories
above. No charge will be made for the first two hours of search time,
the first 100 pages of duplication, or for review time. If the search is
for records stored in a computer format, a combination of computer
operation charges and search time charges will be waived up to the
equivalent of two hours of professional search time.
(d) Aggregation of requests. For purposes of determining fees, the
Commission may aggregate reasonably related requests if multiple
requests are made within a 30-day period or if there is a solid basis
for believing that multiple requests were made solely to avoid fees.
(e) Notification of fees. A request for Commission records may state
that the party is willing to pay fees up to a stated limit for services
to be provided in searching, reviewing and duplicating requested
records. If such a statement is made, no work will be done that will
result in fees beyond the stated limit without written authorization. If
no limit is stated, no work will be done that will result in fees in
excess of $25.00 without written authorization from the requester.
(f) Advance payment of fees. The Commission may request advance
payment of all or part of the fee (i) when fees are expected to exceed
$250; or (ii) when a requester has previously failed to pay fees in a
timely fashion.
(g) Payment of fees. Payment should be made by check or money order
payable to the Commodity Futures Trading Commission.
(h) Interest on fees. The Commission will begin charging interest on
unpaid bills starting on the 31th day following the day on which the
bill was sent. Interest will be at the rate prescribed in 31 U.S.C.
3717.
[[Page 512]]
(i) Collection of fees. If fees not paid, the Commission may
disclose debts to appropriate authorities for collection or to consumer
reporting agencies.
[52 FR 19308, May 22, 1987, as amended at 64 FR 27, Jan. 4, 1999]
Appendix C to Part 145 [Reserved]
Appendix D to Part 145--Schedule of Fees for Weekly Advisory Calendar
(a) The annual cost of a mailed subscription to the Commission's
weekly Advisory Calendar shall be $65.00. The cost of a subscription
beginning in the middle of a fiscal year shall be $1.25 times the number
of weeks remaining in the fiscal year. There shall be no cost to the
following categories of subscribers: media, Congress, Federal agencies,
State and local enforcement agencies, and educational institutions.
(b) Annual subscriptions to the weekly Advisory Calendar shall run
on a fiscal-year basis, from October 1 through September 30. The fee for
an annual subscription must be received by the last day of the preceding
fiscal year. The fee shall not be refundable.
(c) Payment shall be made by check or money order in the amount of
$65.00 made payable to the Commodity Futures Trading Commission. Checks
or money orders should be sent to the Office of Public Affairs,
Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st
Street, NW., Washington, DC 20581. Payment may be accepted only by
personnel in the Office of External Affairs.
(Secs. 2(a)(11) and 8a(5), Commodity Exchange Act (7 U.S.C. 4a(j) and
12a(5)); sec. 26, Futures Trading Act of 1978, as amended by sec. 237,
Futures Trading Act of 1982 (7 U.S.C. 16a); Independent Offices
Appropriation Act of 1952, as amended, Pub. L. 97-258, 96 Stat. 1051
(Sept. 13, 1982))
[49 FR 34819, Sept. 4, 1984, as amended at 60 FR 49335, Sept. 25, 1995;
67 FR 63539, Oct. 15, 2002]