[Federal Register Volume 64, Number 75 (Tuesday, April 20, 1999)]
[Notices]
[Pages 19384-19386]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-9830]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; As Amended; Revisions to an Existing System
of Records
AGENCY: Office of the Secretary, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5.
U.S.C. 552a), the Office of the Secretary is issuing public notice of
its intent to modify an existing Privacy Act system of records notice,
OS-58, ``Administrative Operations Records on Employees.'' The
revisions will update the system name and number and the system
location and system manager and address statements.
EFFECTIVE DATE: These actions will be effective on April 20, 1999.
FOR FURTHER INFORMATION CONTACT: Director, Office of Personnel Policy,
U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB,
Washington, DC 20240.
SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing
to amend the system notice for OS-58, ``Administrative Operations
Records on Employees,'' to update the name and number of the system to
more accurately reflect its Department-wide scope, and to update the
system location and system manager and address statements to provide a
current list of specific locations and system managers rather than a
generic reference to the Department's organizational structure.
Accordingly, the Department of the
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Interior proposes to amend the ``Administrative Operations records on
Employees,'' OS-58, system notice in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/DOI-58
SYSTEM NAME:
Employee Administrative Records--Interior, DOI-58.
SYSTEM LOCATION:
(1) Departmental personnel office: Office of Personnel Policy, U.S.
Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington,
DC 20240.
(2) Bureau personnel offices:
(a) Bureau of Indian Affairs, Division of Personnel Management,
1951 Constitution Avenue NW, Washington, DC 20245.
(b) U.S. Geological Survey, National Center, 12201 Sunrise Valley
Drive, Reston, VA 22092.
(c) U.S. Fish and Wildlife Service, Division of Personnel
Management and Organization, 1849 C Street NW, Washington, DC 20240.
(d) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
(e) Bureau of Land Management, Division of Personnel (530), 1849 C
Street NW, Washington, DC 20240.
(f) National Park Service, Division of Personnel, Branch of Labor
Management Relations, 1849 C Street NW, Washington, DC 20240.
(g) Minerals Management Service, Personnel Division, 1110 Herndon
Parkway, Herndon, VA 22070.
(h) Office of Surface Mining, Division of Personnel, 1951
Constitution Avenue NW, Washington, DC 20245.
(3) Administrative components of the offices (within the bureaus
listed above) in which individuals covered by the system are employed.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(1) Employees of the Department of the Interior.
(2) Employees of independent agencies, councils and commissions
(which are supported, administratively, by the Office of the
Secretary).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records involving the administrative or operational relationships
between the employee and the office in which the employee works,
including, but not limited to, the following types of records: Workload
and productivity records for scheduling purposes; travel activity
records; employee time and attendance records; budget records; accident
and safety records, property accountability records; study and special
project records; committee and detail assignments; locator indexes;
parking space assignments; mailing lists; and similar records. These
records may contain one or more of the following (or similar) data
elements: Name and Social Security number of employee, office telephone
number, organizational location, occupational series and grade,
position title, organizational title assigned for program management
purposes, home address and home telephone number (for emergency contact
purposes only).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 3101, 5105-5115, 5501-5516, 5701-5709; 31 U.S.C. 66a,
240-243; 40 U.S.C. 483(b); 43 U.S.C. 1467; 44 U.S.C. 3101; Executive
Order 11807.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The primary purpose of the system is to support the administration
and operation of the offices in which individuals covered by the system
are employed. Disclosures outside the Department of the Interior may be
made:
(1) To the U.S. Department of Justice or in a proceeding before a
court or adjudicative body with jurisdiction when (a) the United
States, the Department of the Interior, a component of the Department,
or, when represented by the government, an employee of the Department
is a party to litigation or anticipated litigation or has an interest
in such litigation, and (b) the Department of the Interior determines
that the disclosure is relevant or necessary to the litigation and is
compatible with the purpose for which the records were compiled.
(2) To appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation of or for
enforcing or implementing a statute, rule, regulation, order or
license, when the disclosing agency becomes aware of a violation or
potential violation of a statute, rule, regulation, order or license.
(3) To a congressional office in response to an inquiry an
individual has made to the congressional office.
(4) To another Federal agency for related program management
purposes when the Department determines that the disclosure is
compatible with the purpose for which the records were compiled.
(5) To the public in the form of agency directories of office
telephone numbers.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in paper format, in file folders in locked
cabinets, and in electronic format, on disk or tape.
RETRIEVABILITY:
Records are retrieved by name of employee or control number
assigned to employee.
SAFEGUARDS:
Access to records is limited to authorized personnel. Records are
maintained in locked filing cabinets or secure electronic systems.
RETENTION AND DISPOSAL:
Records are retained until completion of the assignment or activity
to which they pertain, or until separation of covered employees, at
which time they are disposed of in accordance with appropriate records
schedules.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Departmental office: Director, Office of Personnel Policy, U.S.
Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington,
DC 20240.
(2) Bureau personnel offices:
(a) Director of Administration, Bureau of Indian Affairs, Division
of Personnel Management, 1951 Constitution Avenue NW, Washington, DC
20245.
(b) Personnel Officer, U.S. Geological Survey, National Center,
12201 Sunrise Valley Drive, Reston, VA 22092.
(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of
Personnel Management and Organization, 1849 C Street NW, Washington, DC
20240.
(d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001,
Denver, CO 80225.
(e) Personnel Officer, Bureau of Land Management, Division of
Personnel (530), 1849 C Street NW, Washington, DC 20240.
(f) Personnel Officer, National Park Service, Division of
Personnel, Branch of Labor Management Relations, 1849 C Street NW,
Washington, DC 20240.
(g) Personnel Officer, Minerals Management Service, Personnel
Division, 1110 Herndon Parkway, Herndon, VA 22070.
(h) Personnel Officer, Office of Surface Mining, Division of
Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
(3) Administrative officers of the offices (within the bureaus
listed above) in which individuals covered by the system are employed.
(Contact the appropriate bureau system manager to
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obtain the address of the office system manager.)
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
on him or her should address his/her request to the appropriate System
Manager. The request must be in writing, signed by the requestor, and
comply with the content requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
An individual requesting access to records maintained on him or her
should address his/her request to the appropriate System Manager. The
request must be in writing, signed by the requestor, and comply with
the requirements of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
An individual requesting amendment of a record maintained on him or
her should address his/her request to the appropriate System Manager.
The request must be in writing, signed by the requestor, and comply
with the content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Individuals covered by the system, agency officials, and agency
records or documents.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 99-9830 Filed 4-19-99; 8:45 am]
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