[Federal Register Volume 64, Number 125 (Wednesday, June 30, 1999)] [Notices] [Pages 35187-35189] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 99-16672] ======================================================================= ----------------------------------------------------------------------- NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedules; Availability and Request for Comments AGENCY: National Archives and Records Administration, Office of Records Services--Washington, DC. ACTION: Notice of availability of proposed records schedules; request for comments. ----------------------------------------------------------------------- SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize the preservation of records of continuing value in the National Archives of the United States and the destruction, after a specified period, of records lacking administrative, legal, research, or other value. Notice is published for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: Requests for copies must be received in writing on or before August 16, 1999. Once the appraisal of the records is completed, NARA will send a copy of the schedule. NARA staff usually prepare appraisal memorandums that contain additional information concerning the records covered by a proposed schedule. These, too, may be requested and will be provided once the appraisal is completed. Requesters will be given 30 days to submit comments. ADDRESSES: To request a copy of any records schedule identified in this notice, write to the Life Cycle Management Division (NWML), National Archives and Records Administration (NARA), 8601 Adelphi Road, College Park, MD 20740-6001. Requests also may be transmitted by FAX to 301- 713-6852 or by e-mail to [email protected]. Requesters must cite the control number, which appears in parentheses after the name of the agency which submitted the schedule, and must provide a mailing address. Those who desire appraisal reports should so indicate in their request. FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle Management Division (NWML), National Archives and Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-7110. E-mail: [email protected]. SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing retention periods for records and submit these schedules for NARA's approval, using the Standard Form (SF) 115, Request for Records Disposition Authority. These [[Page 35188]] schedules provide for the timely transfer into the National Archives of historically valuable records and authorize the disposal of all other records after the agency no longer needs to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. No Federal records are authorized for destruction without the approval of the Archivist of the United States. This approval is granted only after a thorough consideration of their administrative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government's activities, and whether or not they have historical or other value. Besides identifying the Federal agencies and any subdivisions requesting disposition authority, this public notice lists the organizational unit(s) accumulating the records or indicates agency- wide applicability in the case of schedules that cover records that may be accumulated throughout an agency. This notice provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction). It also includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it too, includes information about the records. Further information about the disposition process is available on request. Schedules Pending 1. Department of the Air Force, Agency-wide (N1-AFU-99-4, 6 items, 6 temporary items). Paper and electronic records compiled in the implementation of the Air Force Status of Resources and Training System (SORTS), an electronic information system used to collect, store, and report data regarding unit resources and training. Records include SORTS documentation, input documents, worksheets, forms, master data file, electronic backups of the master data file, and hardcopy printouts. Also included are electronic copies of documents created using word processing and form filler software that is used to generate paper copies. 2. Department of the Air Force, Agency-wide (N1-AFU-99-8, 1 item, 1 temporary item). Customs records for personal property brought into or acquired in Turkey by U.S. military and civilian personnel. 3. Department of the Air Force, Agency-wide (N1-AFU-99-9, 3 items, 3 temporary items). Hazardous material authorization forms used to control the issuance of hazardous materials. Included are electronic copies of forms created using word processing and form filler software that is used to generate paper copies. 4. Department of the Army, Agency-wide (N1-AU-99-5, 2 items, 2 temporary items). Records relating to individuals treated and counseled for the Human Immunodeficiency Virus (HIV). Records consist primarily of forms pertaining to counseling and treatment provided by the Army. Also included are electronic copies of documents created using electronic mail and word processing. 5. Department of Defense, Defense Finance and Accounting Service (N1-507-97-1, 398 items, 398 temporary items). Records, including electronic systems and electronic copies of documents created using electronic mail, word processing, and other office automation applications, accumulated by Defense Finance and Accounting Service servicing centers, accountable stations, and other offices. Records pertain primarily to finance and accounting activities, including such matters as cost analysis and budgeting, accounting operations, payments to vendors, procurement, the management of nonappropriated funds, the collection and disbursement of funds, accountability and fund reporting, internal control programs, U.S. Savings Bonds, travel payments, payments to civilian and military personnel, retiree and annuitant pay, foreign military sales, revolving funds, internal audits and inspections, reports of survey, financial property, logistical activities, and the preparation of financial statements. Also included are administrative files pertaining to safety and accident prevention programs. 6. Department of Labor, Employment and Training Administration, (N1-369-98-1, 4 items, 2 temporary items). Weekly reports of payments to Job Corps members and Office of Trade Adjustment case files dealing with the eligibility for assistance of businesses impacted by foreign imports. Files documenting Jobs Corps facility operations, 1964 through 1971, are proposed for permanent retention. 7. Department of the Treasury, Internal Revenue Service (N1-58-98- 1, 8 items, 4 temporary items). Reading files and calendars, including electronic copies of calendars. Subject files, reading files, and the recordkeeping copies of the calendars of the Chief Operations Officer are proposed for permanent retention. 8. Tennessee Valley Authority, Communications Office (N1-142-97-24, 2 items, 2 temporary items). Paper and microfilm copies of newspaper clippings concerning TVA provided by a clipping service. 9. Tennessee Valley Authority, Occupational Safety and Health Office (N1-142-98-4, 3 items, 3 temporary items). Material Safety Data Sheets required by the Occupational Safety and Health Administration for employee safety. Sheets are primarily prepared by manufacturers and include data on hazardous materials. Included are electronic copies of documents created using electronic mail and word processing and copies of sheets that have been imaged. 10. Tennessee Valley Authority, Human Resources Office (N1-142-98- 13, 1 item, 1 temporary item). Notes, correspondence, vendor contracts, booklets, and questionnaires pertaining to the 360 Degree Feedback Project. Under this project, TVA employees are provided with feedback from peers and supervisors concerning their performance. 11. Tennessee Valley Authority, Administrative Services Office (N1- 142-99-6, 2 items, 2 temporary items). Abstracts of Title pertaining to properties TVA has purchased or acquired rights to. Included are electronic copies of documents created using electronic mail and word processing. 12. Tennessee Valley Authority, Office of Nuclear Power (N1-142-99- 10, 2 items, 2 temporary items). Work Orders requesting maintenance or operation modifications for nuclear power plants. Records include work instructions, manuals, drawings, procedures and related records. Also included are electronic copies of documents created using electronic mail and word processing. 13. Tennessee Valley Authority, Agency-wide (N1-142-99-11, 2 items, 2 temporary items). Responses and supporting papers relating to selections to fill vacancies that have been challenged. Also included are electronic copies of documents created using electronic mail and word processing that relate to the filling of positions. [[Page 35189]] Dated: June 24, 1999. Geraldine Phillips, Acting Assistant Archivist for Record Services--Washington, DC. [FR Doc. 99-16672 Filed 6-29-99; 8:45 am] BILLING CODE 7515-01-P