[Federal Register Volume 65, Number 8 (Wednesday, January 12, 2000)]
[Notices]
[Pages 1911-1912]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-706]
[[Page 1911]]
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DEPARTMENT OF THE INTERIOR
Bureau of Land Management
Privacy Act of 1974; as Amended; Revisions of Existing System of
Records
AGENCY: Bureau of Land Management, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Bureau of Land Management (BLM), is issuing public
notice of its intent to modify an existing Privacy Act system of
records notice, BLM-15, ``Correspondence.'' The revision will change
the system location and Systems Manager.
EFFECTIVE DATES: 5 U.S.C. 552a(e)(11), requires that the public be
provided a 30-day period in which to comment on the intended use of the
information in the system of records. The Office of Management and
Budget, in its Circular A-130, requires an additional 10-day period
(for a total of 40 days) in which to make these comments. Any persons
interested in commenting on this revised system of records may do so by
submitting comments in writing to the BLM Privacy Act Officer,
Information Resources Management Policy Group, U.S. Department of the
Interior, WO520/725 LS, 1849 C Street, NW., Washington, DC 20240.
Comments received on or before February 2, 2000, will be considered.
The system will be effective, as proposed, at the end of the comment
period unless comments are received which would require a contrary
determination.
ADDRESSES: Send written comments to the BLM Privacy Act Officer,
Information Resources Management Policy Group, U.S. Department of the
Interior, WO-520/725 LS, 1849 C Street, NW, Washington, DC 20240. Hand
deliver comments to the Information Resources Management Policy Group,
Room 725, 1620 L Street, NW., Washington, DC.
FOR FURTHER INFORMATION CONTACT: Peggy Britell, Correspondence Unit,
BLM, WO-615/406C LS, 1849 C Street, NW., Washington, DC 20240.
SUPPLEMENTARY INFORMATION: The BLM is proposing to amend the system
notice for BLM-15, ``Correspondence,'' to more accurately and clearly
describe the system. The revisions also reflect changes in the system
location and Systems Manager. Accordingly, the BLM proposes to amend
BLM-15, ``Correspondence,'' in its entirety to read as follows:
Dated: December 21, 1999.
Michael D. Nedd,
Deputy Assistant Director, Information Resources.
INTERIOR/BLM-15
SYSTEM NAME:
Correspondence--Interior, BLM-15.
SYSTEM LOCATION:
Communications Directorate, U.S. Department of the Interior, Bureau
of Land Management, 1849 C Street, NW., Washington, DC 20240
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Public officials and private individuals who have corresponded with
the BLM Director, and other Department of the Interior officials on BLM
issues, and whose correspondence has been responded to by the
Correspondence Unit.
CATEGORIES OF RECORDS IN THE SYSTEM:
The record contains the correspondent's name, address, and
correspondence history, which includes subject matter, text, and
tracking, if applicable.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan 3
of 1950.
ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF
USERS AND PURPOSES OF USES:
The primary use of the records is to identify correspondents to the
BLM Director and other Department of the Interior officials on BLM
issues, and their subject matter of interest whose correspondence has
been responded to by the Correspondence Unit. Disclosures outside the
Department of the Interior may be made:
(1) Another Federal agency to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(2) The Department of Justice, or to a court, adjudicative or other
administrative body, or to a party in litigation before a court or
adjudicative or administrative body, when:
(a) One of the following is a party to the proceeding or has an
interest in the proceeding:
(1) The Department or any component of the Department;
(2) Any Departmental employee acting in his or her official
capacity;
(3) Any Departmental employee acting in his or her individual
capacity where the Department or the Department of Justice has agreed
to represent the employee; or
(4) The United States, when the Department determines that the
Department is likely to be affected by the proceeding; and
(b) The Department deems the disclosure to be:
(1) Relevant and necessary to the proceedings, and
(2) Compatible with the purpose for which we compiled the
information.
(3) The appropriate Federal, State, tribal, local or foreign
governmental agency that is responsible for investigating, prosecuting,
enforcing or implementing a statute, rule, regulation, order or
license, when we become aware of an indication of a violation or
potential violation of the statute, rule regulation, order or license.
(4) A congressional office in response to an inquiry to that office
by the individual to whom the records pertains.
(5) To a Federal agency which has requested information relevant or
necessary to its hiring or retention of an employee, or issuance of a
security clearance, license, contract, grant, or other benefit.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Computer database: Paper records are maintained in folders, by
year.
RETRIEVABILITY:
Computer database files are retrievable by name of correspondent.
Paper file copies are retrievable by subject matter.
SAFEGUARDS:
Records are stored in a controlled area where access is controlled
by a key card and is limited to BLM personnel, and maintained with
safeguards meeting the requirements of 43 CFR 2.51, ``Assuring
Integrity of Records.'' Paper records are maintained in folders in
locked file cabinets. Access to computerized records requires use of
proper passwords and user identification codes.
RETENTION AND DISPOSAL:
Computer database-and file copies-destroyed in accordance with
National Archives and Records Administration procedures and General
Record Schedule 23/8.
SYSTEMS MANAGER(S) AND ADDRESS:
Assistant Director for Communications, U.S. Department of the
Interior, Bureau of Land Management, 1849 C Street, NW., Washington, DC
20240
[[Page 1912]]
NOTIFICATION PROCEDURE:
To determine whether the records are maintained on you in this
system, inquiries should be made to the Systems Manager identified
above. A written, signed request stating that the requester seeks
information concerning records pertaining to him/her is required. The
request envelope and letter should be clearly marked ``PRIVACY ACT
INQUIRY.'' (See 43 CFR 2.60 for procedures on making inquiries.)
RECORD ACCESS PROCEDURES:
To see your records, write to the Systems Manager above. Describe
as specifically as possible the records sought. The request envelope
and letter should be clearly marked ``PRIVACY ACT REQUEST FOR ACCESS.''
A request for access must meet the content requirements of 43 CFR 2.63.
If copies are sought, indicate the maximum you are willing to pay (43
CFR 2.63(b)(4)).
CONTESTING RECORDS PROCEDURES:
Follow procedures addressed in the ``Records Access Procedures''
section above.
RECORD SOURCE CATEGORIES:
Correspondence responded to by the BLM Correspondence Unit.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 00-706 Filed 1-11-00; 8:45 am]
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