[Federal Register Volume 69, Number 159 (Wednesday, August 18, 2004)]
[Notices]
[Pages 51271-51280]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-18875]
[[Page 51271]]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Army is proposing to amend seven systems
of records notices in its existing inventory of records systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. The
administrative amendments being made to the notices reflect the
Department of the Army's General Order No. 7, whereby the `U.S. Total
Army Personnel Command of Alexandria, VA.' and the `U.S. Army Reserve
Personnel Command of St Louis, MO.' were inactivated, and replaced with
the `U.S. Army Human Resources Command'. General Order No. 7 became
effective October 2, 2003.
DATES: This proposed action will be effective without further notice on
September 17, 2004, unless comments are received which result in a
contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy Act
Office, 7701 Telegraph Road, Alexandria, VA 22315-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6504.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: August 11, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-104b TAPC
SYSTEM NAME:
Official Military Personnel Record (January 6, 2004, 69 FR 790).
Change
System identifier:
Delete entry and replace with `A0608-8-104b AHRC'.
* * * * *
A0600-8-104b AHRC
SYSTEM NAME:
Official Military Personnel Record.
SYSTEM LOCATION:
U.S. Army Human Resources Command, 200 Stovall Street, Alexandria,
VA 22332-0400 for active Army officers.
U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th
Street, Fort Benjamin Harrison, IN 46249-5301 for active duty enlisted
personnel.
U.S. Army Human Resources Command, 9700 Page Avenue, St Louis, MO
63132-5200 for reserve personnel.
National Personnel Records Center, National Archives and Records
Administration, 9700 Page Avenue, St Louis, MO 63132-5100, for
discharged or deceased personnel.
An automated index exists at the U.S. Army Human Resources Command
showing physical location of the Official Military Personnel of
retired, separated and files on all service members returned to active
duty.
National Guard Bureau, Army National Guard Readiness Center, 111
South George Mason Drive, Arlington, VA 22204-1382, for commissioned,
warrant officer or enlisted soldier in the Army National Guard.
Categories of individuals covered by the system:
Active duty members of the U.S. Army and Army National Guard not on
active duty, who are enlisted, appointed, or commissioned status;
members of the U.S. Army who were enlisted, appointed, or commissioned
and were separated by discharge, death, or other termination of
military status.
Categories of records in the system:
Records include enlistment contract; Department of Veterans Affairs
benefit forms; physical evaluation board proceedings; military
occupational specialty data; statement of service; qualification
record; group life insurance election; emergency data; application for
appointment; qualification/evaluation report; oath of office; medical
examination; security clearance questionnaire; application/memo for
retired pay; application for correction of military records; field/
application for active duty; transfer or discharge report/Certificate
of Release or Discharge from Active Duty; active duty report; voluntary
reduction; line of duty and misconduct determinations; discharge or
separation reviews; police record checks, consent/declaration of
parent/guardian; Army Reserve Officers Training Corps supplemental
agreement; award recommendations; academic reports; line of duty
casualty report; U.S. field medical card; retirement points, deferment;
pre-induction processing and commissioning data; transcripts of
military records; summary sheets review of conscientious objector;
election of options; oath of enlistment; enlistment extensions;
survivor benefit plans; efficiency reports; records of proceeding, 10
U.S.C. section 815 appellate actions; determinations of moral
eligibility; waiver of disqualifications; temporary disability record;
change of name; statements for enlistment; acknowledgments of service
requirements; retired benefits; application for review by physical
evaluation board and disability board; appointments; designations;
evaluations; birth certificates; photographs; citizenship statements
and status; educational constructive credit transcripts; flight status
board reviews; assignment agreements, limitations/waivers/election and
travel; efficiency appeals; promotion/reduction/recommendations,
approvals/declinations announcements/notifications, reconsiderations/
worksheets elections/letters or memoranda of notification to deferred
officers and promotion passover notifications; absence without leave
and desertion records; FBI reports; Social Security Administration
correspondence; miscellaneous correspondence, documents, and military
orders relating to military service including information pertaining to
dependents, interservice action, in-service details, determinations,
reliefs, component; awards, pay entitlement, released, transfers, and
other military service data.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606; DoD
Instruction 1030.1, Victim and Witness Assistance; Army Regulation 600-
8-104, Military Personnel Information Management/Records; and E.O. 9397
(SSN).
Purpose(s):
These records are created and maintained to manage the member's
Army and Army National Guard service effectively, to document
historically a member's military service, and
[[Page 51272]]
safeguard the rights of the member and the Army.
Routine use of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of State to issue passport/visa; to document
persona-non-grata status, attach[eacute] assignments, and related
administration of personnel assigned and performing duty with the
Department of State.
To the Department of Treasury to issue bonds; to collect and record
income taxes.
To the Department of Justice to file fingerprints to perform
investigative and judicial functions.
To the Department of Agriculture to coordinate matters related to
its advanced education program.
To the Department of Labor to accomplish actions required under
Federal Employees Compensation Act.
To the Department of Health and Human Services to provide services
authorized by medical, health, and related functions authorized by 10
U.S.C. 1074 through 1079.
To the Nuclear Regulatory Commission to accomplish requirements
incident to Nuclear Accident/Incident Control Officer functions.
To the American Red Cross to accomplish coordination and service
functions including blood donor programs and emergency investigative
support and notifications.
To the Civil Aeronautics Board to accomplish flight qualifications,
certification and licensing actions.
To the Federal Aviation Agency to determine rating and
certification (including medical) of in-service aviators.
To the U.S. Postal Service to accomplish postal service
authorization involving postal officers and mail clerk authorizations.
To the Department of Veterans Affairs:
1. To provide information relating to service, benefits, pensions,
in-service loans, insurance, and appropriate hospital support.
2. To provide information relating to authorized research projects.
To the U.S. Citizenship and Immigration Service to comply with
status relating to alien registration, and annual residence/location.
To the Office of the President of the United States of America to
exchange required information relating to White House Fellows, regular
Army promotions, aides, and related support functions staffed by Army
members.
To the Federal Maritime Commission to obtain licenses for military
members accredited as captain, mate, and harbormaster for duty as
Transportation Corps warrant officer.
To each of the several states, and U.S. possessions to support
state bonus application; to fulfill income tax requirements appropriate
to the service member's home of record; to record name changes in state
bureaus of vital statistics; and for National Guard affairs.
Civilian educational and training institutions to accomplish
student registration, tuition support, graduate record examination
tests, and related requirements incident to in-service education
programs in compliance with 10 U.S.C. chapters 102 and 103.
To the Social Security Administration to obtain or verify Social
Security Number, to transmit Federal Insurance Compensation Act
deductions made from members' wages.
To the Department of Transportation to coordinate and exchange
necessary information pertaining to inter-service relationships between
U.S. Coast Guard (USCG), U.S. Army, and Army National Guard when
service members perform duty with the USCG.
To the Civil authorities for compliance with 10 U.S.C. 814.
To the U.S. Information Agency to investigate applicants for
sensitive positions pursuant to E.O. 10450.
To the Federal Emergency Management Agency to facilitate
participation of Army members in civil defense planning training, and
emergency operations pursuant to the military support of civil defense
as prescribed by DoD Directive 3025.10, Military Support of Civil
Defense, and Army Regulation 500-70, Military Support of Civil Defense.
To the Director of Selective Service System to Report of Non-
registration at Time of Separation Processing, of individuals who
decline to register with Selective Service System. Such report will
contain name of individual, date of birth, Social Security Number, and
mailing address at time of separation.
Other elements of the Federal Government pursuant to their
respective authority and responsibility.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he/she ceases
to be a client/patient, maintained in connection with the
performance of any alcohol or drug abuse prevention and treatment
function conducted, regulated, or directly or indirectly assisted by
any department or agency of the United States, shall, except as
provided therein, be confidential and be disclosed only for the
purposes and under the circumstances expressly authorized in 42
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act
of 1974, in regard to accessibility of such records except to the
individual to whom the record pertains. The DoD `Blanket Routine
Uses' set forth at the beginning of the Army's compilation of
systems of records notices do not apply to these categories of
records.
To victims and witnesses of a crime for purposes of providing
information, consistent with the requirements of the Victim and Witness
Assistance Program, regarding the investigation and disposition of an
offense.
To Federal agencies, their contractors and grantees, and to private
organizations, such as the National Academy of Sciences, for the
purposes of conducting personnel and/or health-related research in the
interest of the Federal government and the public. When not considered
mandatory, the names and other identifying data will be eliminated from
records used for such research studies.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system, except for those specifically excluded categories of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media and
fiche.
Retrievability:
By Social Security Number and name.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel; automated records are further protected by authorized
password system for access terminals, controlled access to operations
locations, and controlled output distribution.
Retention and disposal:
Microfiche and paper records are permanent. They are retained in
active file until termination of service, following which they are
retired to the U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
[[Page 51273]]
Director, National Guard Bureau, Army National Guard Readiness
Center, 111 South George Mason Drive, Arlington, VA 22204-1382.
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
following:
Inquiries for records of commissioned or warrant officers
(including members of Reserve Components) serving on active duty should
be sent to the Commander, U.S. Army Human Resources Command, 200
Stovall Street, Alexandria, VA 22332-0400.
Inquiries for records of enlisted members (including members of
Reserve Components) serving on active duty should be sent to:
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East
56th Street, Fort Benjamin Harrison, IN 46249-5301.
Inquiries for records of commissioned officers or warrant officers
in a reserve status not on active duty, or Army enlisted reservists not
on active duty, or members of the National Guard who performed active
duty, or commissioned officers, warrant officers, or enlisted members
in a retired status should be sent to the Commander, U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
Inquiries for records of commissioned officers and warrant officers
who were completely separated from the service after June 30, 1917, or
enlisted members who were completely separated after October 31, 1912,
or for records of deceased Army personnel should be sent to the Chief,
National Personnel Records Command, National Archives and Records
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
Inquiries for records of National Guard should be sent to the
Director, National Guard Bureau, Army National Guard Readiness Center,
111 South George Mason Drive, Arlington, VA 22204-1382.
Individual should provide the full name, Social Security Number,
service identification number, military status, and current address.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the following:
Inquiries for records of commissioned or warrant officers
(including members of Reserve Components) serving on active duty should
be sent to the Commander, U.S. Army Human Resources Command, 200
Stovall Street, Alexandria, VA 22332-0400.
Inquiries for records of enlisted members (including members of
Reserve Components) serving on active duty should be sent to:
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East
56th Street, Fort Benjamin Harrison, IN 46249-5301.
Inquiries for records of commissioned officers or warrant officers
in a reserve status not on active duty, or Army enlisted reservists not
on active duty, or members of the National Guard who performed active
duty, or commissioned officers, warrant officers, or enlisted members
in a retired status should be sent to the Commander, U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
Inquiries for records of commissioned officers and warrant officers
who were completely separated from the service after June 30, 1917, or
enlisted members who were completely separated after October 31, 1912,
or for records of deceased Army personnel should be sent to the Chief,
National Personnel Records Center, National Archives and Records
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
Inquiries for records of National Guard should be sent to the
Director, National Guard Bureau, Army National Guard Readiness Center,
111 South George Mason Drive, Arlington, VA 22204-1382.
Individual should provide the full name, Social Security Number,
service identification number, military status, and current address.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, enlistment appointment or commission related
forms pertaining to individual's military status; educational and
financial institutions, training or qualifications records acquired
prior to or during military services; law enforcement agencies,
references provided by individuals, Army records reports,
correspondence, forms, documents and other relevant papers, third
parties and members of the public when information furnished relates to
the service member's status.
Exemptions claimed for the system:
None.
A0614-200 TAPC
System name:
Classification and Reclassification of Soldiers (November 28, 2001,
66 FR 59410).
Change
System identifier:
Delete entry and replace with `A0614-200 AHRC'.
* * * * *
A0614-200 AHRC
System name:
Classification and Reclassification of Soldiers.
System location:
U.S. Army Human Resources Command, Reclassification Management
Branch, 2461 Eisenhower Avenue, Alexandria, VA 22331-0400.
Categories of individuals covered by the system:
Active duty Army, Army National Guard and U.S. Army Reserve
enlisted members on active duty.
Categories of records in the system:
File contains name, Social Security Number, grade, military
occupational specialty (MOS), additional information substantiating the
soldier's or Army's request for exception to or interpretation of
regulatory guidance for the classification, reclassification or
utilization of soldiers, Personnel Actions Request, Enlisted Records
Brief, MOS and Medical retention board documents and other related
documents.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 614-200,
Enlisted Assignments and Utilization Management; and E.O. 9397 (SSN).
Purpose(s):
To perform the objective of maintaining a balance of authorization
versus requirements by military occupational specialty within each
career management field.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's
[[Page 51274]]
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's Social Security Number and surname.
Safeguards:
Records are accessed only by designated officials having official
need therefore in the performance of official duties. Records are kept
in file cabinets in locked rooms. Building housing records are
protected by security guards.
Retention and disposal:
MOS classification board proceeding documents and related
information maintain for 2 years then destroy.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Reclassification
Management Branch, 2461 Eisenhower Avenue, Alexandria, VA 22331-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, Public Affairs Office,
Freedom of Information Act and Privacy Act, 200 Stovall Street,
Alexandria, VA 22332-0400.
Individual should provide the full name, Social Security Number,
current address, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, Public Affairs Office, Freedom of
Information Act and Privacy Act, 200 Stovall Street, Alexandria, VA
22332-0400
Individual should provide the full name, Social Security Number,
current address, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army personnel records and reports, and
automated personnel systems.
Exemptions claimed for the system:
None.
A0621-1 TAPC
System name:
Civilian Schooling for Military Personnel (March 13, 2001, 66 FR
14558).
Change
System identifier:
Delete entry and replace with `A0621-1 AHRC'.
* * * * *
A0621-1 AHRC
System name:
Civilian Schooling for Military Personnel.
System location:
U.S. Army Human Resources Command, Chief, Civilian Education, 200
Stovall Street, Alexandria, VA 22332-0400. Segments exist at Army
commands/installations, organizations/activities, including overseas
areas. Official mailing addresses are published as an appendix to the
Army's compilation of record systems notices.
Categories of individuals covered by the system:
Any Active Duty Army, Army National Guard and Army Reserve member
who applies for or is selected for attendance at civilian school or for
training with industry, or participation in a fellowship/scholarship
program of training or instruction.
Categories of records in the system:
File contains Department of the Army Forms 1618-R, Application for
Detail as Student Officer in a Civilian Educational Institution of
Training with Industry Program; 2593-R, Application for Selection for
Scientific and Engineering Graduate School; and 3719-R, Information
Questionnaire for Recipients of Top Five Percent Army Fellowship (ROTC
and U.S.MA), containing name, grade, Social Security Number, address,
home phone, duty phone, permanent legal address, branch of service,
date of birth, marital status, number of dependents, state of legal
residence, military occupational specialties, enlistment status,
component, foreign service, civilian educational data, military
educational data, transcripts, social fraternities, honorary
fraternities, clubs, degree major, class standing and personal resumes,
school contracts; student training report; photographs; enlisted
qualification record; theses; statements of service and schooling
obligation; U.S. Armed Forces Institute test report; civilian
institution academic evaluation reports, Standard Form 1034, Public
Voucher for Purchases and Services Other Than Personal, similar
relevant documents and correspondence.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 4301; and E.O.
9397 (SSN).
Purpose(s):
To document, monitor, manage, and administer the service member's
attendance at a civilian training agency or civilian school.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, microfilm and electronic storage
media.
Retrievability:
By individual's name and Social Security Number.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel and only in the performance of assigned duties. Use of
automated systems requires user identification and passwords granted to
authorized personnel responsible for the administration and processing
of individual student data.
Retention and disposal:
Destroyed by shredding after 2 years.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Chief, Civilian
Education, 200 Stovall Street, Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
[[Page 51275]]
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0411.
Individual should provide the full name, Social Security Number,
current address and telephone number, sufficient details concerning the
civilian school attended to permit locating the record, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA
22332-0411.
Individual should provide the full name, Social Security Number,
current address and telephone number, sufficient details concerning the
civilian school attended to permit locating the record, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army records and reports, documents from the
civilian school or industry training agency.
Exemptions claimed for the system:
None.
A0635-5 TAPC
System name:
Separation Transaction Control/Records Transfer System (January 8,
2001, 66 FR 1314).
Change
System identifier:
Delete entry and replace with `A0635-5 AHRC'.
* * * * *
A0635-5 AHRC
System name:
Separation Transaction Control/Records Transfer System.
System location:
Commander, U.S. Army Human Resources Command, Retirements and
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478;
U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin
Harrison, IN 46249-5301;
U.S. Army Human Resources Command, 9700 Page Avenue, St. Louis, MO
63132-5200.
Categories of individuals covered by the system:
Active duty enlisted and reserve personnel separated from military
service (excluding active duty for military for training) and all
personnel immediately re-enlisting after separation.
Categories of records in the system:
Name, Social Security Number, rank, eligibility for re-enlistment,
character of separation, program designator, date and location of
separation, re-enlistment, moral waiver and specialty, and DD Form 214,
Certificate of Discharge of Release from Active Duty.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-280,
Army Retention Program; Army Regulation 635-200, Enlisted Personnel;
and E.O. 9397 (SSN).
Purpose(s):
To monitor separations of active duty and reserve personnel as a
means of controlling strength and record accountability, and re-
enlistment processing, and to ensure separation documents are filed in
official military record.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes/discs and electronic storage media.
Retrievability:
By name and/or Social Security Number.
Safeguards:
Records are protected by physical security devices, guards,
computer software and hardware safeguard features, and personnel
clearances.
Retention and disposal:
Separation records and related documents are maintained for six
months and then destroyed.
Reenlistment eligibility records are forwarded for incorporation
into the military personnel jacket, destroy upon reenlistment of
individual.
Military Personnel Transition Point Processing Master File records
are retained in current file area, treat as permanent until National
Archives and Records Administration disposition is approved.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Retirements and
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, Retirements and
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478.
Individual should provide the full name, Social Security Number,
military status, and if separated, date of separation.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, Retirements and Separations Branch,
200 Stovall Street, Alexandria, VA 22332-0478.
Individual should provide the full name, Social Security Number,
military status, and if separated, date of separation.
Contesting record procedures:
The Army's rules for accessing records, contesting contents and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From relevant Army records and reports.
Exemptions claimed for the system:
None.
A0635-40 TAPC
System name:
Temporary Disability Retirement Master List (TDRL) (January 8,
2001, 66 FR 1321).
[[Page 51276]]
Change
System identifier:
Delete entry and replace with `A0635-40 AHRC'.
* * * * *
A0635-40 AHRC
System name:
Temporary Disability Retirement Master List (TDRL).
System location:
Primary location: Chief, U.S. Army Physical Disability Agency,
Walter Reed Army Medical Center, 6900 Georgia Avenue, NW., Building 7,
Washington, DC 20307-5001.
Secondary location: Defense Finance and Accounting Service, 8899
East 56th Street, Indianapolis, IN 46249-5000.
Categories of individuals covered by the system:
Army personnel who are on temporary disability retirement.
Categories of records in the system:
File contains, Social Security Number, name, address, Department of
Army special order number, percentage of disability, doctor code, re-
examination date, date placed on TDRL, hospital code, travel code, Army
component, pay termination code, requirement for board code, record
control number, hospital name and address.
Authority for maintenance of the system:
10 U.S.C. 1376, Temporary Disability Retired Lists; 10 U.S.C. 3013,
Secretary of the Army; Army Regulation 635-40, Physical Evaluation for
Retention, Retirement of Separation; and E.O. 9397 (SSN).
Purpose(s):
To coordinate with medical treatment facilities for scheduling
medical examinations; to issue travel orders for individual to report
to medical treatment facility for annual medical examination; to
determine individual's status by the end of the fifth year of being on
the TDRL, i.e., whether individual is to be permanently retired for
disability, or returned to duty.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Veterans Affairs to facilitate claims for
veteran disability benefits.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in medical treatment facilities; magnetic tape, disc.
Retrievability:
By name, Social Security Number and date.
Safeguards:
Access to all records is restricted to individuals having need
therefore in the performance of duties. Automated media are further
protected by authorized password for system, controlled access to
operation rooms and controlled output distribution. Records are
retained in secure offices within secure buildings.
Retention and disposal:
Information is maintained for 3 years after the member is found
physically fit, separates or retires.
System manager(s) and address:
Chief, U.S. Army Physical Disability Agency, Walter Reed Army
Medical Center, 6900 Georgia Avenue, NW., Building 7, Washington, DC
20307-5001.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Chief, U.S. Army Physical Disability Agency, Walter Reed Army Medical
Center, 6900 Georgia Avenue, NW., Building 7, Washington, DC 20307-
5001.
Individual should provide the full name, Social Security Number,
current address and telephone number, and signature.
Inquiries are restricted to issues relating to the Temporary
Disability Retirement List only; issues of pay must be made at the
Defense Finance and Accounting Service, 8899 East 56th Street,
Indianapolis, IN 46249-5000.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Chief, U.S.
Army Physical Disability Agency, Walter Reed Army Medical Center, 6900
Georgia Avenue, NW., Building 7, Washington, DC 20307-5001.
Individual should provide the full name, Social Security Number,
current address and telephone number, and signature.
Inquiries are restricted to issues relating to the Temporary
Disability Retirement List only; issues of pay must be made at the
Defense Finance and Accounting Service, 8899 East 56th Street,
Indianapolis, IN 46249-5000.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, medical treatment facilities, and other Army
records and reports.
Exemptions claimed for the system:
None.
A0635-200 TAPC
System name:
Separations: Administrative Board Proceedings (May 20, 2003, 68 FR
27539).
Change
System identifier:
Delete entry and replace with `A0635-200 AHRC'.
* * * * *
A0635-200 AHRC
System name:
Separations: Administrative Board Proceedings.
System location:
U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200 Stovall
Street Alexandria, VA 22332-0478. Segments exist at Major Army Commands
and subordinate commands, field operating agencies, and activities
exercising general courts-martial jurisdiction. Official mailing
addresses are published as an appendix to the Army's compilation of
record systems notices.
Categories of individuals covered by the system:
Military members on whom allegations of defective enlistment/
agreement/fraudulent entry/alcohol or other drug abuse rehabilitation
failure/unsatisfactory performance/misconduct/homosexuality under the
provisions of Chapters 7, 9, 13, 14, or 15 of Army Regulation 635-200,
Enlisted Personnel, result in administrative board proceedings.
[[Page 51277]]
Categories of records in the system:
Notice to service member of allegations on which proposed
separation from the Army is based; supporting documentation; DA Form
2627, Records of Proceedings under Article 15, UCMJ; DD Form 493,
Extract of Military Records of Previous Convictions; medical
evaluations; military occupational specialty evaluation and aptitude
scores; member's statements, testimony, witness statements, affidavits,
rights waiver record; hearing transcript; board findings and
recommendations for separation or retention; final action.
Authority for maintenance of the system:
10 U.S.C. 1169, Regular enlisted members; limitations on discharge,
10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq.; DoD
Directive 1030.1, Victim and Witness Assistance; and E.O. 9397 (SSN).
Purpose(s):
Information is used by processing activities and the approval
authority to determine if the member meets the requirements for
retention or separation.
Routine uses of records maintained in the system including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To victims and witnesses of a crime for purposes of providing
information, consistent with the requirements of the Victim and Witness
Assistance Program, regarding the investigation and disposition of an
offense.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's surname or Social Security Number.
Safeguards:
Records are accessed only by designated persons having official
need; in locked cabinets, in locked rooms within secure buildings.
Retention and disposal:
The original of board proceedings becomes a permanent part of the
member's Official Military Personnel Record. When separation is
ordered, a copy is sent to member's commander where it is retained for
two years before being destroyed. When separation is not ordered, board
proceedings are filed at the headquarters of the separation authority
for two years, then destroyed. A copy of board proceedings in cases
where the final authority is the U.S. Army Human Resources Command,
pursuant to Army Regulation 635-200, is retained by that headquarters
(AHRC-PDT) for one year following decision.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200
Stovall Street, Alexandria, VA 22332-0478.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
commander of the installation where administrative board convened or to
the Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200
Stovall Street, Alexandria, VA 22332-0478.
Individual should provide the full name, details concerning the
proposed or actual separation action to include location and date, and
signature.
Record access procedures:
If individual has been separated from the Army, address written
inquiries to the National Personnel Records Center, General Services
Administration, 9700 Page Avenue, St Louis, MO 63132-5200: proceedings
will be part of the Official Military Personnel Record.
If member is on active duty, address written inquiries to the
commander of the installation where administrative board convened.
Individual should provide the full name, details concerning the
proposed or actual separation action to include location and date, and
signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; individual's commander; Army personnel,
medical, and/or investigative records; witnesses; the Administrative
Separation Board; federal, state, local, and/or foreign law enforcement
agencies.
Exemptions claimed for the system:
None.
A0680-31a TAPC
System name:
Officer Personnel Management Information System (OPMIS) (June 29,
1999, 64 FR 34791).
Change
System identifier:
Delete entry and replace with `A0680-31a AHRC'.
* * * * *
A0680-31a AHRC
System name:
Officer Personnel Management Information System (OPMIS).
System location:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-OPD-S,
Information Management Officer, 200 Stovall Street, Alexandria, VA
22332-0414.
Categories of individuals covered by the system:
Individuals projected for entrance into the Active officer corps,
active duty commissioned and warrant officers, officers in a separated
or retired status, activated/mobilized U.S. Army Reserve and National
Guard officers, and DoD civilians and military officers who serve as
rating officials on the Officer Evaluation Reports (OERs) of Army
officers.
Categories of records in the system:
The Total Army Personnel Data Base--Active Officer (TAPDB-AO) is
the active officer component database of Total Army Personnel Data
Base. It is comprised of approximately 100 data tables containing the
official automated personnel records for active component Army
officers. Data maintained in the Total Army Personnel Data Base--Active
Officer includes Social Security Number, name, grade, personal and
family information, service, security clearance, assignment history,
strength management data, civilian and military education, awards,
training, branch and occupational specialties/areas of concentration,
mailing addresses, telephone numbers, facsimile numbers, email
addresses, physical location, languages, career pattern, performance,
command and promotion history, retirement/separation information and
service agreement information. TAPDB-AO is updated in both on-line and
batch
[[Page 51278]]
mode from various source data bases and applications including the
Standard Installation Division Personnel System (SIDPERS), the Total
Officer Personnel Management Information System (TOPMIS), the Officer
Evaluation Reporting System (OERS) and Accessions Management
Information Systems (AMIS).
Accessions Management Information Systems (AMIS) contains selected
officer personnel data from the Total Army Personnel Data Base--Active
Officer, the date of entry on active duty, selected information
regarding current location/school for pre-accessed officers,
demographic data and assignment information on new officer accessions.
It includes individual and mass record processing, erroneous record
processing, report generation, Regular Army integration processing,
Accessions Management Information Systems (AMIS) active record data,
Officer Record Brief (ORB) information and strength data. Accessions
Management Information Systems (AMIS) is used to manage Reserve Officer
Training Corps (ROTC), U.S. Military Academy (USMA), Officer Candidate
School (OCS), Judge Advocate General Corps (JAG) Recalls, Chaplains
Corps, Warrant Officer and Surgeon General Reserve officer's
accessions. Accessions Management Information Systems (AMIS) data is
stored on the Total Army Personnel Data Base--Active Officer. Some
users enter new accession data directly to the Total Army Personnel
Data Base--Active Officer via Accessions Management Information Systems
(AMIS). For Reserve Officer Training Corps (ROTC), and U.S. Military
Academy (USMA) new accessions, data extracts are batch loaded to the
Total Army Personnel Data Base--Active Officer annually.
Assignments and Training Selection for Reserve Officer Training
Corps (ROTC) graduates contains selected information from the Total
Army Personnel Data Base--Active Officer (TAPDB-AO), the cadet's
preference statement for specialty (branch), duty and initial training;
Reserve Forces duty or delay selection, Regular Army selection and
branch selection.
The Officer Evaluation Reporting System (OERS) contains selected
information from the Total Army Personnel Data Base--Active Officer
(TAPDB-AO); selection board status; OER suspense indicator for action
being taken to obtain missing or erroneous OERs; selected information
for each OER; and the name, Social Security Number, and rating history
of each individual, military and civilian, who has served as the senior
rating official for an active duty Army officer.
Total Officer Personnel Management Information System (TOPMIS)
provides the display and update of selected data on Total Army
Personnel Data Base--Active Officer (TAPDB-AO) and comprises an
extensive variety of automated officer personnel management functions.
These functions include, officer personnel record display and update,
requisition validation and processing, active officer strength
management, Officer Distribution Plan (ODP) goaling management, officer
asset reports, centralized command slate development, assignment
stabilization break processing, electronic mail, Officer Record Brief
(ORB) display and interactive telephonic/voice response retrieval of
selected information from Total Army Personnel Data Base--Active
Officer (TAPDB-AO).
Reserve Officer Training Corps (ROTC) Instructor File contains
selected information from the Total Army Personnel Data Base--Active
Officer (TAPDB-AO) and the following information pertaining to ROTC
instructors; ROTC detachment, duty station, date assigned to ROTC
detachment, date projected to be reassigned. This information is
maintained in a local database by the Cadet Command Distribution
Account Manager in Officer Distribution Division, OPMD, AHRC-OPD-O.
Advanced Civil Schools Management Information System (ACSMIS)
contains selected information from the Total Army Personnel Data Base--
Active Officer and the following information concerning commissioned
and warrant officer personnel currently participating, or who have
previously participated, in one of the following: Army sponsored
college degree completion program, Training With Industry (TWI)
program, special fellowship/scholarship programs, or the fully funded
degree program. Data maintained also includes schooling start/stop
dates, degree level, educational discipline and Army duty positions.
Army Education Requirements System (AERS) contains selected
information from the Total Army Personnel Data Base--Active Officer
(TAPDB-AO) for officer and warrant officer personnel who are serving or
are projected to serve in an AERS approved position requiring graduate
level education.
U.S. Army Military Academy (USMA) Potential Instructor File
contains selected information from the OMF and the following
information pertaining to previous, current, and potential instructors
for the USMA teaching staff; academic department and projected
availability for USMA instructor duty. This information is maintained
in a local database by the USMA Distribution Account Manager in Officer
Distribution Division, OPMD, AHRC-OPD-O.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary
of the Army; and E.O. 9397 (SSN).
Purpose(s):
Information is used for personnel management strength accounting,
manpower management, accessioning and determining basic entry specialty
(branch) and initial duty assignments; tracking Officer Evaluation
Reports, the rating history of senior rating official's rating history
on individual OERs producing reports on active duty officers who have
served as senior rating officials; managing instructor population at
ROTC detachments and USMA; tracking information relating to the Army
Degree Completion Civil School Program; transmitting necessary
assignment instructions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Social Security Administration to verify Social Security
Numbers.
To the Smithsonian Institution (The National Museum of American
History): Copy of the U.S. Army Active Duty Register, for historical
research purposes (not authorized for public display).
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronically on computer magnetic tapes and disc.
Retrievability:
By Social Security Number, name, or other individual identifying
characteristics.
Safeguards:
Physical security devices, guards, computer hardware and software
[[Page 51279]]
features, and personnel clearances. Automated media and information are
protected by authorized user ids, passwords for the system, a tiered
system of security for access to officer data provided via Interactive
Voice Response Systems based on the sensitivity of the data items
provided, encryption of data transmitted via networks, controlled
access to operator rooms and controlled output distribution.
Retention and disposal:
Records are retained on the active TAPDB-AO files for 4 months
after separation. Historical TAPDB-AO records are retained dating back
to FY 1970. Accessions in AMIS are retained on active file until
effective date of accession and are then placed on a history file for a
period of 6 months. Records in the ROTC Graduate Assignment and
Training Selection File are retained for approximately 400 days after
the file is created (Approximately December each year). Historic files
for the OER system are kept for the life of the system. All other
records are retained for active duty only until the individual is
released from active duty and then destroyed. There are still hard
copies in their Official Military Personnel Files (OMPFs).
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-OPD-S,
Information Management Officer, 200 Stovall Street, Alexandria, VA
22332-0414.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Human Resources Command, ATTN: AHRC-OPD-S,
Information Management Officer, 200 Stovall Street, Alexandria, VA
22332-0414.
Individual should provide the full name, Social Security Number,
current address, and identify the specific category of record involved,
whether awaiting active duty, active retired, or separated and give
return address.
Blanket requests for information from this consolidated system will
not be accepted. If awaiting active duty, specify the date thereof; if
separated, individual must state date of separation.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Human Resources Command, ATTN: AHRC-OPD-S,
Information Management Officer, 200 Stovall Street, Alexandria, VA
22332-0414.
Individual should provide the full name, Social Security Number,
current address, and identify the specific category of record involved,
whether awaiting active duty, active retired, or separated and give
return address.
Blanket requests for information from this consolidated system will
not be accepted. If awaiting active duty, specify the date thereof; if
separated, individual must state date of separation.
Selected data from the Total Army Personnel Data Base--Active
Officer is also accessible to records subjects through an Interactive
Voice Response Systems (IVRS). Access to the data made available
through the IVRS is controlled by a tiered security system, which is
based on the sensitivity of the data being accessed.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, civilian Educational Institutions, Army
records and reports, other Federal, state, and local agencies and
departments.
Exemptions claimed for the system:
None.
A0635-5 TAPC
System name:
Separation Transaction Control/Records Transfer System (January 8,
2001, 66 FR 1314).
System location:
Commander, U.S. Army Human Resources Command, Retirements and
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478;
U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin
Harrison, IN 46249-5301;
U.S. Army Reserve Components and Personnel Center, 9700 Page
Avenue, St. Louis, MO 63132-5200.
Categories of individuals covered by the system:
Active duty enlisted and reserve personnel separated from military
service (excluding active duty for military for training) and all
personnel immediately re-enlisting after separation.
Categories of records in the system:
Name, Social Security Number, rank, eligibility for re-enlistment,
character of separation, program designator, date and location of
separation, reenlistment, moral waiver and specialty, and DD Form 214,
Certificate of Discharge of Release from Active Duty.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-280,
Army Retention Program; Army Regulation 635-200, Enlisted Personnel;
and E.O. 9397 (SSN).
Purpose(s):
To monitor separations of active duty and reserve personnel as a
means of controlling strength and record accountability, and re-
enlistment processing, and to ensure separation documents are filed in
official military record.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes/discs and electronic storage media.
Retrievability:
By name and/or Social Security Number.
Safeguards:
Records are protected by physical security devices, guards,
computer software and hardware safeguard features, and personnel
clearances.
Retention and disposal:
Separation records and related documents are maintained for six
months and then destroyed.
Reenlistment eligibility records are forwarded for incorporation
into the military personnel jacket, destroy upon reenlistment of
individual.
Military Personnel Transition Point Processing Master File records
are retained in current file area, treat as permanent until National
Archives and Records Administration disposition is approved.
[[Page 51280]]
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Retirements and
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, Retirements and
Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478.
Individual should provide the full name, Social Security Number,
military status, and if separated, date of separation.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, Retirements and Separations Branch,
200 Stovall Street, Alexandria, VA 22332-0478.
Individual should provide the full name, Social Security Number,
military status, and if separated, date of separation.
Contesting record procedures:
The Army's rules for accessing records, contesting contents and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From relevant Army records and reports.
Exemptions claimed for the system:
None.
[FR Doc. 04-18875 Filed 8-17-04; 8:45 am]
BILLING CODE 5001-06-P