[Federal Register Volume 69, Number 237 (Friday, December 10, 2004)]
[Notices]
[Pages 71803-71804]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-27129]
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DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on January 10, 2005, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722,
extension 110.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on November 24,
2004, to the House Committee on Government Reform, the Senate Committee
on Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: Dated December 6, 2004.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
DPR 30
SYSTEM NAME:
Department of Defense Readiness Reporting System (DRRS).
System location:
Office of the Secretary of Defense, Office of the Under Secretary
of Defense for Personnel and Readiness, Director of Readiness,
Programming and Assessment, 4000 Defense Pentagon, Washington, DC
20301-4000.
Military Major Commands of the U.S. Air Force, U.S. Army, U.S. Navy
and U.S. Marine Corps. For a complete list of mailing addresses,
contact the system manager.
Categories of individuals covered by the system:
All active duty, National Guard, and Reserve Military service
members of the Air Force, Navy, Army, Marine Corps, and approved
foreign military personnel assigned/attached to a readiness reporting
unit under the auspices of Department of Defense Readiness Reporting
guidelines and procedures.
Categories of Records in the system:
The system will display record/information pertaining to readiness-
related decision making data that measures capability ot accomplish
assigned missions at all DoD levels to include human resource status
information on amount required authorized and assigned and limited
individual personnel readiness data to include by name/Social Security
Number, employer, rank/grade, duty status, and skill specialty. Data
related to an individual is as follows:
Readiness resource data (rank/grade, duty status, skill specialty,
and deployability) and related reason codes for readiness posture can
be acquired and displayed for an individual. DDRS will never display
full Social Security Numbers for system users.
Authority for maintenance of the system:
10 U.S.C. 117, Readiness Reporting Sytem: Establishment; Reporting
to Congressional Committees; 10 U.S.C. 113, Secretary to Defense; DoD
Directive 5149.2, Senior Readiness Oversight Council; DoD Directive
7730.65, Department of Defense Readiness Reporting System; and E.O.
9397 (SSN).
Purpose(s):
The Defense Readiness Reporting System (DRRS) provides the means to
manage and report the readiness of the Department of Defense and its
subordinate Components to execute the National Military Strategy as
assigned by the Secretary of Defense in the Defense Planning Guidance,
Contingency Planning Guidance, Theater Security Cooperation Guidance,
and the Unified Command Plan. DRRS builds upon the processes and
readiness
[[Page 71804]]
assessment tools used in the Department of Defense to establish a
capabilities-based, adaptive, near real-time readiness reporting
system.
All DoD Components will use the DRRS information to identify
critical readiness deficiencies, develop strategies for rectifying
these deficiencies, and ensure they are addressed in appropriate
program/budget planning or other DoD management systems.
The major subsystems of the Defense Readiness Reporting System
include:
(a) The Enhanced Status of Resources and Training System (ESORTS)
is an automated, near real-time readiness reporting system that
provides resource standards and current readiness status for
operational forces and defense support organizations in terms of their
ability to perform their mission essential tasks. ESORTS allows users
electronic access into multiple readiness community data sources using
ESORT tools to view readiness-reporting data in a uniform fashion from
any readiness data source.
(b) The Planning and Assessment Tools Suite (PATS) provides the
capability to assess plans using real unit data gathered from ESORTS;
test feasibility form forces, logistics, and other aspects and assesses
the ability to execute multiple plans under the National Military
Strategy; and supports rapid, adaptive planning in response to
contingencies.
DDRS will employ Networks and Information Integration (NII)
approved web-servicing techniques to acquire and share DRRS readiness
information. DRRS will obtain readiness related personnel data from the
Army Human Resource Center's Integrated Total Army Personnel Database
(ITAPDB), Air Force's Military Personnel Data System (MilPDS), Navy's
Type Command Readiness Management System (TRMS) and Marine Corps'
Marine Corps Total Force System (MCTFS).
DRRS readiness assessment process are supported by web service
agents that gather information from primary source data in the net-
centric environment and perform analysis and web service notification.
Data sources expose their readiness related data to DRRS by mapping
their data to the DRRS Readiness Markup Language (RML) specification
and expose it as a Web service. In this case, a Web service is a self-
contained, modular unit of software application logic. Using the RML,
data source providers can share their data directly with DRRS/ESORTS
users in a consistent and meaningful way not tied to any one specific
software platform. Once data source providers expose their selected
data using Web services, the data can be repurposed for other approved
readiness and DoD-wide uses. DRRS will operate in a Secret Internet
Protocol Network (SIPRNet) environment where exposure will be limited
to appropriately cleared personnel.
DDRS will permit commanders to obtain pertinent readiness data
personnel assigned/attached to their units.
Routine users of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may be disclosed outside the DoD as routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
OSD compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage medium.
Retrievability:
Retrieved by individual's name and Social Security Number.
Safeguards:
Access to the Defense Readiness Reporting System is limited to
authorized and appropriately cleared personnel as determined by the
system manager. Defense Readiness Reporting System information/records
are maintained in a controlled facility. Physical entry is restricted
by use of locks, guards, and is accessible only to authorized, cleared
personnel. Access to information/records is limited to person(s)
responsible for servicing the record in performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computerized data is restricted by passwords, which are
changed periodically.
Retention and disposal:
Disposition pending (treat records as permanent until the National
Archives and Records Administration has approved the retention and
disposition schedule).
System manager(s) and address:
Director of Readiness, Programming and Assessment, Office of the
Secretary of Defense, Office of the Under Secretary Defense for
Personnel and Readiness, 4000 Defense Pentagon, Washington, DC 20301-
4000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the local commander. For a complete list of mailing addresses,
contact the system manager.
Individual should provide their full name, Social Security Number,
and military status or other information verifiable from the record
itself.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the local
commander. For a complete list of mailing addresses, contact the system
manager.
Individual should provide their full name, Social Security Number,
and military status or other information verifiable from the record
itself.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Information is obtained from DoD Staff, field installations and
automated data systems for personnel and training.
Exemptions claimed for the system:
None.
[FR Doc. 04-27129 Filed 12-9-04; 8:45 am]
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