[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79845-79846]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-30871]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0060]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to Add a System of Records Notice.
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SUMMARY: The Department of the Air Force proposes to add a system of
records notice to its inventory of records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The actions will be effective on December 30, 2008 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record
system notices for records systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on December 19, 2008, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 22, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer, Department of Defense.
F065 AETC A
SYSTEM NAME:
Air Education Training Command Financial Management Records
SYSTEM LOCATION:
Headquarters, Air Education and Training Command, Financial
Management (FM) Directorate, Financial Systems Branch, 1851 First St.,
E, Suite 1, Randolph AFB, TX 78150-4315.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Students attending classes paid for by the Air Education Training
Command via Temporary Duty (TDY) to School Management Information
System funding and travelers with open TDY orders in the accounting
system.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN), duty location, organization of
assignment, grade, duty phone number, e-mail address, training
location, course type, training quota, days of travel and other
personal data relevant to the TDY order and training scheduling
process.
[[Page 79846]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force; AFI 65-103, Temporary
Duty Orders; AFI 33-328, Administrative Order; AFI 36-2110, Chapter 4,
Temporary Duty Assignments; The Joint Federal Travel Regulations Volume
1; Joint Federal Travel Regulation Military; Joint Travel Regulation
Civilian Volume 2; DoD Regulation 7010.3-R, Procedures for Travel
Accounting and E.O. 9397 (SSN).
PURPOSE(S):
To support the Air Education and Training Command's Temporary Duty-
To-School Management Information System and the Budget Analysis Tools
System. Temporary Duty-To-School was developed to provide automated
quota control, management and travel cost estimates for improved
financial management of Air Education and Training Command sponsored
formal training allotments. The Air Education and Training Command
currently manages quotas and associated temporary duty cost estimates
for various funded travel and transportation requirements with
subsequent travel authorization obligation. The Budget Analysis Tools
System also allows technicians and resource advisors to follow-up on
all outstanding temporary duty orders in the accounting system that
have not been filed by travelers.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USE:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3). The DoD `Blanket Routine Uses'
published at the beginning of the Air Force's compilation of systems of
records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
Name or Social Security Number (SSN).
SAFEGUARDS:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of cipher locks, and is only accessible to
authorized personnel. Records are accessed only by person(s)
responsible with a need to know for servicing the system of record in
performance of their official duties and those authorized personnel who
are properly screened and cleared. Access to the system utilizes
encryption software. Records in computer storage devices are protected
by computer system software. Access to the web site requires a Common
Access Card for authentication purposes.
RETENTION AND DISPOSAL:
Travel related documentation is archived and later destroyed after
no longer needed by deleting information from the server and shredding
paper copies. Backup and archival copies of the database are encrypted.
Data related to financial analysis and reporting will be retained IAW
Table 65-01, R-01. Data related to travel orders will be retained IAW
Table 65-21, R-03.
SYSTEM MANAGER(S) AND ADDRESS:
Department of the Air Force, Chief, Financial Systems Branch, 1851
First St., E, Suite 1, Randolph AFB, TX 78150-4315.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Headquarters, Air Education and Training
Command, Financial Management Directorate, Financial Systems Branch,
1851 First St., E, Suite 1, Randolph AFB, TX 78150-4315.
Requests should include full name, Social Security Number (SSN),
address, day time telephone number and certified signature.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written to
Headquarters, Air Education and Training Command, Financial Management
Directorate, Financial Systems Branch, 1851 First St., E, Suite 1,
Randolph AFB, TX 78150-4315.
Requests should include full name, Social Security Number (SSN),
address, day time telephone number and certified signature.
CONTESTING RECORD PROCEDURES:
The Air Force rules for access to records, and for contesting and
appealing initial agency determinations by the individual concerned are
published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR
Part 806b, or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
The source of all records collected is from individuals as well as
from other automated system interfaces required to create the TDY
order.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-30871 Filed 12-29-08; 8:45 am]
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