[Federal Register Volume 80, Number 60 (Monday, March 30, 2015)]
[Notices]
[Pages 16924-16959]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-07186]
[[Page 16923]]
Vol. 80
Monday,
No. 60
March 30, 2015
Part III
Nuclear Regulatory Commission
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Privacy Act of 1974; Republication of Systems of Records Notices;
Notice
Federal Register / Vol. 80 , No. 60 / Monday, March 30, 2015 /
Notices
[[Page 16924]]
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NUCLEAR REGULATORY COMMISSION
[NRC-2015-0072]
Privacy Act of 1974; Republication of Systems of Records Notices
AGENCY: Nuclear Regulatory Commission.
ACTION: Republication of systems of records notices; request for
comment.
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SUMMARY: The U.S. Nuclear Regulatory Commission (NRC) has conducted a
comprehensive review of all its Privacy Act systems of records notices.
The NRC is proposing to adopt a new routine use as a Prefatory
Statement of General Routine Uses that will authorize disclosure of
information to the National Archives and Records Administration, Office
of Government Information Services (OGIS), to the extent necessary to
allow OGIS to fulfill its responsibilities to review administrative
agency policies, procedures, and compliance with the Freedom of
Information Act (FOIA) and offer of mediation services to resolve
disputes between persons making FOIA requests and administrative
agencies. The NRC is also proposing revisions to NRC 11, ``General
Personnel Records (Official Personnel Folder and Related Records)--
NRC;'' and NRC 22, ``Personnel Performance Appraisals--NRC.'' The
proposed revisions will add a routine use to each of these systems of
records that will authorize the disclosure of information to officials
of federally-recognized labor organizations when relevant and necessary
to their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions. The NRC
is revising the routine use for NRC 18, ``Office of the Inspector
General OIG Investigative Records--NRC. The proposed revision is to
reflect that, under the Consolidated Appropriations Act, 2014, the
Inspector General of the NRC is authorized in 2014 and subsequent years
to exercise the same authorities with respect to the Defense Nuclear
Facilities Safety Board, as the Inspector General exercises under the
Inspector General Act of 1978 with respect to the NRC.
DATES: Submit comments on the routine uses added to the ``Prefatory
Statement of General Routine Uses'' and changes made to NRC Systems of
Records NRC-11, ``General Personnel Records (Official Personnel Folder
and Related Records)--NRC,'' NRC 18, ``Office of the Inspector General
OIG Investigative Records--NRC,'' and NRC-22, ``Personnel Performance
Appraisals--NRC'' by April 29, 2015. Comments received after this date
will be considered if it is practical to do so, but the Commission is
able to ensure consideration only for comments received before this
date.
ADDRESSES: You may submit comments by any of the following methods
(unless this document describes a different method for submitting
comments on a specific subject):
Federal Rulemaking Web site: Go to http://www.regulations.gov and search for Docket ID NRC-2015-0072. Address
questions about NRC dockets to Carol Gallagher; telephone: 301-415-
3463; email: [email protected]. For technical questions, contact
the individual listed in the FOR FURTHER INFORMATION CONTACT section of
this document.
Mail comments to: Cindy Bladey, Office of Administration,
Mail Stop: OWFN-12-H08, U.S. Nuclear Regulatory Commission, Washington,
DC 20555-0001.
For additional direction on obtaining information and submitting
comments, see ``Obtaining Information and Submitting Comments'' in the
SUPPLEMENTARY INFORMATION section of this document.
FOR FURTHER INFORMATION CONTACT: Sally Hardy, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, telephone: 301-415-5607; email: [email protected].
SUPPLEMENTARY INFORMATION:
I. Obtaining Information and Submitting Comments
A. Obtaining Information
Please refer to Docket ID NRC-2015-0072 when contacting the NRC
about the availability of information for this action. You may obtain
publicly-available information related to this action by any of the
following methods:
Federal Rulemaking Web site: Go to http://www.regulations.gov and search for Docket ID NRC-2015-0072.
NRC's Agencywide Documents Access and Management System
(ADAMS): You may obtain publicly-available documents online in the
ADAMS Public Documents collection at http://www.nrc.gov/reading-rm/adams.html. To begin the search, select ``ADAMS Public Documents'' and
then select ``Begin Web-based ADAMS Search.'' For problems with ADAMS,
please contact the NRC's Public Document Room (PDR) reference staff at
1-800-397-4209, 301-415-4737, or by email [email protected]. The
ADAMS accession number for each document referenced (if it is available
in ADAMS) is provided the first time that it is mentioned in the
SUPPLEMENTARY INFORMATION section.
NRC's PDR: You may examine and purchase copies of public
documents at the NRC's PDR, Room O1-F21, One White Flint North, 11555
Rockville Pike, Rockville, Maryland 20852.
B. Submitting Comments
Please include Docket ID NRC-2015-0072 in the subject line of your
comment submission, in order to ensure that the NRC is able to make
your comment submission available to the public in this docket.
The NRC cautions you not to include identifying or contact
information in comment submissions that you do not want to be publicly
disclosed in your comment submission. The NRC will post all comment
submissions at http://www.regulations.gov as well as enter the comment
submissions into ADAMS, and the NRC does not routinely edit comment
submissions to remove identifying or contact information.
If you are requesting or aggregating comments from other persons
for submission to the NRC, then you should inform those persons not to
include identifying or contact information that they do not want to be
publicly disclosed in their comment submission. Your request should
state that the NRC does not routinely edit comment submissions to
remove such information before making the comment submissions available
to the public or entering the comment into ADAMS.
II. Background
The NRC proposes to revise its Prefatory Statement of General
Routine Uses to include a new routine use (8) that will apply to all of
its current systems of records, published November 8, 2012 (77 FR
67204), that will authorize disclosure of information to OGIS to the
extent necessary to allow OGIS to fulfill its responsibilities under 5
U.S.C. 552(h) to review administrative agency policies, procedures, and
compliance with the Freedom of Information Act (FOIA) and offer of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies. The NRC is also proposing
revisions to NRC 11, ``General Personnel Records (Official Personnel
Folder and Related Records)--NRC;'' and NRC 22, ``Personnel Performance
Appraisals--NRC.'' The proposed revisions will add a routine use to
each of these systems of records that will authorize the disclosure of
information to officials of labor organizations recognized under 5
[[Page 16925]]
U.S.C. chapter 71 when relevant and necessary to their duties of
exclusive representation concerning personnel policies, practices, and
matters affecting working conditions. The NRC is proposing revisions to
NRC 18, ``Office of the Inspector General (OIG) Investigative Records--
NRC. '' The proposed revision is to reflect that, under the
Consolidated Appropriations Act, 2014 (Pub. L. 113-76), the NRC
Inspector General is authorized to exercise the same authorities with
respect to the Defense Nuclear Facilities Safety Board as the NRC
Inspector General exercises with respect to the NRC under the Inspector
General Act of 1978 (5 U.S.C. App. 3), and that, therefore, records in
this system may be used and disclosed in connection with the NRC OIG's
exercise of these additional statutory authorities.
A report on these revisions is being sent to the Office of
Management and Budget (OMB), Governmental Affairs of U.S. Senate, and
the Committee on Government Reform of the U.S House of Representatives
as required by the Privacy Act and OMB Circular No. A-130, Appendix I,
``Federal Agency Responsibilities for Maintaining Records About
Individuals.''
If changes are made based on the NRC's review of comments received,
then the NRC will publish a subsequent notice.
The text of the report, in its entirety, is attached.
Dated at Rockville, Maryland, this 17th day of March, 2015.
For the Nuclear Regulatory Commission.
James Flanagan,
Director, Office of Information Service.
Attachment
Nuclear Regulatory Commission Privacy Act Systems of Records
NRC Systems of Records
1. Parking Permit Records--NRC.
2. Biographical Information Records--NRC.
3. Enforcement Actions Against Individuals--NRC.
4. Conflict of Interest Records--NRC.
5. Contracts Records--NRC.
6. Department of Labor (DOL) Discrimination Cases--NRC.
7. (Revoked.)
8. Employee Disciplinary Actions, Appeals, Grievances, and
Complaints Records--NRC.
9. Office of Small Business and Civil Rights Discrimination
Complaint Records--NRC.
10. Freedom of Information Act (FOIA) and Privacy Act (PA)
Request Records--NRC.
11. General Personnel Records (Official Personnel Folder and
Related Records)--NRC.
12. Child Care Subsidy Program Records--NRC.
13. (Revoked.)
14. Employee Assistance Program Records--NRC.
15. (Revoked.)
16. Facility Operator Licensees Records (10 CFR part 55)--NRC.
17. Occupational Injury and Illness Records--NRC.
18. Office of the Inspector General (OIG) Investigative
Records--NRC and Defense Nuclear Facilities Safety Board (DNFSB).
19. Official Personnel Training Records--NRC.
20. Official Travel Records--NRC.
21. Payroll Accounting Records--NRC.
22. Personnel Performance Appraisals--NRC.
23. Office of Investigations Indices, Files, and Associated
Records--NRC.
24. Property and Supply Records--NRC.
25. Oral History Program--NRC.
26. Transit Subsidy Benefits Program Records--NRC.
27. Radiation Exposure Information and Reporting System (REIRS)
Records--NRC.
28. Merit Selection Records--NRC.
29. (Revoked.)
30. (Revoked.)
31. (Revoked.)
32. Office of the Chief Financial Officer Financial Transactions
and Debt Collection Management Records--NRC.
33. Special Inquiry Records--NRC.
34. (Revoked.)
35. Drug Testing Program Records--NRC.
36. Employee Locator Records--NRC.
37. Information Security Files and Associated Records--NRC.
38. Mailing Lists--NRC.
39. Personnel Security Files and Associated Records--NRC.
40. Facility Security Access Control Records--NRC.
41. Tort Claims and Personal Property Claims Records--NRC.
42. Strategic Workforce Planning Records--NRC.
43. Employee Health Center Records--NRC.
44. Employee Fitness Center Records--NRC.
45. Electronic Credentials for Personal Identity Verification--
NRC.
These systems of records are those systems maintained by the NRC
that contain personal information about individuals from which
information is retrieved by an individual's name or identifier.
The notice for each system of records states the name and location
of the record system, the authority for and manner of its operation,
the categories of individuals that it covers, the types of records that
it contains, the sources of information in those records, and the
routine uses of each system of records. Each notice also includes the
business address of the NRC official who will inform interested persons
of the procedures whereby they may gain access to and request amendment
of records pertaining to them.
The Privacy Act provides certain safeguards for an individual
against an invasion of personal privacy by requiring Federal agencies
to protect records contained in an agency system of records from
unauthorized disclosure, ensure that information is current and
accurate for its intended use, and that adequate safeguards are
provided to prevent misuse of such information.
Prefatory Statement of General Routine Uses
The following routine uses apply to each system of records notice
set forth below which specifically references this Prefatory Statement
of General Routine Uses.
1. A record from this system of records which indicates a violation
of civil or criminal law, regulation or order may be referred as a
routine use to a Federal, State, local or foreign agency that has
authority to investigate, enforce, implement or prosecute such laws.
Further, a record from this system of records may be disclosed for
civil or criminal law or regulatory enforcement purposes to another
agency in response to a written request from that agency's head or an
official who has been delegated such authority.
2. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency to obtain
information relevant to an NRC decision concerning hiring or retaining
an employee, letting a contract or issuing a security clearance,
license, grant or other benefit.
3. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency requesting a
record that is relevant and necessary to its decision on a matter of
hiring or retaining an employee, issuing a security clearance,
reporting an investigation of an employee, letting a contract, or
issuing a license, grant, or other benefit.
4. A record from this system of records may be disclosed as a
routine use in the course of discovery; in presenting evidence to a
court, magistrate, administrative tribunal, or grand jury or pursuant
to a qualifying order from any of those; in alternative dispute
resolution proceedings, such as arbitration or mediation; or in the
course of settlement negotiations.
5. A record from this system of records may be disclosed as a
routine use to a Congressional office from the record of an individual
in response to an inquiry from the Congressional office made at the
request of that individual.
6. A record from this system of records may be disclosed as a
routine
[[Page 16926]]
use to NRC-paid experts or consultants, and those under contract with
the NRC on a ``need-to-know'' basis for a purpose within the scope of
the pertinent NRC task. This access will be granted to an NRC
contractor or employee of such contractor by a system manager only
after satisfactory justification has been provided to the system
manager.
7. A record from this system of records may be disclosed as a
routine use to appropriate agencies, entities, and persons when: (1)
The NRC suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
NRC has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the NRC or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure to be made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the NRC's
efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
8. To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
allow OGIS to fulfill its responsibilities under 5 U.S.C 552(h), to
review administrative agency policies, procedures and compliance with
the Freedom of Information Act (FOIA) and offer mediation services to
resolve disputes between persons making FOIA requests and
administrative agencies.
NRC-1
SYSTEM NAME:
Parking Permit Records--NRC.
SYSTEM LOCATION:
Administrative Services Center, Office of Administration, NRC, One
White Flint North, 11555 Rockville Pike, Rockville, Maryland, and
current contractor facility.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees and contractors who apply for parking permits for
NRC-controlled parking spaces.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records consist of the applications and the revenue collected
for the Headquarters' parking facilities. The applications include, but
are not limited to, the applicant's name, address, telephone number,
length of service, vehicle, rideshare, and handicap information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3511; 41 CFR 102-74.265 et seq., Parking Facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To record amount paid and revenue collected for parking;
b. To contact permit holder;
c. To determine priority for issuance of permits;
d. To provide statistical reports to city, county, State, and
Federal Government agencies; and
e. For the routine uses specified in paragraph numbers 1, 4, 5, 6,
and 7 in the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on electronic
media.
RETRIEVABILITY:
Accessed by name, tag number, and/or permit number.
SAFEGUARDS:
Paper records are maintained in locked file cabinets under visual
control of the Administrative Services Center staff. Computer files are
maintained on a hard drive, access to which is password protected.
Access to and use of these records is limited to those persons whose
official duties require access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Administrative Services Center, Division of Administrative
Services, Office of Administration, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Applications submitted by NRC employees and contractors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-2
SYSTEM NAME:
Biographical Information Records--NRC.
SYSTEM LOCATION:
Office of Public Affairs, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Commissioners and senior NRC staff members.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to education and
training, employment history, and other general biographical data about
the Commissioners and senior NRC staff members, including photographs
of Commissioners.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 5841, 5843(a), 5844(a), 5845(a), and 5849.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the
[[Page 16927]]
Privacy Act, the NRC may disclose information contained in this system
of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To provide information to the press;
b. To provide information to other persons and agencies requesting
this information; and
c. For the routine uses specified in paragraph numbers 5, 6, and 7
of the Prefatory Statement of General Routine Uses. Biographies of
current Commissioners are available on the NRC's Web site.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic media.
RETRIEVABILITY:
Records are accessed by name.
SAFEGUARDS:
Records are maintained in locked file cabinets. Access to and use
of this information is limited to those persons whose official duties
require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Advisor, Office of Public Affairs, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is provided by each individual and approved for use by
the individual involved.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-3
SYSTEM NAME:
Enforcement Actions Against Individuals--NRC.
SYSTEM LOCATION:
Primary system--Office of Enforcement, NRC, One White Flint North,
11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems may exist, in whole or in part,
at the NRC Regional Offices at the locations listed in Addendum I, Part
2, and in the Office of the General Counsel, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals involved in NRC-licensed activities who have been
subject to NRC enforcement actions or who have been the subject of
correspondence indicating that they are being, or have been, considered
for enforcement action.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes, but is not limited to, individual enforcement
actions, including Orders, Notices of Violations with and without Civil
Penalties, Orders Imposing Civil Penalties, Letters of Reprimand,
Demands for Information, and letters to individuals who are being or
have been considered for enforcement action. Also included are
responses to these actions and letters. In addition, the files may
contain other relevant documents directly related to those actions and
letters that have been issued. Files are arranged numerically by
Individual Action (IA) numbers, which are assigned when individual
enforcement actions are considered. In instances where only letters are
issued, these letters also receive IA numbers. The system includes a
computerized database from which information is retrieved by names of
the individuals subject to the action and IA numbers.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2073(e), 2113, 2114, 2167, 2168, 2201(i), 2231, 2282; 10
CFR 30.10, 40.10, 50.5, 50.110, 50.111, 50.120, 60.11, 61.9b, 70.10,
72.12, 110.7b, 110.50, and 110.53; 10 CFR part 2, subpart B; Atomic
Energy Act of 1954, as amended (42 U.S.C. 2011 et seq.); 10 CFR
19.16(a), 30.7, 40.7, 50.7, 60.9, 70.7, and 72.10; Energy
Reorganization Act of 1974, as amended, section 211 (42 U.S.C. 5801 et
seq.); 5 U.S.C. 2302(a)(2)(A).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To respond to general information requests from the Congress;
b. To deter future violations, certain information in this system
of records may be routinely disseminated to the public by means such
as: Publishing in the Federal Register certain enforcement actions
issued to individuals and making the information available in the
Public Document Room accessible through the NRC Web site, www.nrc.gov;
c. When considered appropriate for disciplinary purposes,
information in this system of records, such as enforcement actions and
hearing proceedings, may be disclosed to a bar association, or other
professional organization performing similar functions, including
certification of individuals licensed by NRC or Agreement States to
perform specified licensing activities;
d. Where appropriate to ensure the public health and safety,
information in this system of records, such as enforcement actions and
hearing proceedings, may be disclosed to a Federal or State agency with
licensing jurisdiction;
e. To respond to the National Archives and Records Administration
or to the General Services Administration for records management
inspections conducted under 44 U.S.C. 2904 and 2906; and
f. For all of the routine uses specified in the Prefatory Statement
of General Routine Uses.
[[Page 16928]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on computer
media.
RETRIEVABILITY:
Records are accessed by individual action file number or by the
name of the individual.
SAFEGUARDS:
Paper records are maintained in lockable file cabinets and are
under visual control during duty hours. Access to computer records
requires use of proper password and user identification codes. Access
to and use of these records is limited to those NRC employees whose
official duties require access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Enforcement, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in the records is primarily obtained from NRC
inspectors and investigators and other NRC employees, individuals to
whom a record pertains, authorized representatives for these
individuals, and NRC licensees, vendors, other individuals regulated by
the NRC, and persons making allegations to the NRC.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-4
SYSTEM NAME:
Conflict of Interest Records--NRC.
SYSTEM LOCATION:
Office of the General Counsel, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC current and former employees, consultants, special Government
employees, and advisory committee members.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to:
a. General biographical data (i.e., name, birth date, home address,
position title, home and business telephone numbers, citizenship,
educational history, employment history, professional society
memberships, honors, fellowships received, publications, licenses, and
special qualifications);
b. Financial status (i.e., nature of financial interests and in
whose name held, creditors, character of indebtedness, interest in real
property, and pension or other retirement interests);
c. Certifications by employees that they and members of their
families are in compliance with the Commission's stock ownership
regulations;
d. Requests for approval of outside employment by NRC employees and
NRC responses thereto;
e. Advice and determinations (i.e., no conflict or apparent
conflict of interest, questions requiring resolution, steps taken
toward resolution); and
f. Information pertaining to appointment (i.e., proposed period of
NRC service, estimated number of days of NRC employment during period
of service, proposed pay, clearance status, description of services to
be performed and explanation of need for the services, justification
for proposed pay, description of expenses to be reimbursed and dollar
limitation, and description of Government-owned property to be in
possession of appointee).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 CFR 2634-2641, 5801; 5 U.S.C. 7351, 7353; Ethics in Government
Act of 1978, as amended (5 U.S.C. app., section 101 et seq.); 18 U.S.C.
201-209; 31 U.S.C. 1353; Executive Order (E.O.) 12674 (as modified by
E.O. 12731).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To provide the Department of Justice, Office of Personnel
Management, Office of Government Ethics, Office of Special Counsel,
Office of the Inspector General, and/or Merit Systems Protection Board
with information concerning an employee in instances where this office
has reason to believe a Federal law may have been violated or where
this office desires the advice of the Department, Office, or Board
concerning potential violations of Federal law; and
b. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and electronic
files.
RETRIEVABILITY:
Records are accessed by name.
SAFEGUARDS:
Paper records are maintained in locked file cabinets and computer
records are password protected. Access to these records is limited to
individuals with a need to know.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be
[[Page 16929]]
retained until disposition authority is obtained from NARA in
accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant General Counsel for Legal Counsel, Legislation, and
Special Projects, Office of the General Counsel, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records either comes from the
individual to whom it applies, or is derived from information he or she
supplied, or comes from the office to which the individual is to be
assigned, other NRC offices, or other persons such as attorneys.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-5
SYSTEM NAME:
Contracts Records--NRC.
SYSTEM LOCATION:
Primary system--Acquisition Management Division, Office of
Administration, NRC, Three White Flint North, North Bethesda, Maryland.
Duplicate system--Duplicate systems exist, in part, at the
locations listed in Addendum I, Parts 1 and 2, in working files
maintained by the assigned contracting office representative and in the
NRC's Agencywide Documents Access and Management System (ADAMS).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who are employed as NRC contractors. NRC employees
substantially involved with contracting, such as contracting office
representatives and other acquisition officials.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain personal information (such as technical
qualifications, education, rates of pay, employment history) of
contractors and their employees, and other contracting records. They
also contain evaluations, recommendations, and reports of NRC
acquisition officials, assessment of contractor performance, invoice
payment records, and related information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
15 U.S.C. 631, 644; 31 U.S.C. 3511; 13 CFR 124.501-520; 44 U.S.C.
3301; 48 CFR subpart 4.8; 48 CFR part 19.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To provide information to the Federal Procurement Data Center,
Department of Health and Human Services, Defense Contract Audit Agency,
General Accounting Office, and other Federal agencies for audits and
reviews; and
b. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on computer
media.
RETRIEVABILITY:
Paper records are accessed by contract number or purchase order
number; and are cross-referenced to the automated system that contains
the name of the contractor, vendor, contracting office representative,
procurement official, and taxpayer identification number (TIN).
SAFEGUARDS:
File folders are maintained in unlocked conserver files in a key
code locked room. Access to and use of these records is limited to
those persons whose official duties require such access. Access to
automated systems is protected by password and roles and
responsibilities.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Acquisition Management Division, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal confidential business (proprietary) information.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records comes from the contractor or
potential contractor or NRC employee.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(1) and (k)(5), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-6
SYSTEM NAME:
Department of Labor (DOL) Discrimination Cases--NRC.
SYSTEM LOCATION:
Primary system--Office of Enforcement, NRC, One White Flint North,
11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems may exist, in whole or in part,
in
[[Page 16930]]
enforcement or allegation coordinators' offices at NRC Regional Offices
at the addresses listed on Addendum I, Part 2. The duplicate systems in
the Regional Offices would ordinarily be limited to the cases filed in
each Region.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have filed complaints with DOL concerning alleged
acts of discrimination in violation of section 211 of the Energy
Reorganization Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system consists of documents related to, and provided by, the
DOL including copies of complaints, correspondence filed with the
Administrative Law Judge assigned to the case, and decisions by the
Regional Administrators of DOL's Occupational, Safety, and Health
Administration, Administrative Law Judges, and the Administrative
Review Board.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2201, as amended; 42 U.S.C. 2282, as amended; 42 U.S.C.
5851, as amended; 10 CFR 30.7, 40.7, 50.7, 60.9, 61.9, 70.7, and 72.10.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
Any of the routine uses specified in the Prefatory Statement of
General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These documents are maintained in a locked filed cabinet. There is
no index relating to these documents.
RETRIEVABILITY:
These documents are not kept in alphabetical or date order and are
not retrievable by the name of an individual.
SAFEGUARDS:
Paper documents are maintained in locking file cabinets. Access to
and use of these documents is limited to those NRC employees whose
official duties require access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Enforcement, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Information received from the
DOL is treated by DOL as public information and subject to disclosure
under applicable laws.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The sources of the records include the individuals to whom a record
pertains, attorneys for these individuals, defendants, attorneys for
the defendants, and DOL.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-7 (Revoked.)
NRC-8
SYSTEM NAME:
Employee Disciplinary Actions, Appeals, Grievances, and Complaints
Records--NRC.
SYSTEM LOCATION:
Primary system--Office of the Chief Human Capital Officer, NRC,
Three White Flint North, 11601 Landsdown Street, North Bethesda,
Maryland.
The Office of the Inspector General (OIG)employee files are located
with the NRC's OIG, 11555 Rockville Pike, Rockville, Maryland.
Duplicate system--A duplicate system may be maintained, in whole or
in part, in the Office of the General Counsel, NRC, Three White Flint
North, 11601 Landsdown Street, North Bethesda, Maryland, and at NRC's
Regional Offices at locations listed in Addendum I, Part 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees, and annuitants who have filed
written complaints brought to the Office of the Chief Human Capital
Officer's attention or initiated grievances or appeal proceedings as a
result of a determination made by the NRC, Office of Personnel
Management, and/or Merit Systems Protection Board, or a Board or other
entity established to adjudicate such grievances and appeals.
CATEGORIES OF RECORDS IN THE SYSTEM:
Includes all documents related to: disciplinary actions; adverse
actions; appeals; complaints, including but not limited to those raised
under the agency's prevention of harassment program; grievances;
arbitrations; and negative determinations regarding within-grade salary
increases. It contains information relating to determinations affecting
individuals made by the NRC, Office of Personnel Management, Merit
Systems Protection Board, arbitrators or courts of law. The records may
include the initial appeal or complaint, letters or notices to the
individual, records of hearings when conducted, materials placed into
the record to support the decision or determination, affidavits or
statements, testimony of witnesses, investigative reports, instructions
to an NRC office or division concerning action to be taken to comply
with decisions, and related correspondence, opinions, and
recommendations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3132(a); 5 U.S.C. 3521-3525; 5 U.S.C. 4303, as amended; 5
U.S.C. 7503; 29 U.S.C. 633a; 29 U.S.C. 791; 42 U.S.C. 2000e-16; 42
U.S.C. 2201(d), as amended.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is
[[Page 16931]]
compatible with the purpose for which the record was collected under
the following routine uses:
a. To furnish information to the Office of Personnel Management
and/or Merit Systems Protection Board under applicable requirements
related to grievances and appeals;
b. To provide appropriate data to union representatives and third
parties (that may include the Federal Services Impasses Panel and
Federal Labor Relations Authority) in connection with grievances,
arbitration actions, and appeals; and
c. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and computer media.
RETRIEVABILITY:
Records are retrieved by individual's name.
SAFEGUARDS:
Records are maintained in locked file cabinets and in a password-
protected automated system. Access to and use of these records is
limited to those persons whose official duties require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Employee and Labor Relations Branch, Office of the Chief
Human Capital Officer, U.S. Nuclear Regulatory Commission, Washington,
DC 20555-0001. For OIG employee records: Director, Resource Management
and Operations Support, Office of the Inspector General, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal a confidential source.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Individuals to whom the record pertains, NRC, Office of Personnel
Management and/or Merit Systems Protection Board officials; affidavits
or statements from employees, union representatives, or other persons;
testimony of witnesses; official documents relating to the appeal,
grievance, or complaint, including but not limited to those raised
under the agency's prevention of harassment program; Official Personnel
Folder; and other Federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-9
SYSTEM NAME:
Office of Small Business and Civil Rights Discrimination Complaint
Records--NRC.
SYSTEM LOCATION:
Primary system--Office of Small Business and Civil Rights, NRC, One
White Flint North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate system--A duplicate system exists, in part, in the Office
of the General Counsel, NRC, One White Flint North, 11555 Rockville
Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for NRC employment and current and former NRC employees
who have initiated EEO counseling and/or filed a formal complaint of
employment discrimination under Title VII of the Civil Rights Act, the
Age Discrimination in Employment Act of 1967, the Equal Pay Act,
Rehabilitation Act and the Genetic Information Nondiscrimination Act
(GINA) or Agency Policy for Prohibiting Discrimination Based on Sexual
Orientation and Procedures for Filing a Sexual Orientation
Discrimination Complaint. Individuals in the United States in education
programs or activities receiving Federal financial assistance from the
NRC who initiated an informal complaint and/or filed a formal complaint
of sex discrimination under Title IX of the Education Amendments Act.
Individuals in the United States in programs or activities receiving
Federal financial assistance from the NRC who initiated an informal
complaint and/or filed a formal complaint of discrimination under Title
VI of the Civil Rights Act, the Age Discrimination Act of 1975, Section
504 of the Rehabilitation Act of 1973, and Title IV of the Energy
Reorganization Act of 1974, as amended.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records may contain copies of written reports by
counselors; investigative files; administrative files, including
documentation of withdrawn and/or dismissed complaints; complainant's
name, title, and grade; types and theories of discrimination alleged;
description of action and conditions giving rise to complaints,
settlement agreements, and compliance documents; description of
corrective and/or remedial actions; description of disciplinary
actions, if any; request for hearings, procedural information, and
hearing transcripts; procedural information and forms regarding
Alternative Dispute Resolution (ADR); Equal Employment Opportunity
Commission (EEOC), Genetic Information Nondiscrimination Act (GINA) or
Policy for Prohibiting Discrimination Based on Sexual Orientation and
Procedures for Filing a Sexual Orientation Discrimination Complaint,
Merit System Protection Board (MSPB), Department of Education (ED), and
Department of Justice (DOJ) findings, analyses, decisions and orders;
final agency decisions and final actions; and notices of intent to file
in Federal district court, notices of cases filed in Federal district
court, and Federal court decisions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 2301, 2302; 29 U.S.C. 206(d), as amended; 29 U.S.C. 633a,
as amended; 29 U.S.C. 791; 42 U.S.C. 1981; 42 U.S.C. 2000e-16, as
amended; 42 U.S.C. 5891; Executive Order (E.O.) 11246 as amended; E.O.
11478 as amended; E.O. 12086, as amended by E.O. 12608; E.O. 12106;
E.O. 13166; 10 CFR parts 4 and 5; 29 CFR part 1614.
[[Page 16932]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To furnish information related to discrimination complaints to
the EEOC, Office of Personnel Management (OPM), MSPB, DOJ, Dept. of
Education, Health and Human Services, Office of Management and Budget,
and Congress, under applicable requirements; and
b. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and electronic media.
RETRIEVABILITY:
Records are accessed by name and docket number.
SAFEGUARDS:
Paper records are maintained in locked file cabinets. Automated
system is password protected. Access to and use of these records is
limited to those persons whose official duties require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director, Civil Rights and Diversity Directorate and
Associate Director, Small Business, Outreach and Compliance
Directorate, Office of Small Business and Civil Rights, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal a confidential source.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains, counselors, mediators,
investigators, NRC staff, Office of the Chief Human Capital Officer,
the EEOC, OPM, MSPB, DOJ and/or Dept. of Education officials,
affidavits or statements from complainants, testimony of witnesses, and
official documents relating to the complaints.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted
portions of this system of records from 5 U.S.C. 552(c)(3), (d),
(e)(4)(G), (H), and (I), and (f).
NRC-10
SYSTEM NAME:
Freedom of Information Act (FOIA) and Privacy Act (PA) Request
Records--NRC.
SYSTEM LOCATION:
Primary system--FOIA, Privacy, Info Collections Branch, Customer
Service Division, Office of Information Services, NRC, Two White Flint
North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems may exist, in part, at the
locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who have made a FOIA or PA request for NRC records.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains copies of the written requests from
individuals or organizations made under the FOIA or PA, the NRC
response letters, and related records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552 and 552a; 42 U.S.C. 2201, as amended; 10 CFR part 9.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. If an appeal or court suit is filed with respect to any records
denied;
b. For preparation of reports required by 5 U.S.C. 552 and 5 U.S.C.
552a;
c. To another Federal agency when consultation or referral is
required to process a request; and
d. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses. Some of the FOIA records are made publicly
available in the Public Documents Room accessible through the NRC Web
site, www.nrc.gov.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper, audio and video tapes, and
electronic media.
RETRIEVABILITY:
Records are accessed by unique assigned number for each request and
by requester's name.
SAFEGUARDS:
Records are maintained in locked file cabinets that are kept in
locked rooms. Electronic records are password protected. Access to and
use of these records is limited to those persons whose official duties
require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance
[[Page 16933]]
with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
FOIA/PA Specialist, FOIA, Privacy, Info Collections Branch,
Customer Service Division, Office of Information Services, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the FOIA/PA Officer,
Office of Information Services, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Requests are made by individuals. The response to the request is
based upon information contained in NRC records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-11
SYSTEM NAME:
General Personnel Records (Official Personnel Folder and Related
Records)--NRC.
SYSTEM LOCATION:
Primary system--For Headquarters and all Senior Executive Service
(SES) personnel, Office of the Chief Human Capital Officer, NRC, Three
White Flint North, 11601 Landsdown Street, North Bethesda, Maryland.
For Regional personnel, at Regional Offices I-IV listed in Addendum I,
Part 2. NRC has an interagency agreement with the U.S. Department of
the Interior (DOI), National Business Center (NBC), Denver, Colorado,
to maintain employee personnel and payroll information.
Duplicate system--Duplicate systems exist, in part, within the
organization where an employee actually works for administrative
purposes, at the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains personnel records that document an
individual's Federal career and includes notification of personnel
action (SF-50) and documents supporting the action taken; life
insurance, thrift savings plan, health benefits and related beneficiary
forms; letters of disciplinary action; notices of reductions-in-force;
and other records retained in accordance with the Office of Personnel
Management's Guide to Personnel Recordkeeping. These records include
employment information such as personal qualification statements,
resumes, and related documents including information about an
individual's birth date, social security number, veterans preference
status, tenure, minority group designator, physical handicaps, past and
present salaries, grades, position titles; employee locator information
identifying home and work address, phone numbers and emergency
contacts; and certain medical records related to initial appointment
and employment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C., part III; 5 U.S.C. 4103; 42 U.S.C. 290dd; 42 U.S.C.
2201(d); and Executive Order (E.O.) 9397, as amended by E.O. 13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In accordance with an interagency agreement the NRC may disclose
records to the DOI/NBC in order to affect the maintenance of electronic
personnel records on behalf of the NRC related to its employees.
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses; or, where determined to be
appropriate and necessary, the NRC may authorize DOI/NBC to make the
disclosure:
a. To the Office of Personnel Management (OPM) and/or Merit Systems
Protection Board (MSPB) for making a decision when an NRC employee or
former NRC employee questions the validity of a specific document in an
individual's record;
b. To a prospective employer of a Government employee. Upon
transfer of the employee to another Federal agency, the information is
transferred to such agency;
c. To store all personnel actions and related documentation, OPM
investigations, Office of the Inspector General investigations,
security investigations, determination of eligibility for Federal
benefits, employment verification, and to update monthly Enterprise
Human Resources Integration data repository;
d. To provide statistical reports to Congress, agencies, and the
public on characteristics of the Federal work force;
e. To provide information to the OPM and/or MSPB for review, audit,
or reporting purposes;
f. To provide members of the public with the names, position
titles, grades, salaries, appointments (temporary or permanent), and
duty stations of employees;
g. For medical records, to provide information to the Public Health
Service in connection with Health Maintenance Examinations and to other
Federal agencies responsible for Federal benefit programs administered
by the Department of Labor (Office of Workers' Compensation Programs)
and the OPM;
h. To disclose information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions; and
i. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on electronic
media. Effective November 2009, the Official Personnel Folders (OPFs)
are maintained electronically in OPM's Enterprise Human Resources
Interface.
RETRIEVABILITY:
Records are retrieved by name and/or social security number.
SAFEGUARDS:
The OPFs are stored electronically in a secure OPM central
repository, with role-based security for access to the records and
audit trail for all user activity. Paper documents are maintained in
lockable file cabinets. Automated systems are password protected.
Access to and use of these records is limited to those persons whose
official duties require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC
[[Page 16934]]
Comprehensive Records Disposition Schedule, NUREG-0910, the NARA
General Records Schedules, as well as in recently approved Requests for
Records Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
For Headquarters and all NRC SES employees--Associate Director for
Human Resources Operations and Policy, Office of the Chief Human
Capital Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
For Region I-IV non-SES employees--The appropriate Regional
Personnel Officer at the locations listed in Addendum I, Part 2.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records comes from the individual to
whom it applies; is derived from information supplied by that
individual; or is provided by agency officials, other Federal agencies,
universities, other academic institutions, or persons, including
references, private and Federal physicians, and medical institutions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(5) and (k)(6), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-12
SYSTEM NAME:
Child Care Subsidy Program Records--NRC.
SYSTEM LOCATION:
FEEA Child Care Service Inc., 3333 S. Wadsworth Boulevard, Suite
300, Lakewood, Colorado (or current contractor facility).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who voluntarily apply for child care subsidy.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records include application forms for child care subsidy
containing personal information about the employee (parent), their
spouse (if applicable), their child/children, and their child care
provider, including name, social security number, employer, grade, home
and work telephone numbers, home and work addresses, total family
income, name of child on whose behalf the parent is applying for
subsidy, child's date of birth; information on child care providers
used, including name, address, provider license number and State where
issued, child care cost, and provider tax identification number; and
copies of IRS Form 1040 or 1040A for verification purposes.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. 590(g); 5 CFR 792.201-206; Executive Order (E.O.) 9397,
as amended by E.O. 13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To the Office of Personnel Management to provide statistical
reports; and
b. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSITION OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and electronic media at the current
contractor site.
RETRIEVABILITY:
Information may be retrieved by employee name or social security
number.
SAFEGUARDS:
When not in use by an authorized person, paper records are stored
in lockable file cabinets and computer records are protected by the use
of passwords.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER AND ADDRESS:
Associate Director for Human Resources Operations and Policy,
Office of the Chief Human Capital Officer, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is obtained from NRC employees who apply for child care
subsidy and their child care provider.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-13 (Revoked.)
NRC-14
SYSTEM NAME:
Employee Assistance Program Records--NRC.
SYSTEM LOCATION:
Office of the Chief Human Capital Officer, NRC, Two White Flint
North,
[[Page 16935]]
11545 Rockville Pike, Rockville, Maryland, and current contractor
facility.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees or family members who have been counseled by or
referred to the Employee Assistance Program (EAP) for problems relating
to alcoholism, drug abuse, job stress, chronic illness, family or
relationship concerns, and emotional and other similar issues.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records of NRC employees or their families who
have participated in the EAP and the results of any counseling or
referrals which may have taken place. The records may contain
information as to the nature of each individual's problem, subsequent
treatment, and progress.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7901; 21 U.S.C. 1101-1181; 42 U.S.C. chapter 6A,
Subchapter III-A; 44 U.S.C. 3101; 44 U.S.C. 3301; 5 CFR 792.101-105.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. For statistical reporting purposes; and
b. Any disclosure of information pertaining to an individual will
be made in compliance with the Confidentiality of Alcohol and Drug
Abuse Patient Records regulations, 42 CFR part 2, as authorized by 42
U.S.C. 290dd-2, as amended.
c. For the routine uses specified in paragraph number 7 of the
Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on electronic
media.
RETRIEVABILITY:
Information accessed by the EAP identification number and name of
the individual.
SAFEGUARDS:
Files are maintained in a safe under the immediate control of the
Employee Assistance Program Manager and the current EAP contractor.
Case files are maintained in accordance with the confidentiality
requirements of P.L. 93-282, any NRC-specific confidentiality
regulations, and the Privacy Act of 1974.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Employee Assistance Program Manager, Office of the Chief Human
Capital Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information compiled by the Employee Assistance Program Manager,
and the Employee Assistance Program contractor during the course of
counseling with an NRC employee or members of the employee's family.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-15 (Revoked.)
NRC-16
SYSTEM NAME:
Facility Operator Licensees Records (10 CFR part 55)--NRC.
SYSTEM LOCATION:
For power reactors, at the appropriate Regional Office at the
address listed in Addendum I, Part 2; for non-power (test and research)
reactor facilities, at the Operator Licensing and Training Branch,
Division of Inspection and Regional Support, Office of Nuclear Reactor
Regulation, NRC, One White Flint North, 11555 Rockville Pike,
Rockville, Maryland. The Operator Licensing Tracking System (OLTS) is
located at NRC Headquarters and is accessible by the four Regional
Offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals licensed under 10 CFR part 55, new applicants whose
applications are being processed, and individuals whose licenses have
expired.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information pertaining to 10 CFR part 55
applicants for a license, licensed operators, and individuals who
previously held licenses. This includes applications for a license,
license and denial letters, and related correspondence; correspondence
relating to actions taken against a licensee; 10 CFR 50.74
notifications; certification of medical examination and related medical
information; fitness for duty information; examination results and
other docket information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2131-2141; 10 CFR part 55.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To determine if the individual meets the requirements of 10 CFR
part 55 to take an examination or to be issued an operator's license;
b. To provide researchers with information for reports and
statistical evaluations related to selection, training, and examination
of facility operators;
c. To provide examination, testing material, and results to
facility management; and
d. For any of the routine uses specified in paragraph numbers 1, 2,
4, 5, 6, and 7 of the Prefatory Statement of General Routine Uses.
[[Page 16936]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and logs, and on
electronic media.
RETRIEVABILITY:
Records are accessed by name and docket number.
SAFEGUARDS:
Maintained in locked file cabinets or an area that is locked.
Computer files are password protected. Access to and use of these
records is limited to those persons whose official duties require such
access based on roles and responsibilities.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Operator Licensing and Training Branch, Division of
Inspection and Regional Support, Office of Nuclear Reactor Regulation,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system comes from the individual applying for a
license, the 10 CFR part 50 licensee, a licensed physician, and NRC and
contractor staff.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-17
SYSTEM NAME:
Occupational Injury and Illness Records--NRC.
SYSTEM LOCATION:
Primary system--For Headquarters personnel: Part 1 (Workers'
Compensation Program)--Office of the Chief Human Capital Officer, NRC,
Three White Flint North, North Bethesda, Maryland. Part 2 (Occupational
Safety and Health Program)--Office of Administration, NRC, One White
Flint North, 11555 Rockville Pike, Rockville, Maryland.
For Regional personnel, at each of the Regional Offices listed in
Addendum I, Part 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees with a reported occupational
injury or illness.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information regarding the location and
description of the injury or illness, treatment, and disposition as
well as copies of Office of Workers' Compensation Program claim forms.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7902, as amended; 29 U.S.C. 657(c), as amended; Executive
Order (E.O.) 12196 as amended; 29 CFR parts 1904, 1960.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To prepare periodic statistical reports on employees' health and
injury status for transmission to and review by the Department of
Labor;
b. For transmittal to the Secretary of Labor or an authorized
representative under duly promulgated regulations;
c. For transmittal to the Office of Personnel Management, Merit
Systems Protection Board, and/or Equal Employment Opportunity
Commission as required to support individual claims; and
d. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and electronic media.
RETRIEVABILITY:
Records retrieved by employee name or assigned claim number.
SAFEGUARDS:
Paper records are locked file cabinets under the visual control of
the responsible staff. Electronic records are password protected.
Access to and use of these records is limited to those persons whose
official duties require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
For Headquarters--Benefits Officer, Human Resources Operations and
Policy, Office of the Chief Human Capital Officer, and Part 2--Safety
and Occupational Health Manager, Office of Administration, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001. For Region I-IV--The
appropriate Human Resources Team Leader at the locations listed in
Addendum I, Part 2.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
[[Page 16937]]
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC Health Center; NRC Headquarters and Regional Office reports;
and forms with original information largely supplied by the employees
or their representative, supervisors, witnesses, medical personnel,
etc.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-18
SYSTEM NAME:
Office of the Inspector General (OIG) Investigative Records--NRC
and Defense Nuclear Facilities Safety Board (DNFSB).
SYSTEM LOCATION:
Office of the Inspector General, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals and entities referred to in complaints or actual
investigative cases, reports, accompanying documents, and
correspondence prepared by, compiled by, or referred to the OIG.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system comprises five parts: (1) An automated Investigative
Database Program containing reports of investigations, inquiries, and
other reports closed since 1989; (2) paper files of all OIG and
predecessor Office of Inspector and Auditor (OIA) reports,
correspondence, cases, matters, memoranda, materials, legal papers,
evidence, exhibits, data, and work papers pertaining to all closed and
pending investigations, inquiries, and other reports; (3) paper index
card files of OIG and OIA cases closed from 1970 through 1989; (4) an
automated Allegations Tracking System that includes allegations
referred to the OIG between 1985 and 2005, whether or not the
allegation progressed to an investigation, inquiry, or other report,
and dates that the investigation, inquiry, or other report, was opened
and closed; and (5) an automated Investigative Management System that
includes allegations referred to the OIG from 1985 forward, whether or
not the allegation progressed to an investigation, inquiry or other
report, and dates that an investigation, inquiry or other report was
opened and closed and reports, correspondence, cases, matters,
memoranda, materials, legal papers, evidence, exhibits, data and work
papers pertaining to these cases.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, as amended, 5 U.S.C. app. 3; and the
Consolidated Appropriations Act, 2014
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, OIG may disclose information contained in this system
of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To any Federal, State, local, tribal, or foreign agency, or
other public authority responsible for enforcing, investigating, or
prosecuting violations of administrative, civil, or criminal law or
regulation if that information is relevant to any enforcement,
regulatory, investigative, or prosecutorial responsibility of the
receiving entity when records from this system of records, either by
themselves or in combination with any other information, indicate a
violation or potential violation of law, whether administrative, civil,
criminal, or regulatory in nature.
b. To public or private sources to the extent necessary to obtain
information from those sources relevant to an OIG investigation, audit,
inspection, or other inquiry.
c. To a court, adjudicative body before which NRC or DNFSB is
authorized to appear, Federal agency, individual or entity designated
by NRC or DNFSB or otherwise empowered to resolve disputes, counsel or
other representative, or witness or potential witness when it is
relevant and necessary to the litigation if any of the parties listed
below is involved in the litigation or has an interest in the
litigation:
1. NRC or DNFSB, or any component of NRC or DNFSB;
2. Any employee of NRC or DNFSB where the NRC or DNFSB or the
Department of Justice has agreed to represent the employee; or
3. The United States, where NRC or DNFSB determines that the
litigation is likely to affect the NRC or DNFSB or any of their
components.
d. To a private firm or other entity with which OIG or NRC or DNFSB
contemplates it will contract or has contracted for the purpose of
performing any functions or analyses that facilitate or are relevant to
an investigation, audit, inspection, inquiry, or other activity related
to this system of records, to include to contractors or entities who
have a need for such information or records to resolve or support
payment to the agency. The contractor, private firm, or entity needing
access to the records to perform the activity shall maintain Privacy
Act safeguards with respect to information. A contractor, private firm,
or entity operating a system of records under 5 U.S.C. 552a(m) shall
comply with the Privacy Act.
e. To another agency to the extent necessary for obtaining its
advice on any matter relevant to an OIG investigation, audit,
inspection, or other inquiry related to the responsibilities of the
OIG.
f. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906.
g. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
Disclosure of information to a consumer reporting agency is not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is maintained on index cards, in paper files, and on
electronic media.
RETRIEVABILITY:
Information is retrieved from the Investigative Database Program by
the name of an individual, by case number, or by subject matter.
Information in the paper files backing up the Investigative Database
Program and older cases closed by 1989 is retrieved by subject matter
and/or case number, not by individual identifier. Information is
retrieved from index card files for cases closed before 1989 by the
name or numerical identifier of the individual or entity under
investigation or by subject matter. Information in both the Allegations
Tracking System and the
[[Page 16938]]
Investigative Management System is retrieved by allegation number, case
number, or name.
SAFEGUARDS:
Access to the automated Investigative Database Program is password
protected. Index card files for older cases (1970-1989) are maintained
in secure office facilities. Both the Allegations Tracking System and
the Investigative Management System are accessible from terminals that
are double-password-protected. Paper files backing up the automated
systems and older case reports and work papers are maintained in
approved security containers and locked filing cabinets in a locked
room; associated indices, records, diskettes, tapes, etc., are stored
in locked metal filing cabinets, safes, storage rooms, or similar
secure facilities. All records in this system are available only to
authorized personnel who have a need to know and whose duties require
access to the information.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Inspector General for Investigations, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Information classified under
Executive Order 12958 will not be disclosed. Information received in
confidence will be maintained under the Inspector General Act, 5 U.S.C.
app. 3, and the Commission's Policy Statement on Confidentiality,
Management Directive 8.8, ``Management of Allegations.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The information is obtained from sources including, but not limited
to, the individual record subject; NRC officials and employees;
employees of Federal, State, local, and foreign agencies; and other
persons.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Under 5 U.S.C. 552a(j)(2), the Commission has exempted this system
of records from subsections (c)(3) and (4), (d)(1)-(4), (e)(1)-(3),
(5), and (8), and (g) of the Act. This exemption applies to information
in the system that relates to criminal law enforcement and meets the
criteria of the (j)(2) exemption. Under 5 U.S.C. 552a(k)(1), (k)(2),
(k)(5), and (k)(6), the Commission has exempted portions of this system
of records from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and
(I), and (f).
NRC-19
SYSTEM NAME:
Official Personnel Training Records--NRC.
SYSTEM LOCATION:
Primary system located at the NRC's current contractor facility on
behalf of the Office of the Chief Human Capital Officer, NRC, Three
White Flint North, 11601 Landsdown Street, North Bethesda, Maryland.
The Office of the Inspector General (OIG) employee files are
located with the OIG at NRC, One White Flint North, 11555 Rockville
Pike, Rockville, Maryland.
Duplicate system--Duplicate systems exist, in part, at the
Technical Training Center, Regional Offices, and within the
organization where the NRC employee works, at the locations listed in
Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who applied or were selected for NRC, other Government,
or non-Government training courses or programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to an individual's
educational background and training courses including training requests
and authorizations, evaluations, supporting documentation, and other
related personnel information, including but not limited to, an
individual' name, address, telephone number, position title,
organization, and grade.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3396; 5 U.S.C. 4103; Executive Order (E.O.) 9397, as
amended by E.O. 13478; E.O. 11348, as amended by E.O. 12107; 5 CFR
parts 410 and 412.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. Extracted from the records and made available to the Office of
Personnel Management; other Federal, State, and local government
agencies; educational institutions and training facilities for purposes
of enrollment and verification of employee attendance and performance;
and
b. Disclosed for the routine uses specified in paragraph numbers 5,
6, and 7 of the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on electronic
media.
RETRIEVABILITY:
Information is accessed by name, user identification number, course
number, or course session number.
SAFEGUARDS:
Electronic records are maintained in a password protected computer
system. Paper is maintained in lockable file cabinets and file rooms.
Access to and use of these records is limited to those persons whose
official duties require such access, with the level of access
controlled by roles and responsibilities.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for
[[Page 16939]]
Records Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director for Training and Development, Office of the
Chief Human Capital Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001. For OIG employee records: Director, Resource
Management and Operations Support, Office of the Inspector General,
Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is provided by the subject individual, the employee's
supervisor, and training groups, agencies, or educational institutions
and learning activities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-20
SYSTEM NAME:
Official Travel Records--NRC.
SYSTEM LOCATION:
Primary system--Division of the Controller, Office of the Chief
Financial Officer, NRC, Two White Flint North, 11545 Rockville Pike,
Rockville, Maryland. NRC has an interagency agreement with DEVA
Consulting Group, Rockville, Maryland, to review and approve vouchers
as of June 2013. The Office of International Programs, NRC, One White
Flint North, 11555 Rockville Pike, Rockville, Maryland, maintains the
passport and visa records.
Duplicate system--Duplicate systems may exist, in part, within the
organization where an employee actually works for administrative
purposes, at the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Prospective, current, and former NRC employees; consultants; and
invitational travelers.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain requests and authorizations for official
travel, travel vouchers, passports, visas, and related documentation;
charge card applications, terms and conditions for use of charge cards,
charge card training documentation, monthly reports regarding accounts,
credit data, and related documentation; all of which may include, but
are not limited to, an individual's name, address, social security
number, and telephone numbers.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. part III, subpart D, chapter 57; 31 U.S.C. 716; 41 U.S.C.
subtitle II, chapter 61; 41 CFR part 102-118; Executive Order (E.O.)
9397, as amended by E.O. 13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In accordance with the interagency agreement, NRC may disclose
records to DEVA Consulting Group to cross-service travel voucher
reimbursements on behalf of the NRC. Specifically, DEVA Consulting
Group will examine and pay travel vouchers and maintain the official
agency record.
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses; or, where determined to be
appropriate and necessary, the NRC may authorize DEVA Consulting Group
to make the disclosure:
a. To the U.S. Treasury for payment;
b. To the Department of State or an embassy for passports or visas;
c. To the General Services Administration and the Office of
Management and Budget for required periodic reporting;
d. To the charge card issuing bank;
e. To the Department of Interior, National Business Center, for
collecting severe travel card delinquencies by employee salary offset;
f. To a consumer reporting agency to obtain credit reports; and
g. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency, other
than to obtain credit reports, are not considered a routine use of
records. Disclosures may be made from this system to ``consumer
reporting agencies'' as defined in the Fair Credit Reporting Act (15
U.S.C. 1681a(f) (1970)) or the Federal Claims Collection Act of 1966,
as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders, on electronic
media, and on magnetic tape.
RETRIEVABILITY:
Records are accessed by name, social security number, authorization
number, and voucher payment schedule number.
SAFEGUARDS:
Maintained in key locked file cabinets and in conserver files in a
passcode locked room. Passports and visas are maintained in a locked
file cabinet. For electronic records, an identification number, a
password, and assigned access to specific programs are required in
order to retrieve information.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Travel Operations Branch, Division of the Controller, Office
of the Chief Financial Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001. For passport and visa
[[Page 16940]]
records: Chief, International Operations Branch, Office of
International Programs, U.S. Nuclear Regulatory Commission, Washington,
DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is provided by the individual, NRC staff, NRC
contractors, charge card issuing bank, the consumer reporting agency,
outside transportation agents, Department of State, and embassies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-21
SYSTEM NAME:
Payroll Accounting Records--NRC.
SYSTEM LOCATION:
Primary system--Division of the Controller, Office of the Chief
Financial Officer, NRC, Two White Flint North, 11545 Rockville Pike,
Rockville, Maryland. NRC has an interagency agreement with the
Department of the Interior's National Business Center (DOI/NBC),
Federal Personnel/Payroll System (FPPS), in Denver, Colorado, to
maintain electronic personnel information and perform payroll
processing activities for its employees as of November 2, 2003.
Duplicate system--Duplicate systems exist, in part, within the
organization where the employee actually works for administrative
purposes, at the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees, including special Government
employees (i.e. consultants).
CATEGORIES OF RECORDS IN THE SYSTEM:
Pay, leave, benefit enrollment and voluntary allowance deductions,
and labor activities, which includes, but is not limited to, an
individual's name and social security number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
26 CFR 31.6011(b)(-2), 31.6109-1; 5 U.S.C. 6334; 5 U.S.C. part III,
subpart D; 31 U.S.C. 716; 31 U.S.C., subtitle III, chapters 35 and 37;
Executive Order (E.O.) 9397, as amended by E.O. 13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In accordance with an interagency agreement the NRC may disclose
records to the DOI/NBC/FPPS in order to effect all financial
transactions on behalf of the NRC related to employee pay.
Specifically, the DOI/NBC's FPPS may affect employee pay or deposit
funds on behalf of NRC employees, and/or it may withhold, collect or
offset funds from employee salaries as required by law or as necessary
to correct overpayment or amounts due.
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses; or, where determined to be
appropriate and necessary, the NRC may authorize DOI/NBC to make the
disclosure:
a. For transmittal of data to U.S. Treasury to effect issuance of
paychecks to employees and consultants and distribution of pay
according to employee directions for savings bonds, allotments,
financial institutions, and other authorized purposes including the
withholding and reporting of Thrift Savings Plan deductions to the
Department of Agriculture's National Finance Center;
b. For reporting tax withholding to Internal Revenue Service and
appropriate State and local taxing authorities;
c. For FICA and Medicare deductions to the Social Security
Administration;
d. For dues deductions to labor unions;
e. For withholding for health insurance to the insurance carriers
by the Office of Personnel Management;
f. For charity contribution deductions to agents of charitable
institutions;
g. For annual W-2 statements to taxing authorities and the
individual;
h. For transmittal to the Office of Management and Budget for
financial reporting;
i. For withholding and reporting of retirement, tax levies,
bankruptcies, garnishments, court orders, re-employed annuitants, and
life insurance information to the Office of Personnel Management;
j. For transmittal of information to State agencies for
unemployment purposes;
k. For transmittal to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and
Human Services Federal Parent Locator System and Federal Tax Offset
System for use in locating individuals and identifying their income
sources to establish paternity, establish and modify orders of support,
and for enforcement action;
l. For transmittal to the Office of Child Support Enforcement for
release to the Social Security Administration for verifying social
security numbers in connection with the operation of the Federal Parent
Locator System by the Office of Child Support Enforcement;
m. For transmittal to the Office of Child Support Enforcement for
release to the Department of Treasury for the purpose of administering
the Earned Income Tax Credit Program (Section 32, Internal Revenue Code
of 1986) and verifying a claim with respect to employment in a tax
return;
n. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906;
o. Time and labor data are used by the NRC as a project management
tool in various management records and reports (i.e. work performed,
work load projections, scheduling, project assignments, budget), and
for identifying reimbursable and fee billable work performed by the
NRC; and
p. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency are not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is maintained on electronic media (stored in memory, on
disk, and magnetic tape), on microfiche, and in paper copy.
[[Page 16941]]
Electronic payroll, time, and labor records prior to November 2,
2003, are maintained in the Human Resources Management System (HRMS),
the PAY PERS Historical database reporting system, and on microfiche at
NRC. Electronic payroll records from November 2, 2003, forward are
maintained in the DOI/NBC's FPPS in Denver, Colorado. Time and labor
records are maintained in the HRMS at NRC.
RETRIEVABILITY:
Information is accessed by employee identification number, name and
social security number.
SAFEGUARDS:
Records are maintained in buildings where access is controlled by a
security guard force. File folders, microfiche, tapes, and disks,
including backup data, are maintained in secured locked rooms and file
cabinets after working hours. All records are in areas where access is
controlled by keycard and is limited to NRC and contractor personnel
who need the information to perform their official duties. Access to
computerized records requires use of proper passwords and user
identification codes.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Payroll and Payments Branch, Division of the Controller,
Office of the Chief Financial Officer, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from sources,
including but not limited to, the individual to whom it pertains, the
Office of the Chief Human Capital Officer and other NRC officials, and
other agencies and entities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-22
SYSTEM NAME:
Personnel Performance Appraisals--NRC.
SYSTEM LOCATION:
Primary system--Part A: For Headquarters personnel, Office of the
Chief Human Capital Officer, NRC, Three White Flint North, 11601
Landsdown Street, North Bethesda, Maryland. For Regional personnel, at
Regional Offices I-IV listed in Addendum I, Part 2.
Part B: Office of the Chief Human Capital Officer, NRC, Three White
Flint North, 11601 Landsdown Street, North Bethesda, Maryland.
NRC has an interagency agreement with the U.S. Department of the
Interior (DOI), National Business Center (NBC), in Denver, Colorado, to
maintain electronic personnel and payroll information for its employees
as of November 2, 2003.
The Office of the Inspector General (OIG) employee files located
with the OIG at NRC, 11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems may exist in part, within the
organization where the employee actually works, at the locations listed
in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees other than the Commissioners, the Inspector General,
and temporary personnel employed for less than 1 year.
Part A: Senior Level System employees, GG-1 through GG-15
employees, hourly wage employees, and administratively determined rate
employees.
Part B: Senior Executive Service and equivalent employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains performance appraisals, which includes
performance plans, summary ratings, and other related records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. chapter 43; 42 U.S.C. 2201(d), 5841; and 5 CFR part 293.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In accordance with an interagency agreement the NRC may disclose
records to DOI/NBC in order to affect the maintenance of electronic
personnel records on behalf of the NRC related to its employees.
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. For agency personnel functions;
b. To disclose information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions; and
c. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in folders and on electronic media.
Summary ratings from November 2, 2003, forward are stored in the DOI/
NBC Federal Personnel/Payroll System. Prior to November 2, 2003 they
are maintained at the NRC in the Human Resources Management System
(HRMS).
RETRIEVABILITY:
Records are accessed by name and/or social security number.
SAFEGUARDS:
Records are maintained in locking cabinets in a locked room and
related documents may be maintained in unlocked file cabinets or an
electromechanical file organizer. Automated systems are password
protected. Access to and use of these records is limited to those
persons whose official duties require such access.
[[Page 16942]]
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director for Human Resources Operations and Policy,
Office of the Chief Human Capital Officer, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001. For OIG employees: Director,
Resource Management and Operations Support, Office of the Inspector
General, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
For Regional personnel: Regional Personnel Officers at the appropriate
Regional Office I-IV listed in Addendum I, Part 2.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Part A: Subject employee and employee's supervisors.
Part B: Subject employee, employee's supervisors, and any documents
and sources used to develop critical elements and performance standards
for that Senior Executive Service position.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(1) and (k)(5), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-23
SYSTEM NAME:
Office of Investigations Indices, Files, and Associated Records--
NRC.
SYSTEM LOCATION:
Primary system--Office of Investigations, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Records exist within the NRC Regional Office
locations, listed in Addendum I, Part 2, during an active
investigation.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals and entities referred to in potential or actual
investigations and matters of concern to the Office of Investigations
and correspondence on matters directed or referred to the Office of
Investigations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Office of Investigations correspondence, cases, memoranda,
materials including, but not limited to, investigative reports,
confidential source information, correspondence to and from the Office
of Investigations, memoranda, fiscal data, legal papers, evidence,
exhibits, technical data, investigative data, work papers, and
management information data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2035(c); 42 U.S.C. 2201(c); and 42 U.S.C. 5841; 10 CFR
1.36.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the persons or entities
mentioned therein if the disclosure is compatible with the purpose for
which the record was collected under the following routine uses:
a. To a Federal, State, local, or foreign agency or to an
individual or organization if the disclosure is reasonably necessary to
elicit information or to obtain the cooperation of a witness or an
informant;
b. A record relating to an investigation or matter falling within
the purview of the Office of Investigations may be disclosed as a
routine use to the referring agency, group, organization, or
individual;
c. A record relating to an individual held in custody pending
arraignment, trial, or sentence, or after conviction, may be disclosed
as a routine use to a Federal, State, local, or foreign prison,
probation, parole, or pardon authority, to any agency or individual
concerned with the maintenance, transportation, or release of such an
individual;
d. A record in the system of records relating to an investigation
or matter may be disclosed as a routine use to a foreign country under
an international treaty or agreement;
e. To a Federal, State, local, or foreign law enforcement agency to
assist in the general crime prevention and detection efforts of the
recipient agency or to provide investigative leads to the agency; and
f. A record may be disclosed for any of the routine uses specified
in the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information maintained on paper, photographs, audio/video tapes,
and electronic media.
RETRIEVABILITY:
Information retrieved by document text and/or case number.
SAFEGUARDS:
Hard copy files maintained in approved security containers and
locking filing cabinets. All records are under visual control during
duty hours and are available only to authorized personnel who have a
need to know and whose duties require access to the information. The
electronic management information system is operated within the NRC's
secure LAN/WAN system. Access rights to the system only available to
authorized personnel.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
[[Page 16943]]
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Investigations, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORDS ACCESS PROCEDURES:
Same as ``Notification procedure.'' Information classified under
Executive Order 12958 will not be disclosed. Information received in
confidence will be maintained under the Commission's Policy Statement
on Confidentiality, Management Directive 8.8, ``Management of
Allegations,'' and the procedures covering confidentiality in Chapter 7
of the Office of Investigations Procedures Manual and will not be
disclosed to the extent that disclosure would reveal a confidential
source.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is obtained from sources including, but not limited to,
NRC officials, employees, and licensees; Federal, State, local, and
foreign agencies; and other persons.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(6), the Commission
has exempted portions of this system of records from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-24
SYSTEM NAME:
Property and Supply Records--NRC.
SYSTEM LOCATION:
Property and Labor Services Branch, Directorate for Space Planning
and Consolidation, Office of Administration, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems may exist, in part, with
designated property custodians at locations listed in Addendum I, Parts
1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees and contractors who have custody of Government
property.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of NRC sensitive and non-sensitive equipment which
includes, but is not limited to, acquisition and depreciated costs,
date of acquisition, item description, manufacturer, model number,
serial number, stock number, tag number, property custodians, name of
individual to whom property is assigned, user id, office affiliation,
and office location. Also included are furniture and supply records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 40 U.S.C. subtitle I, chapter 5.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To maintain an inventory and accountability of Government
property;
b. To provide information for clearances of employees who separate
from the NRC;
c. To report excess agency property to GSA; and
d. For any of the routine uses specified in paragraph numbers 1, 3,
5, 6, and 7 of the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in automated system. Data entry paper records in file
folders.
RETRIEVABILITY:
Records accessed by NRC tag number, name, user id, organization,
office location and stock number.
SAFEGUARDS:
Access to and use of these records is limited to those persons
whose official duties require such access based on roles and
responsibilities. Electronic records are password protected.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Property and Labor Services Branch, Directorate for Space
Planning and Consolidation, Office of Administration, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system is provided by property custodians,
contract specialists, and purchase card holders and/or other
individuals buying equipment or supplies on behalf of the NRC.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-25
SYSTEM NAME:
Oral History Program--NRC.
SYSTEM LOCATION:
Office of the Secretary, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who volunteer to be interviewed for the purpose of
providing information for a history of the nuclear regulatory program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records consist of recorded interviews and transcribed scripts of
the interviews.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2161(b) and 44 U.S.C. 3301.
[[Page 16944]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. For incorporation in publications on the history of the nuclear
regulatory program;
b. To provide information to historians and other researchers; and
c. For the routine uses specified in paragraph number 7 of the
Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on electronic media.
RETRIEVABILITY:
Information is accessed by the name of the interviewee.
SAFEGUARDS:
Maintained on an access restricted drive. Access to and use of
these records is limited to those authorized by the Historian or a
designee.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
NRC Historian, Office of the Secretary, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from interviews
granted on a voluntary basis to the Historian.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-26
SYSTEM NAME:
Transit Subsidy Benefits Program Records--NRC.
SYSTEM LOCATION:
Administrative Services Center, Office of Administration, NRC, One
White Flint North, 11555 Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who apply for subsidized mass transit costs.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records consist of an individual's application to participate
in the program which includes, but is not limited to, the applicant's
name, home address, office telephone number, and information regarding
the employee's commuting schedule and mass transit system(s) used.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7905; 26 U.S.C. 132; 31 U.S.C. 3511; 41 CFR 102-74.210; 41
CFR subtitle F; 41 CFR 102-71.20; Executive Order (E.O.) 9397, as
amended by E.O. 13478; E.O. 13150.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To provide statistical reports to the city, county, State, and
Federal government agencies;
b. To provide the basis for program approval and issue monthly
subsides; and
c. For the routine uses specified in paragraph numbers 1, 4, 5, 6,
and 7 in the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on electronic
media.
RETRIEVABILITY:
Accessed by name, smart trip card and scanned NRC badge.
SAFEGUARDS:
Paper records are maintained in locked file cabinets under visual
control of the Administrative Services Center. Computer files are
maintained on a hard drive and accessible by user login. Access to and
use of these records is limited to those persons whose official duties
require access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Administrative Services Center, Division of Administrative
Services, Office of Administration, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
[[Page 16945]]
RECORD SOURCE CATEGORIES:
NRC employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-27
SYSTEM NAME:
Radiation Exposure Information and Reporting System (REIRS)
Records--NRC.
SYSTEM LOCATION:
Primary system--Oak Ridge Associated Universities (ORAU), Oak
Ridge, Tennessee (or current contractor facility).
Duplicate system--Duplicate systems exist, in part, regarding
employee exposure records, with the NRC's Radiation Safety Officers at
Regional office locations listed in Addendum 1, Part 2, in the Office
of Nuclear Reactor Regulations (NRR), the Office of Nuclear Material
Safety and Safeguards (NMSS), and the Office of Federal and State
Materials and Environmental Management Programs (FSME) at NRC
Headquarters, Rockville, Maryland. The Office of Administration (ADM),
NRC, One White Flint North, 11555 Rockville Pike, Rockville, Maryland,
maintains the employee dosimeter tracking system.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals monitored for radiation exposure while employed by or
visiting or temporarily assigned to certain NRC-licensed facilities;
individuals who are exposed to radiation or radioactive materials in
incidents required to be reported under 10 CFR 20.2201-20.2204 and
20.2206 by all NRC licensees; individuals who may have been exposed to
radiation or radioactive materials offsite from a facility, plant
installation, or other place of use of licensed materials, or in
unrestricted areas, as a result of an incident involving byproduct,
source, or special nuclear material.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to an individual's name,
sex, social security number, birth date, place and period date of
exposure; name and license number of individual's employer; name and
number of licensee reporting the information; radiation doses or
estimates of exposure received during this period, type of radiation,
part(s) or organ(s) exposed, and radionuclide(s) involved.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7902; 29 U.S.C. 668; 42 U.S.C. 2051, 2073, 2093, 2095,
2111, 2133, 2134, and 2201(o); 10 CFR parts 20 and 34; Executive Order
(E.O.) 9397, as amended by E.O. 13478; E.O. 12196, as amended; E.O.
12610.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To provide data to other Federal and State agencies involved in
monitoring and/or evaluating radiation exposure received by individuals
as enumerated in the paragraph ``Categories of individuals covered by
the system;''
b. To return data provided by licensee upon request; and
c. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and electronic media. The
electronic records maintained in Oak Ridge, TN, are in a centralized
database management system that is password protected. Backup tapes of
the database are generated and maintained at a secure, off site
location for disaster recovery purposes. During the processing and data
entry, paper records are temporarily stored in designated business
offices that are locked when not in use and are accessible only to
authorized personnel. Upon completion of data entry and processing, the
paper records are stored in an offsite security storage facility
accessible only to authorized personnel.
RETRIEVABILITY:
Records are accessed by individual name, social security number,
date of birth, and/or by licensee name or number.
SAFEGUARDS:
Information maintained at ORAU is accessible by the Office of
Nuclear Regulatory Research (RES) and individuals that have been
authorized access by NRC, including all NRC Radiation Safety Officers
and ORAU employees that are directly involved in the REIRS project.
Reports received and reviewed by the NRC's RES, NRR, NMSS, FSME, and
Regional offices are in lockable file cabinets and bookcases in secured
buildings. A log is maintained of both telephone and written requests
for information.
The data maintained in the REIRS database are protected from
unauthorized access by several means. The database server resides in a
protected environment with physical security barriers under key-card
access control. Accounts authorizing access to the server and databases
are maintained by the ORAU REIRS system administrator. In addition,
ORAU maintains a computer security ``firewall'' that further restricts
access to the ORAU computer network. Authorization for access must be
approved by NRC, ORAU project management, and ORAU computer security.
Transmittal of data via the Internet is protected by data encryption.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
REIRS Project Manager, Radiation Protection Branch, Division of
Systems Analysis, Office of Nuclear Regulatory Research, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
[[Page 16946]]
RECORD SOURCE CATEGORIES:
Information in this system of records comes from licensees; the
subject individual; the individual's employer; the person in charge of
the facility where the individual has been assigned; NRC Form 5,
``Occupational Exposure Record for a Monitoring Period,'' or
equivalent, contractor reports, and Radiation Safety Officers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-28
SYSTEM NAME:
Merit Selection Records--NRC.
SYSTEM LOCATION:
Primary system--Electronic records: NRC has an interagency
agreement with the U.S. Department of the Interior (DOI), National
Business Center (NBC), in Denver, Colorado, to host the NRC's job
application system. Paper records: Headquarters personnel*, Office of
Human Resources, NRC, Three White Flint North, 11601 Landsdown Street,
North Bethesda, Maryland. Regional personnel, at each of the Regional
Offices listed in Addendum I, Part 2. *The Office of the Inspector
General (OIG) maintains the paper files for OIG personnel.
Duplicate system--Duplicate systems exist, in part, within the
organization with the position vacancy, at the locations listed in
Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include those who have submitted
resumes to the NRC, registered in the NRC application system, or
applied for Federal employment with the NRC.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains application information of persons applying to
NRC for Federal employment or merit promotion within the NRC, including
application for Federal employment (resumes or similar documents);
vacancy announcements; job descriptions; examination results;
supervisory evaluation or performance appraisal forms; reference forms;
and related correspondence. These records include, but are not limited
to, applicant information relating to education, training, employment
history, earnings, past performance, awards and commendations,
citizenship, veteran's preference, birth date, social security number,
and home address and telephone numbers.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3301, 5101, 7201; 42 U.S.C. chapter 21, subchapter VI; 42
U.S.C. 2201(d); Executive Order (E.O.) 9397, as amended by E.O. 13478;
E.O. 11478, as amended; E.O. 12106, as amended.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To prepare reports for a variety of internal and external
sources including the Office of Personnel Management, Merit Systems
Protection Board; EEOC and EEO Investigators; Union representatives and
EEO Committee representatives; and
b. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in electronic and paper form.
RETRIEVABILITY:
Records are retrieved by vacancy announcement number, applicant
name, or social security number.
SAFEGUARDS:
Maintained in a password protected automated system and in lockable
file cabinets. Access to and use of these records is limited to those
persons whose official duties require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director for Human Resources Operations and Policy,
Office of Chief Human Capital Officer, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001. For Regional personnel: Regional
Personnel Officer at the appropriate Regional Office I-IV listed in
Addendum I, Part 2. For applicants to the Honor Law Graduate Program--
Honor Law Graduate Program Coordinator, Office of the General Counsel,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001. For OIG
personnel: Personnel Officer, Office of the Inspector General, U.S.
Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal a confidential source.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The source of this information is the subject individual, or is
derived from information supplied by that individual; individual's
current and previous supervisors within and outside NRC; pre-employment
evaluation data furnished by references and educational institutions
whose names were supplied by applicant; and information from other
Federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted
portions of this system of records from 5 U.S.C. 552a(c)(3), (d),
(e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-29 (Revoked.)
NRC-30 (Revoked.)
NRC-31 (Revoked.)
NRC-32
SYSTEM NAME:
Office of the Chief Financial Officer Financial Transactions and
Debt Collection Management Records--NRC.
[[Page 16947]]
SYSTEM LOCATION:
Office of the Chief Financial Officer, NRC, Two White Flint North,
11545 Rockville Pike, Rockville, Maryland. NRC has an interagency
agreement with the Department of the Interior (DOI), National Business
Center (NBC), in Denver, Colorado, as the service provider for the NRC
core financial system since May 2002.
Other NRC systems of records contain information that may duplicate
some of the records in this system. These other systems include, but
are not limited to:
NRC-5, Contracts Records--NRC;
NRC-10, Freedom of Information Act (FOIA) and Privacy Act (PA)
Request Records--NRC;
NRC-18, Office of the Inspector General (OIG) Investigative
Records--NRC;
NRC-19, Official Personnel Training Records--NRC;
NRC-20, Official Travel Records--NRC;
NRC-21, Payroll Accounting Records--NRC;
NRC-24, Property and Supply Records--NRC; and
NRC-41, Tort Claims and Personal Property Claims Records--NRC.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered are those to whom the NRC owes/owed money,
those who receive/received a payment from NRC, and those who owe/owed
money to the United States. Individuals receiving payments include, but
are not limited to, current and former employees, contractors,
consultants, vendors, and others who travel or perform certain services
for NRC. Individuals owing money include, but are not limited to, those
who have received goods or services from NRC for which there is a
charge or fee (NRC licensees, applicants for NRC licenses, Freedom of
Information Act requesters, etc.) and those who have been overpaid and
owe NRC a refund (current and former employees, contractors,
consultants, vendors, etc.).
CATEGORIES OF RECORDS IN THE SYSTEM:
Information in the system includes, but is not limited to, names,
addresses, telephone numbers, Social Security Numbers (SSN), Employee
Identification Number (EIN), Taxpayer Identification Numbers (TIN),
Individual Taxpayer Identification Numbers (ITIN), Data Universal
Numbering System (DUNS) number, fee categories, application and license
numbers, contract numbers, vendor numbers, amounts owed, background and
supporting documentation, correspondence concerning claims and debts,
credit reports, and billing and payment histories. The overall agency
accounting system contains data and information integrating accounting
functions such as general ledger, funds control, travel, accounts
receivable, accounts payable, property, and appropriation of funds.
Although this system of records contains information on corporations
and other business entities, only those records that contain
information about individuals that is retrieved by the individual's
name or other personal identifier are subject to the Privacy Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552a; 5 U.S.C. 5514; 15 U.S.C. 1681; 26 U.S.C. 6103; 31
U.S.C. chapter 37; 31 U.S.C. 6501-6508; 42 U.S.C. 2201; 42 U.S.C. 5841;
31 CFR 900-904; 10 CFR parts 15, 16, 170, 171; Executive Order (E.O.)
9397, as amended by E.O. 13478; and E.O. 12731.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In accordance with an interagency agreement, the NRC may disclose
records to the Deva & Associates as the service provider for the NRC
core financial system. In addition to the disclosures permitted under
subsection (b) of the Privacy Act, the NRC may disclose information
contained in this system of records without the consent of the subject
individual if the disclosure is compatible with the purpose for which
the record was collected under the following routine uses or, where
determined to be appropriate and necessary, the NRC may authorize Deva
& Associates to make the disclosure:
a. To debt collection contractors (31 U.S.C. 3718) or to other
Federal agencies such as the Department of the Treasury (Treasury) and
DOI for the purpose of collecting and reporting on delinquent debts as
authorized by the Debt Collection Act of 1982 or the Debt Collection
Improvement Act (DCIA) of 1996;
b. To Treasury; the Defense Manpower Data Center, Department of
Defense; the United States Postal Service; government corporations; or
any other Federal, State, or local agency to conduct an authorized
computer matching program in compliance with the Privacy Act of 1974,
as amended, to identify and locate individuals, including Federal
employees, who are delinquent in their repayment of certain debts owed
to the U.S. Government, including those incurred under certain programs
or services administered by the NRC, in order to collect debts under
common law or under the provisions of the Debt Collection Act of 1982
or the Debt Collection Improvement Act of 1996 which include by
voluntary repayment, administrative or salary offset, and referral to
debt collection contractors;
c. To the Department of Justice, United States Attorney, Treasury,
Deva & Associates, or other Federal agencies for further collection
action on any delinquent account when circumstances warrant;
d. To credit reporting agencies/credit bureaus for the purpose of
either adding to a credit history file or obtaining a credit history
file or comparable credit information for use in the administration of
debt collection. As authorized by the DCIA, NRC may report current (not
delinquent) as well as delinquent consumer and commercial debt to these
entities in order to aid in the collection of debts, typically by
providing an incentive to the person to repay the debt timely;
e. To any Federal agency where the debtor is employed or receiving
some form of remuneration for the purpose of enabling that agency to
collect a debt owed the Federal Government on NRC's behalf by
counseling the debtor for voluntary repayment or by initiating
administrative or salary offset procedures, or other authorized debt
collection methods under the provisions of the Debt Collection Act of
1982 or the DCIA of 1996. Under the DCIA, NRC may garnish non-Federal
wages of certain delinquent debtors so long as required due process
procedures are followed. In these instances, NRC's notice to the
employer will disclose only the information that may be necessary for
the employer to comply with the withholding order;
f. To the Internal Revenue Service (IRS) by computer matching to
obtain the mailing address of a taxpayer for the purpose of locating
such taxpayer to collect or to compromise a Federal claim by NRC
against the taxpayer under 26 U.S.C. 6103(m)(2) and under 31 U.S.C.
3711, 3717, and 3718 or common law. Re-disclosure of a mailing address
obtained from the IRS may be made only for debt collection purposes,
including to a debt collection agent to facilitate the collection or
compromise of a Federal claim under the Debt Collection Act of 1982 or
the DCIA of 1996, except that re-disclosure of a mailing address to a
reporting agency is for the limited purpose of obtaining a credit
report on the particular taxpayer. Any mailing address information
obtained from the IRS will not be used or shared for any other NRC
purpose or
[[Page 16948]]
disclosed by NRC to another Federal, State, or local agency which seeks
to locate the same taxpayer for its own debt collection purposes;
g. To refer legally enforceable debts to the IRS or to Treasury's
Debt Management Services to be offset against the debtor's tax refunds
under the Federal Tax Refund Offset Program;
h. To prepare W-2, 1099, or other forms or electronic submittals,
to forward to the IRS and applicable State and local governments for
tax reporting purposes. Under the provisions of the DCIA, NRC is
permitted to provide Treasury with Form 1099-C information on
discharged debts so that Treasury may file the form on NRC's behalf
with the IRS. W-2 and 1099 Forms contain information on items to be
considered as income to an individual, including certain travel related
payments to employees, payments made to persons not treated as
employees (e.g., fees to consultants and experts), and amounts written-
off as legally or administratively uncollectible, in whole or in part;
i. To banks enrolled in the Treasury Credit Card Network to collect
a payment or debt when the individual has given his or her credit card
number for this purpose;
j. To another Federal agency that has asked the NRC to effect an
administrative offset under common law or under 31 U.S.C. 3716 to help
collect a debt owed the United States. Disclosure under this routine
use is limited to name, address, SSN, EIN, TIN, ITIN, and other
information necessary to identify the individual; information about the
money payable to or held for the individual; and other information
concerning the administrative offset;
k. To Treasury or other Federal agencies with whom NRC has entered
into an agreement establishing the terms and conditions for debt
collection cross servicing operations on behalf of the NRC to satisfy,
in whole or in part, debts owed to the U.S. Government. Cross servicing
includes the possible use of all debt collection tools such as
administrative offset, tax refund offset, referral to debt collection
contractors, salary offset, administrative wage garnishment, and
referral to the Department of Justice. The DCIA requires agencies to
transfer to Treasury or Treasury-designated Debt Collection Centers for
cross servicing certain nontax debt over 180 days delinquent. Treasury
has the authority to act in the Federal Government's best interest to
service, collect, compromise, suspend, or terminate collection action
under existing laws under which the debts arise;
l. Information on past due, legally enforceable nontax debts more
than 180 days delinquent will be referred to Treasury for the purpose
of locating the debtor and/or effecting administrative offset against
monies payable by the Government to the debtor, or held by the
Government for the debtor under the DCIA's mandatory, Government-wide
Treasury Offset Program (TOP). Under TOP, Treasury maintains a database
of all qualified delinquent nontax debts, and works with agencies to
match by computer their payments against the delinquent debtor database
in order to divert payments to pay the delinquent debt. Treasury has
the authority to waive the computer matching requirement for NRC and
other agencies upon written certification that administrative due
process notice requirements have been complied with;
m. For debt collection purposes, NRC may publish or otherwise
publicly disseminate information regarding the identity of delinquent
nontax debtors and the existence of the nontax debts under the
provisions of the DCIA of 1996;
n. To the Department of Labor (DOL) and the Department of Health
and Human Services (HHS) to conduct an authorized computer matching
program in compliance with the Privacy Act of 1974, as amended, to
match NRC's debtor records with records of DOL and HHS to obtain names,
name controls, names of employers, addresses, dates of birth, and TINs.
The DCIA requires all Federal agencies to obtain taxpayer
identification numbers from each individual or entity doing business
with the agency, including applicants and recipients of licenses,
grants, or benefit payments; contractors; and entities and individuals
owing fines, fees, or penalties to the agency. NRC will use TINs in
collecting and reporting any delinquent amounts resulting from the
activity and in making payments;
o. If NRC decides or is required to sell a delinquent nontax debt
under 31 U.S.C. 3711(I), information in this system of records may be
disclosed to purchasers, potential purchasers, and contractors engaged
to assist in the sale or to obtain information necessary for potential
purchasers to formulate bids and information necessary for purchasers
to pursue collection remedies;
p. If NRC has current and delinquent collateralized nontax debts
under 31 U.S.C. 3711(i)(4)(A), certain information in this system of
records on its portfolio of loans, notes and guarantees, and other
collateralized debts will be reported to Congress based on standards
developed by the Office of Management and Budget, in consultation with
Treasury;
q. To Treasury in order to request a payment to individuals owed
money by the NRC;
r. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906; and
s. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures Pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency are not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information in this system is stored on paper, microfiche, and
electronic media.
RETRIEVABILITY:
Automated information can be retrieved by name, SSN, TIN, DUNS
number, license or application number, contract or purchase order
number, invoice number, voucher number, and/or vendor code. Paper
records are retrieved by invoice number.
SAFEGUARDS:
Records in the primary system are maintained in a building where
access is controlled by a security guard force. Records are kept in
lockable file rooms or at user's workstations in an area where access
is controlled by keycard and is limited to NRC and contractor personnel
who need the records to perform their official duties. The records are
under visual control during duty hours. Access to automated data
requires use of proper password and user identification codes by NRC or
contractor personnel.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition
[[Page 16949]]
Schedule, NUREG-0910, the NARA General Records Schedules, as well as in
recently approved Requests for Records Disposition Authorities. NRC
records disposition schedules are accessible through the NRC's Web site
at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not
have an approved disposition schedule will be retained until
disposition authority is obtained from NARA in accordance with
Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER:
Controller, Division of the Controller, Office of the Chief
Financial Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORDS ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Record source categories include, but are not limited to,
individuals covered by the system, their attorneys, or other
representatives; NRC; collection agencies or contractors; employing
agencies of debtors; and Federal, State and local agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-33
SYSTEM NAME:
Special Inquiry Records--NRC.
SYSTEM LOCATION:
Primary system--Special Inquiry Group, NRC, One White Flint North,
11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals possessing information regarding or having knowledge of
matters of potential or actual concern to the Commission in connection
with the investigation of an accident or incident at a nuclear power
plant or other nuclear facility, or an incident involving nuclear
materials or an allegation regarding the public health and safety
related to the NRC's mission responsibilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system consists of an alphabetical index file bearing
individual names. The index provides access to associated records which
are arranged by subject matter, title, or identifying number(s) and/or
letter(s). The system incorporates the records of all Commission
correspondence, memoranda, audit reports and data, interviews,
questionnaires, legal papers, exhibits, investigative reports and data,
and other material relating to or developed as a result of the inquiry,
study, or investigation of an accident or incident.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2051, 2052, 2201(c), (i) and (o).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To provide information relating to an item which has been
referred to the Commission or Special Inquiry Group for investigation
by an agency, group, organization, or individual and may be disclosed
as a routine use to notify the referring agency, group, organization,
or individual of the status of the matter or of any decision or
determination that has been made;
b. To disclose a record as a routine use to a foreign country under
an international treaty or convention entered into and ratified by the
United States;
c. To provide records relating to the integrity and efficiency of
the Commission's operations and management and may be disseminated
outside the Commission as part of the Commission's responsibility to
inform the Congress and the public about Commission operations; and
d. For any of the routine uses specified in paragraph numbers 1, 2,
4, 5, 6, and 7 of the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and electronic
media. Documents are maintained in secured vault facilities.
RETRIEVABILITY:
Accessed by name (author or recipient), corporate source, title of
document, subject matter, or other identifying document or control
number.
SAFEGUARDS:
These records are located in locking filing cabinets or safes in a
secured facility and are available only to authorized personnel whose
duties require access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Records Manager, Special Inquiry Group, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Information classified under
Executive Order 12958 will not be disclosed. Information received in
confidence will not be disclosed to the extent that disclosure would
reveal a confidential source.
[[Page 16950]]
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The information in this system of records is obtained from sources
including, but not limited to, NRC officials and employees; Federal,
State, local, and foreign agencies; NRC licensees; nuclear reactor
vendors and architectural engineering firms; other organizations or
persons knowledgeable about the incident or activity under
investigation; and relevant NRC records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Commission
has exempted portions of this system of records from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-34 (Revoked.)
NRC-35
SYSTEM NAME:
Drug Testing Program Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Facilities and Security, Office of
Administration, NRC, Two White Flint North, 11545 Rockville Pike,
Rockville, Maryland.
Duplicate system--Duplicate systems exist in part at the NRC
Regional office locations listed in Addendum I, Part 2 (for a temporary
period of time); and at the current contractor testing laboratories,
collection/evaluation facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees, applicants, consultants, licensees, and contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information regarding the drug testing
program; requests for and results of initial, confirmatory and follow-
up testing, if appropriate; additional information supplied by NRC
employees, employment applicants, consultants, licensees, or
contractors in challenge to positive test results; and written
statements or medical evaluations of attending physicians and/or
information regarding prescription or nonprescription drugs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C 7301; 5 U.S.C. 7361-7363; 42 U.S.C. 2165; 42 U.S.C. 290dd;
Executive Order (E.O.) 12564; 9397, as amended by E.O. 13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To identify substance abusers within the agency;
b. To initiate counseling and/or rehabilitation programs;
c. To take personnel actions;
d. To take personnel security actions;
e. For statistical reporting purposes. Statistical reporting will
not include personally identifiable information; and
f. For the routine uses specified in paragraphs number 6 and 7 of
the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and electronic media. Specimens are
maintained in appropriate environments.
RETRIEVABILITY:
Records are indexed and accessed by name, social security number,
testing position number, specimen number, drug testing laboratory
accession number, or a combination thereof.
SAFEGUARDS:
Records in use are protected to ensure that access is limited to
those persons whose official duties require such access. Unattended
records are maintained in NRC-controlled space in locked offices,
locked desk drawers, or locked file cabinets. Stand-alone and network
processing systems are password protected and removable media is stored
in locked offices, locked desk drawers, or locked file cabinets when
unattended. Network processing systems have roles and responsibilities
protection and system security plans. Records at laboratory,
collection, and evaluation facilities are stored with appropriate
security measures to control and limit access to those persons whose
official duties require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC employees, employment applicants, consultants, licensees, and
contractors who have been identified for drug testing who have been
tested; physicians making statements regarding medical evaluations and/
or authorized prescriptions for drugs; NRC contractors for processing
including, but not limited to, specimen collection, laboratories for
analysis, and medical evaluations; and NRC staff administering the drug
testing program to ensure the achievement of a drug-free workplace.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted
portions of this system of records from 5 U.S.C. 552a(c)(3), (d),
(e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-36
SYSTEM NAME:
Employee Locator Records--NRC.
SYSTEM LOCATION:
Primary system--Part 1: For Headquarters personnel: Office of Chief
Human Capital Officer, NRC, Three White Flint North, 11601 Landsdown
[[Page 16951]]
Street, North Bethesda, Maryland. For Regional personnel: Regional
Offices I-IV at the locations listed in Addendum 1, Part 2.
Part 2: Operations Division, Office of Information Services, NRC,
Two White Flint North, 11545 Rockville Pike, Rockville, Maryland.
Part 3: Division of Administrative Services, Office of
Administration, NRC, One White Flint North, 11555 Rockville Pike,
Rockville, Maryland.
Duplicate system--Duplicate systems exist, in part, for Incident
Response Operations within the Office of Nuclear Security and Incident
Response, NRC, Two White Flint North, 11545 Rockville Pike, Rockville,
Maryland, and at the NRC's Regional Offices, at the locations listed in
Addendum I, Part 2.
Duplicate system--Duplicate systems may exist, in part, within the
organization where an individual actually works, at the locations
listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees and contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records include, but are not limited to, an individual's
name, home address, office organization and location (building, room
number, mail stop), telephone number (home, business, cell and pager),
person to be notified in case of emergency (name, address, telephone
number), and other related records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101, 3301; Executive Order (E.O.) 9397, as amended by
E.O. 13478; and E.O. 12656.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To contact the subject individual's designated emergency contact
in the case of an emergency;
b. To contact the subject individual regarding matters of official
business;
c. To maintain the agency telephone directory (accessible from
www.nrc.gov);
d. For internal agency mail services; and
e. The routine uses specified in paragraph numbers 6 and 7 of the
Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic media.
RETRIEVABILITY:
Information is accessed by name.
SAFEGUARDS:
Electronic records are password protected. Access to and use of
these records is limited to those persons whose official duties require
such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Part 1: For Headquarters personnel: Associate Director for Human
Resources Operations and Policy, Office of the Chief Human Capital
Officer, U.S. Nuclear Regulatory Commission (NRC), Washington, DC
20555-0001; and for Regional personnel: Regional Personnel Officer at
the Regional Offices listed in Addendum I, Part 2; Part 2: IT
Specialist, Infrastructure Operations Branch, Operations Division,
Office of Information Services, NRC, Washington, DC 20555-0001; Part 3:
Mail Services Team Leader, Administrative Services Center, Division of
Administrative Services, Office of Administration, NRC, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained; Employee Express; NRC
Form 15, ``Employee Locator Notification'' and other related records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-37
SYSTEM NAME:
Information Security Files and Associated Records--NRC.
SYSTEM LOCATION:
Division of Security Operations, Office of Nuclear Security and
Incident Response, NRC, One White Flint North, 11555 Rockville Pike,
Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals include present and former NRC employees, contractors,
consultants, licensees, and other cleared persons.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records include information regarding:
a. Personnel who are authorized access to specified levels,
categories and types of information, the approving authority, and
related documents; and
b. Names of individuals who classify and/or declassify documents
(e.g., for the protection of Classified National Security Information
and Restricted Data) as well as information identifying the document.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2161-2169 and 2201(i); Executive Order 13526; 10 CFR part
95.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To prepare statistical reports for the Information Security
Oversight Office; and
b. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
[[Page 16952]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper in file folders and on electronic
media.
RETRIEVABILITY:
Accessed by name and/or assigned number.
SAFEGUARDS:
Information maintained in locked buildings, containers, or security
areas under guard and/or alarm protection, as appropriate. Records are
processed only on systems approved for processing classified
information or accessible through password protected systems for
unclassified information. The classified systems are stand-alone
systems located within secure facilities or with removable hard drives
that are either stored in locked security containers or in alarmed
vaults cleared for open storage of TOP SECRET information.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Security Operations, Office of Nuclear
Security and Incident Response, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Some information is classified
under Executive Order 13526, and will not be disclosed. Other
information has been received in confidence and will not be disclosed
to the extent that disclosure would reveal a confidential source.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC employees, contractors, consultants, and licensees, as well as
information furnished by other Government agencies or their
contractors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(1) and (k)(5), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4), (G), (H), and (I), and (f).
NRC-38
SYSTEM NAME:
Mailing Lists--NRC.
SYSTEM LOCATION:
Primary system--Publications Branch, Division of Administrative
Services, Office of Administration, NRC, 11555 Rockville Pike,
Rockville, Maryland.
Duplicate system--Duplicate systems exist in whole or in part at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals, including NRC staff, with an interest in receiving
information from the NRC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Mailing lists include an individual's name and address; and title,
occupation, and institutional affiliation, when applicable.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101, 3301.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. For distribution of documents to persons and organizations
listed on the mailing list; and
b. For the routine use specified in paragraph numbers 6 and 7 of
the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic media.
RETRIEVABILITY:
Records are accessed by company name, individual name, or file code
identification number.
SAFEGUARDS:
Access to and use of these records is limited to those persons
whose official duties require such access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Printing Services Specialist, Publications Branch, Division of
Administrative Services, Office of Administration, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC staff, NRC licensees, and individuals expressing an interest in
NRC activities and publications.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[[Page 16953]]
NRC-39
SYSTEM NAME:
Personnel Security Files and Associated Records--NRC.
SYSTEM LOCATION:
Division of Facilities and Security, Office of Administration, NRC,
Two White Flint North, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons including NRC employees, employment applicants,
consultants, contractors, and licensees; other Government agency
personnel, other persons who have been considered for an access
authorization, special nuclear material access authorization,
unescorted access to NRC buildings or nuclear power plants, NRC
building access, access to Federal automated information systems or
data, or participants in the criminal history program; aliens who visit
NRC's facilities; and actual or suspected violators of laws
administered by NRC.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information about individuals, which
includes, but is not limited to, their name(s), address, date and place
of birth, social security number, identifying information, citizenship,
residence history, employment history, military history, financial
history, foreign travel, foreign contacts, education, spouse/cohabitant
and relatives, personal references, organizational membership, medical,
fingerprints, criminal record, and security clearance history. These
records also contain copies of personnel security investigative reports
from other Federal agencies, summaries of investigative reports,
results of Federal agency indices and database checks, records
necessary for participation in the criminal history program, reports of
personnel security interviews, clearance actions information (e.g.,
grants and terminations), access approval/disapproval actions related
to NRC building access or unescorted access to nuclear plants, or
access to Federal automated information systems or data, violations of
laws, reports of security infraction, and other related personnel
security processing documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2011 et seq.; 42 U.S.C. 2165, 2201(i), 2201a, and 2284;
42 U.S.C. 5801 et seq.; Executive Order (E.O.) 9397, as amended by E.O.
13478; E.O. 10450, as amended; E.O. 10865, as amended; E.O. 13467; E.O.
13526; 10 CFR parts 10, 11, 14, 25, 50, 73, 95; OMB Circular No. A-130,
Revised; 5 CFR parts 731, 732, and authorities cited therein.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used by the Division of
Facilities and Security and on a need-to-know basis by appropriate NRC
officials, Hearing Examiners, Personnel Security Review Panel members,
Office of Personnel Management, Central Intelligence Agency, and other
Federal agencies:
a. To determine clearance or access authorization eligibility;
b. To determine eligibility for access to NRC buildings or access
to Federal automated information systems or data;
c. To certify clearance or access authorization;
d. To maintain the NRC personnel security program;
e. To provide licensees information needed for unescorted access or
access to safeguard information determinations; and
f. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records maintained on paper, tapes, and electronic media.
RETRIEVABILITY:
Indexed and accessed by name, social security number, docket
number, or a combination thereof.
SAFEGUARDS:
Records in use are protected to ensure that access is limited to
those persons whose official duties require such access. Unattended
records are maintained in NRC-controlled space in locked offices,
locked desk drawers, or locked file cabinets. Mass storage of records
is protected when unattended by a combination lock and alarm system.
Unattended classified records are protected in appropriate security
containers in accordance with Management Directive 12.1.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.'' Some information is classified
under Executive Order 12958 and will not be disclosed. Other
information has been received in confidence and will not be disclosed
to the extent the disclosure would reveal a confidential source.
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC applicants, employees, contractors, consultants, licensees,
visitors and others, as well as information furnished by other
Government agencies or their contractors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Commission
has exempted portions of this system of records from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-40
SYSTEM NAME:
Facility Security Access Control Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Facilities and Security, Office of
Administration, NRC, Two White Flint North, 11545 Rockville Pike,
Rockville, Maryland.
Duplicate system--Duplicate systems exist in part at NRC Regional
Offices and the NRC Technical Training Center at the locations listed
in Addendum I, Part 2.
[[Page 16954]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees, consultants, contractors, other
Government agency personnel, and approved visitors.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes information regarding: (1) NRC personal
identification badges issued for continued access to NRC-controlled
space; and (2) records regarding visitors to NRC. The records include,
but are not limited to, an individual's name, social security number,
electronic image, badge number, citizenship, employer, purpose of
visit, person visited, date and time of visit, and other information
contained on Government issued credentials.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2165-2169 and 2201; Executive Order (E.O.) 9397, as
amended by E.O. 13478; E.O. 13462, as amended by E.O. 13516.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To control access to NRC classified information and to NRC
spaces by human or electronic means;
b. Information (identification badge) may also be used for tracking
applications within the NRC for other than security access purposes;
c. The electronic image used for the NRC employee personal
identification badge may be used for other than security purposes only
with the written consent of the subject individual; and
d. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and electronic media.
RETRIEVABILITY:
Information is indexed and accessed by individual's name, social
security number, identification badge number, employer's name, date of
visit, or sponsor's name.
SAFEGUARDS:
All records are maintained in NRC-controlled space that is secured
after normal duty hours or a security area under guard presence in a
locked security container/vault. There is an approved security plan
which identifies the physical protective measures and access controls
(i.e., passwords and software design limiting access based on each
individual's role and responsibilities relative to the system) specific
to each system.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Sources of information include NRC employees, contractors,
consultants, employees of other Government agencies, and visitors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-41
SYSTEM NAME:
Tort Claims and Personal Property Claims Records--NRC.
SYSTEM LOCATION:
Primary system--Office of the General Counsel, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems exist, in whole or in part, in
the Office of the Chief Financial Officer, NRC, Two White Flint North,
11545 Rockville Pike, Rockville, Maryland, and at the locations listed
in Addendum I, Parts 1 and 2. Other NRC systems of records, including
but not limited to, NRC-18, ``Office of the Inspector General (OIG)
Investigative Records--NRC and Defense Nuclear Facilities Safety Board
(DNFSB), '' and NRC-32, ``Office of the Chief Financial Officer
Financial Transactions and Debt Collection Management Records--NRC,''
may contain some of the information in this system of records.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have filed claims with NRC under the Federal Tort
Claims Act or the Military Personnel and Civilian Employees' Claims Act
and individuals who have matters pending before the NRC that may result
in a claim being filed.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains information relating to loss or damage to
property and/or personal injury or death in which the U.S. Government
may be liable. This information includes, but is not limited to, the
individual's name, home address and phone number, work address and
phone number, driver's license number, claim forms and supporting
documentation, police reports, witness statements, medical records,
insurance information, investigative reports, repair/replacement
receipts and estimates, litigation documents, court decisions, and
other information necessary for the evaluation and settlement of claims
and pre-claims.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Tort Claims Act, 28 U.S.C. 2671 et seq.; Military Personnel
and Civilian Employees' Claims Act, 31 U.S.C. 3721; 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, NRC may disclose
[[Page 16955]]
information contained in a record in this system of records without the
consent of the subject individual if the disclosure is compatible with
the purpose for which the record was collected under the following
routine uses:
a. To third parties, including claimants' attorneys, insurance
companies, witnesses, potential witnesses, local police authorities
where an accident occurs, and others who may have knowledge of the
matter to the extent necessary to obtain information that will be used
to evaluate, settle, refer, pay, and/or adjudicate claims;
b. To the Department of Justice (DOJ) when the matter comes within
their jurisdiction, such as to coordinate litigation or when NRC's
authority is limited and DOJ advice or approval is required before NRC
can award, adjust, compromise, or settle certain claims;
c. To the appropriate Federal agency or agencies when a claim has
been incorrectly filed with NRC or when more than one agency is
involved and NRC makes agreements with the other agencies as to which
one will investigate the claim;
d. The Department of the Treasury to request payment of an award,
compromise, or settlement of a claim;
e. Information contained in litigation records is public to the
extent that the documents have been filed in a court or public
administrative proceeding, unless the court or other adjudicative body
has ordered otherwise. This public information, including information
concerning the nature, status, and disposition of the proceeding, may
be disclosed to any person, unless it is determined that release of
specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy;
f. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906; and
g. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
Disclosure of information to a consumer reporting agency is not
considered a routine use of records. Disclosures may be made from this
system of records to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal
Claims Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3)
(1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information in this system of records is stored on paper and
computer media.
RETRIEVABILITY:
Information is indexed and accessed by the claimant's name and/or
claim number.
SAFEGUARDS:
The paper records and log books are stored in locked file cabinets
or locked file rooms and access is restricted to those agency personnel
whose official duties and responsibilities require access. Automated
records are protected by password.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER:
Assistant General Counsel for Administration, Office of the General
Counsel, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is obtained from a number of sources, including but not
limited to, claimants, NRC employees involved in the incident,
witnesses or others having knowledge of the matter, police reports,
medical reports, investigative reports, insurance companies, and
attorneys.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-42
SYSTEM NAME:
Strategic Workforce Planning Records--NRC.
SYSTEM LOCATION:
Primary system--Technical Training Center, NRC, 5746 Marlin Road,
Suite 200, Chattanooga, Tennessee.
Duplicate system--Duplicate systems may exist, in part, at the
locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED:
Current, prospective, and former NRC employees, experts, and
consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Specific information maintained on individuals includes individual
skills assessments that identify the knowledge and skills possessed by
the individual and the levels of skill possessed, and may include a
skills profile containing, but not limited to, their name; service
computation date; series and grade; work and skills experience; special
qualifications; licenses and certificates held; and availability for
geographic relocation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3396; 5 U.S.C. 4103; 42 U.S.C. 2201; 44 U.S.C. 3506;
Executive Order (E.O.) 9397, as amended by E.O. 13478; E.O. 11348, as
amended by E.O. 12107.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of the records will be to assess the knowledge and
skills needed to perform the functions assigned to individuals and
their organizations.
Information in the system may be used by the NRC to assess the
skills of the staff to develop an organizational training plan/program;
to prepare individual training plans; to develop recruitment plans; and
to assign personnel. Other offices may maintain similar kinds of
records relative to their specific duties, functions, and
responsibilities.
In addition to the disclosures permitted under subsection (b) of
the
[[Page 16956]]
Privacy Act, which includes disclosure to other NRC employees who have
a need for the information in the performance of their duties, NRC may
disclose information contained in this system of records without the
consent of the subject individual if the disclosure is compatible with
the purpose for which the information was collected under the following
routine uses:
a. To employees and contractors of other Federal, State, local, and
foreign agencies or to private entities in connection with joint
projects, working groups, or other cooperative efforts in which the NRC
is participating;
b. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906; and
c. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSITION OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic media.
RETRIEVABILITY:
Information may be retrieved by, but not limited to, the
individual's name; office; skill level; various skills; or work
experience.
SAFEGUARDS:
Records are maintained in areas where access is controlled by
keycard and is limited to NRC and contractor personnel. Access to
computerized records requires use of password and user identification
codes. Level of access is determined by roles and responsibilities.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER AND ADDRESS:
Chief, Program Management, Human Capital Analysis Branch, Office of
the Chief Human Capital Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is obtained from a number of sources, including but not
limited to, the individual to whom it pertains, system of records NRC-
11, supervisors and other NRC officials, contractors, and other
agencies or entities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-43
SYSTEM NAME:
Employee Health Center Records--NRC.
SYSTEM LOCATION:
Primary system--Employee Health Center, NRC, One White Flint North,
11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems exist, in part, at health care
facilities operating under a contract or agreement with NRC for health-
related services in the vicinity of each of NRC's Regional offices
listed in Addendum I, Part 2. NRC's Regional offices may also maintain
copies of occupational health records for their employees.
This system may contain some of the information maintained in other
systems of records, including NRC-11, ``General Personnel Records
(Official Personnel Folder and Related Records)--NRC,'' NRC-17,
``Occupational Injury and Illness Records--NRC,'' and NRC-44,
``Employee Fitness Center Records--NRC.''
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees, consultants, contractors, other
Government personnel, and anyone on NRC premises who requires emergency
or first-aid treatment.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system is comprised of records developed as a result of
voluntary employee use of health services provided by the Health
Center, and of emergency health services rendered by Health Center
staff to individuals for injuries and illnesses suffered while on NRC
premises. Specific information maintained on individuals may include,
but is not limited to, their name, date of birth, and social security
number; medical history and other biographical data; test reports and
medical diagnoses based on employee health maintenance physical
examinations or health screening programs (tests for single medical
conditions or diseases); history of complaint, diagnosis, and treatment
of injuries and illness rendered by the Health Center staff;
immunization records; records of administration by Health Center staff
of medications prescribed by personal physicians; medical consultation
records; statistical records; daily log of patients; and medical
documentation such as personal physician correspondence, test results
submitted to the Health Center staff by the employee; and occupational
health records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7901; Executive Order 9397, as amended by E.O. 13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To refer information required by applicable law to be disclosed
to a Federal, State, or local public health service agency concerning
individuals who have contracted certain communicable diseases or
conditions in an effort to prevent further outbreak of the disease or
condition;
b. To disclose information to the appropriate Federal, State, or
local agency responsible for investigation of an accident, disease,
medical condition, or injury as required by pertinent legal authority;
c. To disclose information to the Office of Workers' Compensation
Programs in connection with a claim for benefits filed by an employee;
[[Page 16957]]
d. To Health Center staff and medical personnel under a contract or
agreement with NRC who need the information in order to schedule,
conduct, evaluate, or follow up on physical examinations, tests,
emergency treatments, or other medical and health care services;
e. To refer information to private physicians designated by the
individual when requested in writing;
f. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906; and
g. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in file folders, on electronic media, and on
file cards, logs, x-rays, and other medical reports and forms.
RETRIEVABILITY:
Records are retrieved by the individual's name, date of birth, and
social security number, or any combination of those identifiers.
SAFEGUARDS:
Records in the primary system are maintained in a building where
access is controlled by a security guard force and entry to each floor
is controlled by keycard. Records in the system are maintained in
lockable file cabinets with access limited to agency or contractor
personnel whose duties require access. The records are under visual
control during duty hours. Access to automated data requires use of
proper password and user identification codes by authorized personnel.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESSES:
Technical Assistance Project Manager, Office of the Chief Human
Capital Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001; comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9; and provide their full name, any former
name(s), date of birth, and Social Security number.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure''
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from a number of
sources including, but not limited to, the individual to whom it
pertains; laboratory reports and test results; NRC Health Center
physicians, nurses, and other medical technicians or personnel who have
examined, tested, or treated the individual; the individual's coworkers
or supervisors; other systems of records; the individual's personal
physician(s); NRC Fitness Center staff; other Federal agencies; and
other Federal employee health units.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-44
SYSTEM NAME:
Employee Fitness Center Records--NRC.
SYSTEM LOCATION:
Primary system--Fitness Center, NRC, Two White Flint North, 11545
Rockville Pike, Rockville, Maryland.
Duplicate system--Regional offices, listed in Addendum I, Part 2,
only maintain lists of their employees who receive subsidy from NRC for
off-site fitness center memberships.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who apply for membership at the Fitness Center,
including current and former members.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes applications to participate in NRC's Fitness
Center, information on an individual's degree of physical fitness and
their fitness activities and goals; and various forms, memoranda, and
correspondence related to Fitness Facilities membership and financial/
payment matters. Specific information contained in the application for
membership includes the employee applicant's name, gender, age, badge
id, height, weight, and medical information, including a history of
certain medical conditions; the name of the individual's personal
physician and any prescription or over-the-counter drugs taken on a
regular basis; and the name and address of a person to be notified in
case of emergency.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7901; Executive Order (E.O.) 9397, as amended by E.O.
13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To the individual listed as an emergency contact, in the event
of an emergency;
b. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 or 2906; and
c. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures Pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency are not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and electronic media.
[[Page 16958]]
RETRIEVABILITY:
Information is indexed and accessed by an individual's name and/or
NRC Badge ID number.
SAFEGUARDS:
Records are maintained in a building where access is controlled by
a security guard force. Access to the Fitness Center is controlled by
keycard and bar code verification. Records in paper form are stored
alphabetically by individuals' names in lockable file cabinets
maintained in the NRC where access to the records is limited to agency
and Fitness Center personnel whose duties require access. The records
are under visual control during duty hours. Automated records are
protected by screen saver. Access to automated data requires use of
proper password and user identification codes. Only authorized
personnel have access to areas in which information is stored.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Employee Assistance Program Manager, Office of the Chief Human
Capital Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records is principally obtained from
the subject individual. Other sources of information include, but are
not limited to, the NRC Fitness Center Director, staff physicians
retained by the NRC, and the individual's personal physicians.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-45
SYSTEM NAME:
Electronic Credentials for Personal Identity Verification-NRC.
SYSTEM LOCATION:
Primary system--Office of Information Services, NRC, White Flint
North Complex, 11555 Rockville Pike, Rockville, Maryland, and current
contractor facility.
Duplicate system-Duplicate systems may exist, in whole or in part,
at the locations listed in Addendum I, Part 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered are persons who have applied for the issuance
of electronic credentials for signature, encryption, and/or
authentication purposes; have had their credentials renewed, replaced,
suspended, revoked, or denied; have used their credentials to
electronically make contact with, retrieve information from, or submit
information to an automated information system; or have corresponded
with NRC or its contractor concerning digital services.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains information needed to establish and verify the
identity of users, to maintain the system, and to establish
accountability and audit controls. System records may include: (a)
Applications for the issuance, amendment, renewal, replacement, or
revocation of electronic credentials, including evidence provided by
applicants or proof of identity and authority, and sources used to
verify an applicant's identity and authority; (b) credentials issued;
(c) credentials denied, suspended, or revoked, including reasons for
denial, suspension, or revocation; (d) a list of currently valid
credentials; (e) a list of currently invalid credentials; (f) a record
of validation transactions attempted with electronic credentials; and
(g) a record of validation transactions completed with electronic
credentials.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 42 U.S.C. 2165 and 2201(i); 44 U.S.C. 3501, 3504;
Electronic Government Act of 2002, 44 U.S.C. chapter 36; Homeland
Security Presidential Directive 12 (HSPD-12), Policy for a Common
Identification Standard for Federal Employees and Contractors, August
27, 2004; Executive Order (E.O.) 9397, as amended by E.O. 13478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To agency electronic credential program contractors to compile
and maintain documentation on applicants for verifying applicants'
identity and authority to access information system applications; to
establish and maintain documentation on information sources for
verifying applicants' identities; to ensure proper management, data
accuracy, and evaluation of the system;
b. To Federal authorities to determine the validity of subscriber
digital certificates and other identity attributes;
c. To the National Archives and Records Administration (NARA) for
records management purposes;
d. To a public data repository (only name, email address,
organization, and public key) to facilitate secure communications using
digital certificates; and
e. Any of the routine uses specified in the Prefatory Statement of
General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure of system records to consumer reporting systems is not
permitted.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored electronically or on paper.
RETRIEVABILITY:
Records are retrievable by an individual's name, email address,
certificate status, certificate number or credential number,
certificate issuance date, or approval role.
SAFEGUARDS:
Technical, administrative, and personnel security measures are
[[Page 16959]]
implemented to ensure confidentiality, integrity, and availability of
the system data stored, processed, and transmitted. Hard copy documents
are maintained in locking file cabinets. Electronic records are, at a
minimum, password protected. Access to and use of these records is
limited to those individuals whose official duties require access.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration (NARA) approved
disposition schedules which can be found in the NRC Comprehensive
Records Disposition Schedule, NUREG-0910, the NARA General Records
Schedules, as well as in recently approved Requests for Records
Disposition Authorities. NRC records disposition schedules are
accessible through the NRC's Web site at http://www.nrc.gov/reading-rm/records-mgmt.html. Records that do not have an approved disposition
schedule will be retained until disposition authority is obtained from
NARA in accordance with Implementing Schedules under 36 CFR 1226.14.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Operations Division, Office of Information Services, U.S.
Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act and Privacy Act Officer, Office of Information
Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURE:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The sources for information are the individuals who apply for
digital certificates, the NRC and contractors using multiple sources to
verify identities, and internal system transactions designed to gather
and maintain data needed to manage and evaluate the digital certificate
program.
EXEMPTIONS CLAIMS FOR THE SYSTEM:
None.
Addendum I--List of U.S. Nuclear Regulatory Commission Locations
Part 1--NRC Headquarters Offices
1. One White Flint North, 11555 Rockville Pike, Rockville,
Maryland.
2. Two White Flint North, 11545 Rockville Pike, Rockville,
Maryland.
3. Three White Flint North, 11601 Landsdown Street, North
Bethesda, Maryland.
4. Church Street Building, 21 Church Street, Rockville,
Maryland.
Part 2--NRC Regional Offices
1. NRC Region I, 2100 Renaissance Boulevard, Suite 100, King of
Prussia, Pennsylvania.
2. NRC Region II, Marquis One Tower, 245 Peachtree Center Avenue
NE., Suite 1200, Atlanta, Georgia.
3. NRC Region III, 2443 Warrenville Road, Suite 210, Lisle,
Illinois.
4. NRC Region IV, 1600 East Lamar Boulevard, Arlington, Texas.
5. NRC Technical Training Center, Osborne Office Center, 5746
Marlin Road, Suite 200, Chattanooga, Tennessee.
[FR Doc. 2015-07186 Filed 3-27-15; 8:45 am]
BILLING CODE 7590-01-P