[Federal Register Volume 83, Number 74 (Tuesday, April 17, 2018)]
[Notices]
[Pages 16885-16892]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-07942]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
Office of Tribal Self-Governance; Planning Cooperative Agreement
Announcement Type: New--Limited Competition
Funding Announcement Number: HHS-2018-IHS-TSGP-0001
Catalog of Federal Domestic Assistance Number: 93.444
Key Dates
Application Deadline Date: June 17, 2018
Review Date: June 25-29, 2018
Earliest Anticipated Start Date: July 15, 2018
Tribal Resolutions Due Date: June 17, 2018
I. Funding Opportunity Description
Statutory Authority
The Indian Health Service (IHS) Office of Tribal Self-Governance
(OTSG), is accepting applications for Planning Cooperative Agreements
for the Tribal Self-Governance Program (TSGP). This program is
authorized under: Title V of the Indian Self-Determination and
Education Assistance Act (ISDEAA), 25 U.S.C. 5383(e). This program is
described in the Catalog of Federal Domestic Assistance (CFDA) under
93.444.
Background
The TSGP is more than an IHS program; it is an expression of the
Government-to-Government relationship between the United States (U.S.)
and Indian Tribes. Through the TSGP, Tribes negotiate with the IHS to
assume Programs, Services, Functions, and Activities (PSFAs), or
portions thereof, which gives Tribes the authority to manage and tailor
health care programs in a manner that best fits the needs of their
communities.
Participation in the TSGP affords Tribes the most flexibility to
tailor health care PSFAs and is one of three ways that Tribes can
choose to obtain health care from the Federal Government for their
citizens. Specifically, Tribes can choose to: (1) Receive health care
services directly from the IHS, (2) contract with the IHS to administer
individual programs and services the IHS would otherwise provide
(referred to as Title I Self-Determination Contracting, and (3) compact
with the IHS to assume control over health care programs the IHS would
otherwise provide (referred to as Title V Self-Governance Compacting or
the TSGP). These options are not exclusive and Tribes may choose to
combine options based on their individual needs and circumstances.
The TSGP is a tribally driven initiative, and strong Federal-Tribal
partnerships are essential to the program's success. The IHS
established the OTSG to implement the self-governance authorities under
the ISDEAA. The primary OTSG functions are to: (1) Serve as the primary
liaison and advocate for Tribes participating in the TSGP, (2) develop,
direct, and implement TSGP policies and procedures, (3) provide
information and technical assistance to Self-Governance Tribes, and (4)
advise the IHS Director on compliance with TSGP policies, regulations,
and guidelines. Each IHS Area has an Agency Lead Negotiator (ALN),
designated by the IHS Director to act on his or her behalf, who has
authority to negotiate Self-Governance Compacts and Funding Agreements.
Prospective Tribes interested in participating in the TSGP should
contact their respective ALN to begin the Self-Governance planning
process. Also, Tribes currently participating in the TSGP, who are
interested in expanding existing or adding new PSFAs should also
contact their respective ALN to discuss the best methods for expanding
or adding new PSFAs.
Purpose
The purpose of this Planning Cooperative Agreement is to provide
resources to Tribes interested in entering the TSGP and to existing
Self-Governance Tribes interested in assuming new or expanded PSFAs.
Title V of the ISDEAA requires a Tribe or Tribal organization to
complete a planning phase to the satisfaction of the Tribe. The
planning phase must include legal and budgetary research and internal
Tribal government planning and organizational preparation relating to
the administration of health care programs. See 25 U.S.C. 5383(d).
The planning phase is critical to negotiations and helps Tribes
make informed decisions about which PSFAs to assume and what
organizational changes or modifications are necessary to successfully
support those PSFAs. A thorough planning phase improves timeliness and
efficient negotiations and ensures that the Tribe is fully prepared to
assume the transfer of IHS PSFAs to the Tribal health program.
A Planning Cooperative Agreement is not a prerequisite to enter the
TSGP and a Tribe may use other resources to meet the planning
requirement. Tribes that receive Planning Cooperative Agreements are
not obligated to participate in the TSGP and may choose to delay or
decline participation based on the outcome of their planning
activities. This also applies to existing Self-Governance Tribes
exploring the option to expand their current PSFAs or assume additional
PSFAs.
Limited Competition Justification
There is limited competition under this announcement because the
authorizing legislation restricts eligibility to Tribes that meet
specific criteria identified in Section III. Eligibility Criteria, 1.
Eligibility, A. See 25 U.S.C. 5383(e); 42 CFR 137.10 and Sec. Sec.
137.24-26.
[[Page 16886]]
II. Award Information
Type of Award
Cooperative Agreement.
Estimated Funds Available
The total amount of funding identified for the current fiscal year
(FY) 2018 is approximately $600,000. Individual award amounts are
anticipated to be $120,000. The amount of funding available for awards
issued under this announcement are subject to the availability of
appropriations and budgetary priorities of the Agency. The IHS is under
no obligation to make awards that are selected for funding under this
announcement.
Anticipated Number of Awards
Approximately five awards will be issued under this program
announcement.
Period of Performance
The period of performance is for one year and will run
consecutively from July 15, 2018, to July 14, 2019.
Cooperative Agreement
Cooperative agreements awarded by the Department of Health and
Human Services (HHS) are administered under the same policies as a
grant. However, the IHS is required to have substantial programmatic
involvement in the project during the entire award segment. Below is a
detailed description of the level of involvement required for both IHS
and the grantee. The IHS will be responsible for activities listed
under section A and the grantee will be responsible for activities
listed under section B as stated:
Substantial Involvement Description for Cooperative Agreement
A. IHS Programmatic Involvement
(1) Provide descriptions of PSFAs and associated funding at all
organizational levels (service unit, area, and headquarters), including
funding formulas and methodologies related to determining Tribal
shares.
(2) Meet with Planning Cooperative Agreement recipients to provide
program information and discuss methods currently used to manage and
deliver health care.
(3) Identify and provide statutes, regulations, and policies that
provide authority for administering IHS programs.
(4) Provide technical assistance on the IHS budget, Tribal shares,
and other topics as needed.
B. Grantee Cooperative Agreement Award Activities
(1) Research and analyze the complex IHS budget to gain a thorough
understanding of funding distribution at all organizational levels and
to determine which PSFAs the Tribe may elect to assume or expand.
(2) Establish a process by which Tribes may approach the IHS to
identify PSFAs and associated funding that may be incorporated into
their current programs.
(3) Determine the Tribe's share of each Program, Service, Function
and Activity and evaluate the current level of healthcare services
being provided to make an informed decision on new or expanded program
assumption(s).
III. Eligibility Information
1. Eligibility
To be eligible for the New Limited Competition Planning Cooperative
Agreement under this announcement, an applicant must:
(A) Be an ``Indian Tribe'' as defined in 25 U.S.C. 5304(e); a
``Tribal Organization'' as defined in 25 U.S.C. 5304(l); or an ``Inter-
Tribal Consortium: As defined at 42 CFR 137.10. However, Alaska Native
Villages or Alaska Native Village Corporations are not eligible if they
are located within the area served by an Alaska Native regional health
entity. See Consolidated Appropriations Act, 2014, Public Law 113-76.
By statute, the Native Village of Eyak, Eastern Aleutian Tribes, and
the Council for Athabascan Tribal Governments have also been deemed
Alaska Native regional health entities and therefore are eligible to
apply. Those Alaska Tribes not represented by a Self-Governance Tribal
consortium Funding Agreement within their area may still be considered
to participate in the TSGP.
(B) Submit Tribal resolution(s) from the appropriate governing body
of each Indian Tribe to be served by the ISDEAA Compact authorizing the
submission of the Planning Cooperative Agreement. Tribal consortia
applying for a Planning Cooperative Agreement shall submit Tribal
Council resolutions from each Tribe in the consortium. Tribal
resolutions can be attached to the electronic online application.
(C) Demonstrate for three fiscal years, financial stability and
financial management capability. The Indian Tribe must provide evidence
that, for the three fiscal years prior to requesting participation in
the TSGP, the Indian Tribe has had no uncorrected significant and
material audit exceptions in the required annual audit of the Indian
Tribe's Self-Determination Contracts or Self-Governance Funding
Agreements with any Federal Agency. See 25 U.S.C. 5383; 42 CFR 137.15-
23.
For Tribes or Tribal organizations (T/TO) that expended $750,000 or
more ($500,000 for fiscal years ending after December 31, 2003) in
Federal awards, the OTSG shall retrieve the audits directly from the
Federal Audit Clearinghouse.
For T/TO that expended less than $750,000 ($500,000 for fiscal
years ending after December 31, 2003) in Federal awards, the T/TO must
provide evidence of the program review correspondence from IHS or
Bureau of Indian Affairs officials. See 42 CFR 137.21-23.
Meeting the eligibility criteria for a Planning Cooperative
Agreement does not mean that a Tribe/Tribal Organization is eligible
for participation in the IHS TSGP under Title V of the ISDEAA. See 25
U.S.C. 5383; 42 CFR 137.15-23. For additional information on the
eligibility for the IHS TSGP, please visit the ``Eligibility and
Funding'' page on the OTSG website located at: http://www.ihs.gov/SelfGovernance.
Note: Please refer to Section IV.2 (Application and Submission
Information/Subsection 2, Content and Form of Application
Submission) for additional proof of applicant status documents
required, such as Tribal resolutions, proof of non-profit status,
etc.
2. Cost Sharing or Matching
The IHS does not require matching funds or cost sharing for grants
or cooperative agreements.
3. Other Requirements
If application budgets exceed the highest dollar amount outlined
under the ``Estimated Funds Available'' section within this funding
announcement, the application will be considered ineligible and will
not be reviewed for further consideration. If deemed ineligible, IHS
will not return the application. The applicant will be notified by
email by the Division of Grants Management (DGM) of this decision.
Tribal Resolution(s)
Submit Tribal resolution(s) from the appropriate governing body of
the Indian Tribe to be served by the ISDEAA Compact authorizing the
submission of a Negotiation Cooperative Agreement application. Tribal
consortia applying for a TSGP Negotiation Cooperative Agreement shall
submit Tribal Council resolutions from each Tribe in the consortium.
Tribal
[[Page 16887]]
resolutions can be attached to the electronic online application.
An official signed Tribal resolution must be received by the DGM
prior to a Notice of Award (NoA) being issued to any applicant selected
for funding. However, if an official signed Tribal resolution cannot be
submitted with the electronic application submission prior to the
official application deadline date, then a draft Tribal resolution is
acceptable and must be submitted by the deadline in order for the
application to be considered complete and eligible for review. The
draft Tribal resolution is not in lieu of the required signed
resolution, but is acceptable until a signed resolution is received. If
an official signed Tribal resolution is not received by DGM when
funding decisions are made, then a NoA will not be issued to that
applicant and they will not receive any IHS funds until such time as
they have submitted a signed resolution to the Grants Management
Specialist listed in this funding announcement.
An applicant submitting Tribal resolution(s) after the initial
application submission due date is required to ensure the information
was received by the IHS by obtaining documentation confirming delivery
(i.e., FedEx tracking, postal return receipt, etc.).
IV. Application and Submission Information
1. Obtaining Application Materials
The application package and detailed instructions for this
announcement can be found at: http://www.Grants.gov or http://www.ihs.gov/dgm/funding/.
Questions regarding the electronic application process may be
directed to Mr. Paul Gettys at (301) 443-2114 or (301) 443-5204.
2. Content and Form Application Submission
The applicant must include the project narrative as an attachment
to the application package. Mandatory documents for all applicants
include:
Table of contents.
Abstract (one page) summarizing the project.
Application forms:
[cir] SF-424, Application for Federal Assistance.
[cir] SF-424A, Budget Information--Non-Construction Programs.
[cir] SF-424B, Assurances--Non-Construction Programs.
Line Item Budget and Narrative (must be single-spaced and
not exceed five pages).
Project Narrative (must be single-spaced and not exceed
ten pages).
[cir] Background information on the organization.
[cir] Proposed scope of work, objectives, and activities that
provide a description of what will be accomplished, including a one-
page Timeframe Chart.
Tribal Resolution(s).
Letters of Support from organization's Board of Directors.
501(c)(3) Certificate (if applicable).
Biographical sketches for all Key Personnel.
Contractor/Consultant resumes or qualifications and scope
of work.
Disclosure of Lobbying Activities (SF-LLL).
Certification Regarding Lobbying (GG-Lobbying Form).
Copy of current Negotiated Indirect Cost rate (IDC)
agreement (required in order to receive IDC).
Organizational Chart (optional).
Documentation of current Office of Management and Budget
(OMB) Financial Audit.
Acceptable forms of documentation include:
[cir] Email confirmation from Federal Audit Clearinghouse (FAC)
that audits were submitted; or
[cir] Face sheets from audit reports. These can be found on the FAC
website: https://harvester.census.gov/facdissem/Main.aspx.
Public Policy Requirements:
All Federal-wide public policies apply to IHS grants and
cooperative agreements with exception of the Discrimination Policy.
Requirements for Project and Budget Narratives
A. Project Narrative: This narrative should be a separate Word
document that is not to exceed ten pages and must be single-spaced,
type written, have consecutively numbered pages, use black type not
smaller than 12 characters per one inch, and be printed on one side
only of standard size 8\1/2\ x 11 paper.
Be sure to succinctly answer all questions listed under the
evaluation criteria (refer to Section V.1, Evaluation criteria in this
announcement) and place all responses and required information in the
correct section (noted below), or they will not be considered or
scored. These narratives will assist the Objective Review Committee
(ORC) in becoming familiar with the applicant's activities and
accomplishments prior to this possible cooperative agreement award. If
the narrative exceeds the page limit, then only the first ten pages
will be reviewed. The ten page limit for the narrative does not include
the work plan, standard forms, Tribal resolutions, table of contents,
budget, budget justifications, narratives, and/or other appendix items.
There are three parts to the narrative: Part A--Program
Information; Part B--Program Planning and Evaluation; and Part C--
Program Report. See below for additional details about what must be
included in the narrative.
The page limitations below are for each narrative and budget
submitted.
Part A: Program Information (4 Page Limit)
Section 1: Needs
Describe the Tribe's current health program activities, including:
How long it has been operating, what programs or services are currently
being provided, and if the applicant is currently administering any
ISDEAA Title I Self-Determination Contracts or Title V Self-Governance
Compacts. Identify the need for assistance and how the Planning
Cooperative Agreement would benefit the health activities the Tribe is
currently administering or looking to expand.
Part B: Program Planning and Evaluation (4 Page Limit)
Section 1: Program Plans
Project Objective(s), Work Plan and Approach
State in measureable terms the objectives and appropriate
activities to achieve the following Planning Cooperative Agreement
recipient award activities:
(A) Research and analyze the complex IHS budget to gain a thorough
understanding of funding distribution at all organizational levels and
determine which PSFAs the Tribe may elect to assume or expand.
(B) Establish a process to identify PSFAs and associated funding
that may be incorporated into current programs.
(C) Determine the Tribe's share of each Program, Service, Function
and Activity and evaluate the current level of health care services
being provided to make an informed decision on new or expanded program
assumption.
(D) Describe how the objectives are consistent with the purpose of
the program, the needs of the people to be served, and how they will be
achieved within the proposed time frame. Identify the expected results,
benefits, and outcomes or products to be derived from each objective of
the project.
Organizational Capabilities, Key Personnel, and Qualifications
Describe the organizational structure of the Tribe and its ability
to manage the proposed project. Include resumes or
[[Page 16888]]
position descriptions of key staff showing requisite experience and
expertise. If applicable, include resumes and scope of work for
consultants that demonstrate experience and expertise relevant to the
project.
Section 2: Program Evaluation
Define the criteria to be used to evaluate planning activities.
Describe fully and clearly the methodology that will be used to
determine if the needs identified are being met and if the outcomes are
being achieved. This section must address the following questions:
(A) Are the goals and objectives measurable and consistent with the
purpose of the program and the needs of the people to be served?
(B) Are they achievable within the proposed time frame?
Part C: Program Report (2 Page Limit)
Section 1: Describe major accomplishments over the last 24 months
associated with the goals of this announcement. Please identify and
describe significant health related program activities and achievements
associated with the delivery of quality health services. Provide a
comparison of the actual accomplishments to the goals established for
the period of performance, or if applicable, provide justification for
the lack of progress. This section should highlight major program
achievements over the last 24 months.
Section 2: Describe major activities over the last 24 months.
Please provide an overview of significant program activities associated
with the delivery of quality health services over the last 24 months.
This section should address significant program activities and include
those related to the accomplishments listed in the previous section.
B. Budget Narrative (5 Page Limit)
This narrative must include a line item budget with a narrative
justification for all expenditures identifying reasonable allowable,
allocable costs necessary to accomplish the goals and objectives as
outlined in the project narrative. Budget should match the scope of
work described in the project narrative.
3. Submission Dates and Times
Applications must be submitted electronically through Grants.gov by
11:59 p.m. Eastern Daylight Time (EDT) on the Application Deadline Date
listed in the Key Dates section on page one of this announcement. Any
application received after the application deadline will not be
accepted for processing, nor will it be given further consideration for
funding. Grants.gov will notify the applicant via email if the
application is rejected.
If technical challenges arise and assistance is required with the
electronic application process, contact Grants.gov Customer Support via
email to [email protected] or at (800) 518-4726. Customer Support is
available to address questions 24 hours a day, 7 days a week (except on
Federal holidays). If problems persist, contact Mr. Gettys
([email protected]), DGM Grant Systems Coordinator, by telephone at
(301) 443-2114 or (301) 443-5204. Please be sure to contact Mr. Gettys
at least ten days prior to the application deadline. Please do not
contact the DGM until you have received a Grants.gov tracking number.
In the event you are not able to obtain a tracking number, call the DGM
as soon as possible.
4. Intergovernmental Review
Executive Order 12372 requiring intergovernmental review is not
applicable to this program.
5. Funding Restrictions
Pre-award costs are not allowable.
The available funds are inclusive of direct and
appropriate indirect costs.
Tribes can apply and be awarded both a Planning
Cooperative Agreement and a Negotiation Cooperative Agreement in the
same cycle, so long as the project proposals are different for each
application. Tribes cannot apply for both the Planning Cooperative
Agreement and the Negotiation Cooperative Agreement within the same
grant cycle with the same proposed project.
Only one Planning grant/cooperative agreement will be
awarded per applicant per grant cycle under this announcement.
IHS will not acknowledge receipt of applications.
6. Electronic Submission Requirements
All applications must be submitted electronically. Please use the
http://www.Grants.gov website to submit an application electronically
and select the ``Find Grant Opportunities'' link on the homepage.
Follow the instructions for submitting an application under the Package
tab. Electronic copies of the application may not be submitted as
attachments to email messages addressed to IHS employees or offices.
Waiver Request
If the applicant needs to submit a paper application instead of
submitting electronically through Grants.gov, a waiver must be
requested. Prior approval must be requested and obtained from Mr.
Robert Tarwater, Director, DGM, (see Section IV.6 below for additional
information). A written waiver request must be sent to
[email protected] with a copy to [email protected]. The waiver
must: (1) Be documented in writing (emails are acceptable), before
submitting a paper application, and (2) include clear justification for
the need to deviate from the required electronic grants submission
process.
Once the waiver request has been approved, the applicant will
receive a confirmation of approval email containing submission
instructions and the mailing address to submit the application. A copy
of the written approval must be submitted along with the hardcopy of
the application that is mailed to DGM. Paper applications that are
submitted without a copy of the signed waiver from the Director of the
DGM will not be reviewed or considered for funding. The applicant will
be notified via email of this decision by the Grants Management Officer
of the DGM. Paper applications must be received by the DGM no later
than 5:00 p.m., EDT, on the Application Deadline Date listed in the Key
Dates section on page one of this announcement. Late applications will
not be accepted for processing or considered for funding. Applicants
that do not adhere to the timelines for System for Award Management
(SAM) and/or http://www.Grants.gov registration or that fail to request
timely assistance with technical issues will not be considered for a
waiver to submit a paper application.
Please be aware of the following:
Please search for the application package in http://www.Grants.gov by entering the CFDA number or the Funding Opportunity
Number. Both numbers are located in the header of this announcement.
If you experience technical challenges while submitting
your application electronically, please contact Grants.gov support
directly at: [email protected] or (800) 518-4726. Customer Support is
available to address questions 24 hours a day, 7 days a week (except on
Federal holidays).
Upon contacting Grants.gov, obtain a tracking number as
proof of contact. The tracking number is helpful if there are technical
issues that cannot be resolved and a waiver from the agency must be
obtained.
Applicants are strongly encouraged not to wait until the
deadline date to begin the application process through Grants.gov as
the registration process for
[[Page 16889]]
SAM and Grants.gov could take up to fifteen working days.
Please use the optional attachment feature in Grants.gov
to attach additional documentation that may be requested by the DGM.
All applicants must comply with any page limitation
requirements described in this funding announcement.
After electronically submitting the application, the
applicant will receive an automatic acknowledgment from Grants.gov that
contains a Grants.gov tracking number. The DGM will download the
application from Grants.gov and provide necessary copies to the
appropriate agency officials. Neither the DGM nor the OTSG will notify
the applicant that the application has been received.
Email applications will not be accepted under this
announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
All IHS applicants and grantee organizations are required to obtain
a DUNS number and maintain an active registration in the SAM database.
The DUNS number is a unique 9-digit identification number provided by
D&B which uniquely identifies each entity. The DUNS number is site
specific; therefore, each distinct performance site may be assigned a
DUNS number. Obtaining a DUNS number is easy, and there is no charge.
To obtain a DUNS number, you may access it through http://fedgov.dnb.com/webform, or to expedite the process, call (866) 705-
5711.
All HHS recipients are required by the Federal Funding
Accountability and Transparency Act of 2006, as amended (``Transparency
Act''), to report information on sub-awards. Accordingly, all IHS
grantees must notify potential first-tier sub-recipients that no entity
may receive a first-tier sub-award unless the entity has provided its
DUNS number to the prime grantee organization. This requirement ensures
the use of a universal identifier to enhance the quality of information
available to the public pursuant to the Transparency Act.
System for Award Management (SAM)
Organizations that were not registered with Central Contractor
Registration and have not registered with SAM will need to obtain a
DUNS number first and then access the SAM online registration through
the SAM home page at: https://www.sam.gov (U.S. organizations will also
need to provide an Employer Identification Number from the Internal
Revenue Service that may take an additional 2-5 weeks to become
active). Completing and submitting the registration takes approximately
one hour to complete and SAM registration will take 3-5 business days
to process. Registration with the SAM is free of charge. Applicants may
register online at: https://www.sam.gov.
Additional information on implementing the Transparency Act,
including the specific requirements for DUNS and SAM, can be found on
the IHS Grants Management, Grants Policy website: http://www.ihs.gov/dgm/policytopics/.
V. Application Review Information
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The ten page narrative section should be written in a manner that is
clear to outside reviewers unfamiliar with prior related activities of
the applicant. It should be well organized, succinct, and contain all
information necessary for reviewers to understand the project fully.
Points will be assigned to each evaluation criteria adding up to a
total of 100 points. A minimum score of 60 points is required for
funding. Points are assigned as follows:
1. Criteria
A. Introduction and Need for Assistance (25 Points)
Describe the Tribe's current health program activities, including:
How long it has been operating, what programs or services are currently
being provided, and if the applicant is currently administering any
ISDEAA Title I Self-Determination Contracts or Title V Self-Governance
Compacts. Identify the need for assistance and how the Planning
Cooperative Agreement would benefit the health activities the Tribe is
currently administering and/or looking to expand.
B. Project Objective(s), Work Plan and Approach (25 Points)
State in measurable terms the objectives and appropriate activities
to achieve the following Planning Cooperative Agreement recipient award
activities:
(1) Research and analyze the complex IHS budget to gain a thorough
understanding of funding distribution at all organizational levels and
determine which PSFAs the Tribe may elect to assume or expand.
(2) Establish a process to identify PSFAs and associated funding
that may be incorporated into current programs.
(3) Determine the Tribe's share of each Program, Service, Function
and Activity and evaluate the current level of health care services
being provided to make an informed decision on new or expanded program
assumption.
(4) Describe how the objectives are consistent with the purpose of
the program, the needs of the people to be served, and how they will be
achieved within the proposed time frame. Identify the expected results,
benefits, and outcomes or products to be derived from each objective of
the project.
C. Program Evaluation (25 Points)
Define the criteria to be used to evaluate planning activities.
Clearly describe the methodologies and parameters that will be used to
determine if the needs identified are being met and if the outcomes
identified are being achieved. Are the goals and objectives measurable
and consistent with the purpose of the program and meet the needs of
the people to be served? Are they achievable within the proposed time
frame? Describe how the assumption of PSFAs enhances sustainable health
delivery. Ensure the measurement includes activities that will lead to
sustainability.
D. Organizational Capabilities, Key Personnel and Qualifications (15
Points)
Describe the organizational structure of the Tribe and its ability
to manage the proposed project. Include resumes or position
descriptions of key staff showing requisite experience and expertise.
If applicable, include resumes and scope of work for consultants that
demonstrate experience and expertise relevant to the project.
E. Categorical Budget and Budget Justification (10 Points)
Submit a budget with a narrative describing the budget request and
matching the scope of work described in the project narrative. Justify
all expenditures identifying reasonable and allowable costs necessary
to accomplish the goals and objectives as outlined in the project
narrative.
Additional Documents Can Be Uploaded as Appendix Items in Grants.gov
Work plan, logic model and/or time line for proposed
objectives.
Position descriptions for key staff.
Resumes of key staff that reflect current duties.
Consultant or contractor proposed scope of work and letter
of commitment (if applicable).
Current Indirect Cost Agreement.
Organizational chart.
[[Page 16890]]
Map of area identifying project location(s).
Additional documents to support narrative (i.e. data
tables, key news articles, etc.).
2. Review and Selection
Each application will be prescreened by the DGM staff for
eligibility and completeness as outlined in the funding announcement.
Applications that meet the eligibility criteria shall be reviewed for
merit by the ORC based on evaluation criteria in this funding
announcement. The ORC could be composed of both Tribal and Federal
reviewers appointed by the IHS Program to review and make
recommendations on these applications. The technical review process
ensures selection of quality projects in a national competition for
limited funding. Incomplete applications and applications that are non-
responsive to the eligibility criteria will not be referred to the ORC.
The applicant will be notified via email of this decision by the Grants
Management Officer of the DGM. Applicants will be notified by DGM, via
email, to outline minor missing components (i.e., budget narratives,
audit documentation, key contact form) needed for an otherwise complete
application. All missing documents must be sent to DGM on or before the
due date listed in the email of notification of missing documents
required.
To obtain a minimum score for funding by the ORC, applicants must
address all program requirements and provide all required
documentation.
VI. Award Administration Information
1. Award Notices
The NoA is a legally binding document signed by the Grants
Management Officer and serves as the official notification of the grant
award. The NoA will be initiated by the DGM in our grant system,
GrantSolutions (https://www.grantsolutions.gov). Each entity that is
approved for funding under this announcement will need to request or
have a user account in GrantSolutions in order to retrieve their NoA.
The NoA is the authorizing document for which funds are dispersed to
the approved entities and reflects the amount of Federal funds awarded,
the purpose of the grant, the terms and conditions of the award, the
effective date of the award, and the budget/period of performance.
Disapproved Applicants
Applicants who received a score less than the recommended funding
level for approval, 60 and were deemed to be disapproved by the ORC,
will receive an Executive Summary Statement from the OTSG within 30
days of the conclusion of the ORC outlining the strengths and
weaknesses of their application. The summary statement will be sent to
the Authorized Organizational Representative that is identified on the
face page (SF-424) of the application. The OTSG will also provide
additional contact information as needed to address questions and
concerns as well as provide technical assistance if desired.
Approved But Unfunded Applicants
Approved but unfunded applicants that met the minimum scoring range
and were deemed by the ORC to be ``Approved,'' but were not funded due
to lack of funding, will have their applications held by DGM for a
period of one year. If additional funding becomes available during the
course of FY 2018 the approved but unfunded application may be re-
considered by the OTSG for possible funding. The applicant will also
receive an Executive Summary Statement from the OTSG within 30 days of
the conclusion of the ORC.
Note: Any correspondence other than the official NoA signed by
an IHS grants management official announcing to the project director
that an award has been made to their organization is not an
authorization to implement their program on behalf of the IHS.
2. Administrative Requirements
Cooperative agreements are administered in accordance with the
following regulations and policies:
A. The criteria as outlined in this program announcement.
B. Administrative Regulations for Grants:
Uniform Administrative Requirements for HHS Awards,
located at 45 CFR part 75, located on the U.S. Government Publishing
Office website at: http://www.ecfr.gov/cgi-bin/text-idx?node=pt45.1.75.
C. Grants Policy:
HHS Grants Policy Statement, Revised 01/07 located at:
http://www.hhs.gov/sites/default/files/grants/grants/policies-regulations/hhsgps107.pdf.
D. Cost Principles:
Uniform Administrative Requirements for HHS Awards, ``Cost
Principles,'' located at 45 CFR part 75, subpart E.
E. Audit Requirements:
Uniform Administrative Requirements for HHS Awards,
``Audit Requirements,'' located at 45 CFR part 75, subpart F.
3. Indirect Costs
This section applies to all grant recipients that request
reimbursement of indirect costs (IDC) in their grant application. In
accordance with HHS Grants Policy Statement, Part II-27, IHS requires
applicants to obtain a current IDC rate agreement prior to award. The
rate agreement must be prepared in accordance with the applicable cost
principles and guidance as provided by the cognizant agency or office.
A current rate covers the applicable grant activities under the current
award's budget period. If the current rate is not on file with the DGM
at the time of award, the IDC portion of the budget will be restricted.
The restrictions remain in place until the current rate is provided to
the DGM.
Generally, IDC rates for IHS grantees are negotiated with the
Division of Cost Allocation (DCA) https://rates.psc.gov/ and the
Department of Interior (Interior Business Center) https://www.doi.gov/ibc/services/finance/indirect-Cost-Services/indian-tribes. For
questions regarding the indirect cost policy, please call the Grants
Management Specialist listed under ``Agency Contacts'' or the main DGM
office at (301) 443-5204.
4. Reporting Requirements
The grantee must submit required reports consistent with the
applicable deadlines. Failure to submit required reports within the
time allowed may result in suspension or termination of an active
grant, withholding of additional awards for the project, or other
enforcement actions such as withholding of payments or converting to
the reimbursement method of payment. Continued failure to submit
required reports may result in one or both of the following: (1) The
imposition of special award provisions, and (2) the non-funding or non-
award of other eligible projects or activities. This requirement
applies whether the delinquency is attributable to the failure of the
grantee organization or the individual responsible for preparation of
the reports. Per DGM policy, all reports are required to be submitted
electronically by attaching them as a ``Grant Note'' in GrantSolutions.
Personnel responsible for submitting reports will be required to obtain
a login and password for GrantSolutions. Please see the Agency Contacts
list in section VII for the systems contact information.
The reporting requirements for this program are noted below.
[[Page 16891]]
A. Progress Reports
Program progress reports are required semi-annually. These reports
must include a brief comparison of actual accomplishments to the goals
established for the six month period, a summary of progress to date or,
if applicable, provide sound justification for the lack of progress,
and other pertinent information as required by the program office. A
final report must be submitted within 90 days of expiration of the
budget or period of performance.
B. Financial Reports
Federal Financial Report (FFR or SF-425), Cash Transaction Reports
are due 30 days after the close of every calendar quarter to the
Payment Management Services, HHS at: https://pms.psc.gov. It is
recommended that the applicant also send a copy of the FFR (SF-425)
report to the Grants Management Specialist. Failure to submit timely
reports may cause a disruption in timely payments to the organization.
Grantees are responsible and accountable for accurate information
being reported on all required reports: The Progress Reports and
Federal Financial Report.
C. Federal Sub-Award Reporting System (FSRS)
This award may be subject to the Transparency Act sub-award and
executive compensation reporting requirements of 2 CFR part 170.
The Transparency Act requires the OMB to establish a single
searchable database, accessible to the public, with information on
financial assistance awards made by Federal agencies. The Transparency
Act also includes a requirement for recipients of Federal grants to
report information about first-tier sub-awards and executive
compensation under Federal assistance awards.
IHS has implemented a Term of Award into all IHS Standard Terms and
Conditions, NoAs and funding announcements regarding the FSRS reporting
requirement. This IHS Term of Award is applicable to all IHS grant and
cooperative agreements issued on or after October 1, 2010, with a
$25,000 sub-award obligation dollar threshold met for any specific
reporting period. Additionally, all new (discretionary) IHS awards
(where the period of performance is made up of more than one budget
period) and where: (1) The period of performance start date was October
1, 2010, or after, and (2) the primary awardee will have a $25,000 sub-
award obligation dollar threshold during any specific reporting period
will be required to address the FSRS reporting.
For the full IHS award term implementing this requirement and
additional award applicability information, visit the DGM Grants Policy
website at: http://www.ihs.gov/dgm/policytopics/.
D. Compliance With Executive Order 13166 Implementation of Services
Accessibility Provisions for All Grant Application Packages and Funding
Opportunity Announcements
Recipients of Federal financial assistance (FFA) from HHS must
administer their programs in compliance with Federal civil rights law.
This means that recipients of HHS funds must ensure equal access to
their programs without regard to a person's race, color, national
origin, disability, age and, in some circumstances, sex and religion.
This includes ensuring your programs are accessible to persons with
limited English proficiency. HHS provides guidance to recipients of FFA
on meeting their legal obligation to take reasonable steps to provide
meaningful access to their programs by persons with limited English
proficiency. Please see http://www.hhs.gov/civil-rights/for-individuals/special-topics/limited-english-proficiency/guidance-federal-financial-assistance-recipients-title-VI/.
The HHS Office for Civil Rights (OCR) also provides guidance on
complying with civil rights laws enforced by HHS. Please see http://www.hhs.gov/civil-rights/for-individuals/section-1557/index.html; and
http://www.hhs.gov/civil-rights/index.html. Recipients of FFA also have
specific legal obligations for serving qualified individuals with
disabilities. Please see http://www.hhs.gov/civil-rights/for-individuals/disability/index.html. Please contact the HHS OCR for more
information about obligations and prohibitions under Federal civil
rights laws at: https://www.hhs.gov/ocr/about-us/contact-us/index.html
or call (800) 368-1019 or TDD (800) 537-7697. Also note it is an HHS
Departmental goal to ensure access to quality, culturally competent
care, including long-term services and supports, for vulnerable
populations. For further guidance on providing culturally and
linguistically appropriate services, recipients should review the
National Standards for Culturally and Linguistically Appropriate
Services in Health and Health Care at: https://minorityhealth.hhs.gov/omh/browse.aspx?lvl=2&lvlid=53.
Pursuant to 45 CFR 80.3(d), an individual shall not be deemed
subjected to discrimination by reason of his/her exclusion from
benefits limited by Federal law to individuals eligible for benefits
and services from the IHS.
Recipients will be required to sign the HHS-690 Assurance of
Compliance form which can be obtained from the following website:
http://www.hhs.gov/sites/default/files/forms/hhs-690.pdf, and send it
directly to the: U.S. Department of Health and Human Services, Office
of Civil Rights, 200 Independence Avenue SW, Washington, DC 20201.
E. Federal Awardee Performance and Integrity Information System
(FAPIIS)
The IHS is required to review and consider any information about
the applicant that is in the Federal Awardee Performance and Integrity
Information System (FAPIIS) before making any award in excess of the
simplified acquisition threshold (currently $150,000) over the period
of performance. An applicant may review and comment on any information
about itself that a Federal awarding agency previously entered. IHS
will consider any comments by the applicant, in addition to other
information in FAPIIS in making a judgment about the applicant's
integrity, business ethics, and record of performance under Federal
awards when completing the review of risk posed by applicants as
described in 45 CFR 75.205.
As required by 45 CFR part 75 Appendix XII of the Uniform Guidance,
non-Federal entities (NFEs) are required to disclose in FAPIIS any
information about criminal, civil, and administrative proceedings, and/
or affirm that there is no new information to provide. This applies to
NFEs that receive Federal awards (currently active grants, cooperative
agreements, and procurement contracts) greater than $10,000,000 for any
period of time during the period of performance of an award/project.
Mandatory Disclosure Requirements
As required by 2 CFR part 200 of the Uniform Guidance, and the HHS
implementing regulations at 45 CFR part 75, effective January 1, 2016,
the IHS must require a non-Federal entity or an applicant for a Federal
award to disclose, in a timely manner, in writing to the IHS or pass-
through entity all violations of Federal criminal law involving fraud,
bribery, or gratuity violations potentially affecting the Federal
award.
Submission is required for all applicants and recipients, in
writing, to the IHS and to the HHS Office of Inspector General all
information related to violations of Federal criminal
[[Page 16892]]
law involving fraud, bribery, or gratuity violations potentially
affecting the Federal award. 45 CFR 75.113.
Disclosures must be sent in writing to:
U.S. Department of Health and Human Services, Indian Health Service,
Division of Grants Management, ATTN: Robert Tarwater, Director, 5600
Fishers Lane, Mail Stop: 09E70, Rockville, MD 20857. (Include
``Mandatory Grant Disclosures'' in subject line). Office: (301) 443-
5204, Fax: (301) 594-0899, Email: [email protected]
AND
U.S. Department of Health and Human Services, Office of Inspector
General, ATTN: Mandatory Grant Disclosures, Intake Coordinator, 330
Independence Avenue SW, Cohen Building, Room 5527, Washington, DC
20201, URL: http://oig.hhs.gov/fraud/report-fraud/index.asp. (Include
``Mandatory Grant Disclosures'' in subject line). Fax: (202) 205-0604
(Include ``Mandatory Grant Disclosures'' in subject line) or Email:
[email protected]
Failure to make required disclosures can result in any of the
remedies described in 45 CFR 75.371 Remedies for noncompliance,
including suspension or debarment (See 2 CFR parts 180 & 376 and 31
U.S.C. 3321).
VII. Agency Contacts
1. Questions on the programmatic issues may be directed to: Roxanne
Houston, Program Officer, Office of Tribal Self-Governance, 5600
Fishers Lane, Mail Stop: 08E05, Rockville, MD 20857, Phone: (301) 443-
7821, Email: [email protected], Website: http://www.ihs.gov/self-governance.
2. Questions on grants management and fiscal matters may be
directed to: Vanietta Armstrong, Grants Management Specialist, 5600
Fishers Lane, Mail Stop: 09E70, Rockville, MD 20857, Phone: (301) 443-
4792, Fax: 301-594-0899, Email: [email protected].
3. Questions on systems matters may be directed to: Paul Gettys,
Grant Systems Coordinator, 5600 Fishers Lane, Mail Stop: 09E70,
Rockville, MD 20857, Phone: (301) 443-2114; or the DGM main line (301)
443-5204, Fax: (301) 594-0899, E-Mail: [email protected].
VIII. Other Information
The Public Health Service strongly encourages all cooperative
agreement and contract recipients to provide a smoke-free workplace and
promote the non-use of all tobacco products. In addition, Public Law
103-227, the Pro-Children Act of 1994, prohibits smoking in certain
facilities (or in some cases, any portion of the facility) in which
regular or routine education, library, day care, health care, or early
childhood development services are provided to children. This is
consistent with the HHS mission to protect and advance the physical and
mental health of the American people.
Dated: April 5, 2018.
Michael D. Weahkee,
Assistant Surgeon General, U.S. Public Health Service, Acting Director,
Indian Health Service.
[FR Doc. 2018-07942 Filed 4-16-18; 8:45 am]
BILLING CODE 4165-16-P