[Federal Register Volume 89, Number 183 (Friday, September 20, 2024)]
[Notices]
[Pages 77192-77194]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-20987]
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OFFICE OF MANAGEMENT AND BUDGET
Privacy Act of 1974; System of Records
AGENCY: Office of Management and Budget.
ACTION: Notice of a modified of a system of records (SORN).
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SUMMARY: Pursuant to the Privacy Act of 1974 and Office of Management
and Budget Circular No. A-108, Federal Agency Responsibilities for
Review, Reporting, and Publication under the Privacy Act, notice is
hereby given that the Office of Management and Budget (OMB) is
modifying the following system of records: ``Private Relief
Legislation, OMB/LEGIS/01.''
DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this system of
records is effective upon its publication in today's Federal Register,
with the exception of the routine uses, which are subject to a 30-day
comment period, and will be effective October 21, 2024. Please submit
any comments on or before October 21, 2024.
ADDRESSES: You may submit comments through regulations.gov.
Instructions: All submissions must contain the subject heading
``Private Relief Legislation.''
Privacy Act Statement: OMB is issuing a modification of this System
of Records Notice pursuant to 5 U.S.C. 552a(e)(4). Submission of
comments is voluntary. Information you provide will be used to inform
sound decision-making regarding this notice. Please note that all
submissions received in response to this notice may be posted on
https://www.regulations.gov/ or otherwise released in their entirety,
including any personal and business confidential information provided.
Do not include in your submissions any copyrighted material;
information of a confidential nature, such as personal or proprietary
information; or any information you would not like to be made publicly
available. The OMB System of Records Notice, OMB Public Input System of
Records, OMB/INPUT/01, 88 FR 20913, July 4, 2023 (https://www.federalregister.gov/documents/2023/04/07/2023-07452/privacy-act-of-1974-system-of-records), includes a list of routine uses associated
with the collection of this information.
FOR FURTHER INFORMATION CONTACT: For questions about this proposed
modification, please contact Shraddha A. Upadhyaya by email at
[email protected] or (202) 395-9225. You must include ``Private Relief
Legislation'' in the subject line.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, OMB conducted a review of its Privacy Act systems of
records and determined OMB/LEGIS/01, which was last updated on March
30, 2000, should be modified to update routine uses; contact
information; record source categories; policies and practices for
storage of records; records retention and disposal; policies and
practices for retrieval of records; administrative, technical, and
physical safeguards; record access, amendment, and notification
procedures; authority for maintenance of the system; and for general
clarity.
SYSTEM NAME AND NUMBER:
OMB Private Relief Legislation, OMB/LEGIS/01.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at OMB, 725 17th Street NW, Washington, DC
20503.
SYSTEM MANAGER(S):
Director for Information Management, Legislative Reference
Division, 725 17th Street NW, Washington, DC.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 8248, Establishing the Divisions of the Executive
Office of the President and Defining their Functions and Duties.
PURPOSE(S) OF THE SYSTEM:
The system contains records on private relief legislation reviewed
by OMB as part of OMB's legislative coordination and clearance process,
set forth in OMB Circular No. A-19, revised September, 1979.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are the subject of proposed or enacted private
relief legislation.
[[Page 77193]]
CATEGORIES OF RECORDS IN THE SYSTEM:
The information contained in these records consists of those
private relief bills requiring Office of Management and Budget review
as specified in OMB Circular A-19, revised September, 1979. The
information maintained may include copies of a draft bill proposed by
an agency as defined in the Circular, copies of bills introduced by
Congress, and if applicable, Congressional committee reports, agency
memoranda and letters, OMB memoranda and letters, and other documents
as may be needed in connection with the legislative coordination and
clearance process. Certain individual records may also contain
correspondence from and to the individual about whom the information is
maintained.
RECORD SOURCE CATEGORIES:
OMB receives records from Congress and agencies when submitting
records for the review of private relief legislation as set forth in
OMB Circular No. A-19.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under the
Privacy Act, 5 U.S.C. 552a(b), all or a portion of the records or
information contained therein may be disclosed outside of OMB as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To appropriate agencies and entities, for the purpose of
resolving an inquiry regarding compliance with the Freedom of
Information Act.
B. To appropriate agencies and entities, when OMB determines the
information in this system of records is reasonably necessary to
accomplish OMB's review of the draft private relief legislation.
C. To the Department of Justice (DOJ) when any of the following is
a party to litigation before any court, adjudicative, or administrative
body or has an interest in such litigation, and the use of such records
by DOJ is deemed by OMB to be relevant and necessary to the litigation:
(1) OMB, or any component thereof;
(2) any employee or former employee of OMB in the employee's
official capacity;
(3) any employee or former of employee of OMB in the employee's
individual capacity where DOJ has agreed to represent the employee; or
(4) a Federal agency, a Federal entity, a Federal official, or the
United States, where OMB determines that litigation is likely to affect
OMB or any of its components.
D. In a proceeding before a court or adjudicative body before which
OMB is authorized to appear, when OMB determines that the records are
relevant and necessary to the litigation; or in an appropriate
proceeding before an administrative or adjudicative body when the
adjudicator determines the records to be relevant to the proceeding.
E. To a congressional office in response to an inquiry from that
congressional office made at the request of the individual to whom the
record pertains.
F. To any agency or organization for the purpose of performing
audit or oversight operations as authorized by law, but only such
information as is necessary and relevant to such audit or oversight
function.
G. To the National Archives and Records Administration (NARA) for
purposes of records management and mail processing inspections
conducted under the authority of 44 U.S.C. 2904 and 2906.
H. To NARA, Office of Government Information Services (OGIS), to
the extent necessary to fulfil its responsibilities in 5 U.S.C. 552(h),
to review administrative agency policies, procedures, and compliance
with the Freedom of Information Act, and to facilitate OGIS' offering
of mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
I. To appropriate agencies, entities, and persons when
(1) OMB suspects or has confirmed that there has been a breach of
the system of records;
(2) OMB has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, OMB (including
its information systems, programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with OMB's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
J. To another Federal agency or Federal entity, when OMB determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in
(1) responding to a suspected or confirmed breach; or
(2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
K. Where a record, either alone or in conjunction with other
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be
referred to the appropriate Federal, State, local, territorial, Tribal,
international, or foreign law enforcement authority or other
appropriate entity charged with the responsibility for investigating or
prosecuting such violation or charged with enforcing or implementing
such law.
L. To contractors and their agents, grantees, experts, consultants,
students, and others performing or working on a contract, service,
grant, cooperative agreement, or other assignment for OMB, when
necessary to accomplish an agency function related to this system of
records. Individuals provided information under this routine use are
subject to the same requirements and limitations on disclosure as are
applicable to OMB officers and employees.
M. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are stored in electronic in secure
facilities. The records may be stored on magnetic disc, tape, and
digital media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by full-text search or by name of
individual, bill number, or private law number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
These records are maintained permanently and transferred to the
National Archives and Records Administration in accordance with
published records schedules of the Office of Management and Budget.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All electronic records are maintained in secure systems which
require multi-factor authentication and that use security hardware and
software to include multiple firewalls, encryption, identification, and
authentication of users. All security controls are reviewed on a
periodic basis by external assessors. The controls themselves include
measures for access control, security awareness training, audits,
configuration management, contingency planning, incident response, and
maintenance. Access to the information technology systems containing
the
[[Page 77194]]
records in this system is limited to those individuals who need the
information for the performance of their official duties and who have
appropriate clearances or permissions.
RECORD ACCESS PROCEDURES:
Individuals' requests for access to records should be directed to
OMB by following the instructions provided in 5 CFR part 1302.
CONTESTING RECORD PROCEDURES:
Individuals' requests for amendment of a record in this system of
records should be directed to OMB by following the instructions
provided in 5 CFR part 1302.
NOTIFICATION PROCEDURES:
Individuals' requests for notification as to whether this system of
records contains a record pertaining to them should be directed to OMB
by following the instructions provided in 5 CFR part 1302.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
65 FR 16977, March 30, 2000.
Shraddha A. Upadhyaya,
Senior Agency Official for Privacy, Office of Management and Budget.
[FR Doc. 2024-20987 Filed 9-19-24; 8:45 am]
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