[U.S. Government Printing Office Style Manual]
[Chapter 2 - General Instructions]
[From the U.S. Government Publishing Office, www.gpo.gov]
Job planning
2.1. The use of computers has dramatically altered every phase of
the printing industry beginning with the basic planning of each
new job. New publications are evaluated by application
specialists who review their requirements and design the
necessary formats. Each format is made to conform exactly to the
copy's specifications for page dimensions, line length,
indentions, typefaces, etc. Upon completion, sample pages are
produced and submitted to the customer. At this time, customer
agencies are requested to indicate precise details of any style
changes because this set of pages serves as a guide for the copy
preparer, the beginning of actual production.
2.2. In recent years, changes in the needs of the library community
have led to a move toward uniform treatment of the component
parts of publications. In developing standards to guide
publishers of Government documents, consideration has been given
to the changing needs of those who seek to produce, reference,
index, abstract, store, search, and retrieve data. Certain
identifying elements shall be printed on all publications in
accordance with this Manual and with standards developed by the
(ANSI) American National Standards Institute.
Publications such as books and pamphlets should contain:
(a) Title and other title information;
(b) Name of department issuing or creating publication;
(c) Name of author(s) and editor(s) (department or individual);
(d) Date of issuance;
(e) Availability (publisher, printer, or other source and address);
(f) Superintendent of Documents classification and stock numbers if
applicable; and
(g) The ISBN (International Standard Book Number).
(See ANSI Standard Z39.15, Title Leaves of a Book.)
Reports of a scientific or technical nature should contain:
(a) Title and other title information;
(b) Report number;
[GRAPHIC OMITTED IN TIFF FORMAT(S)]
Notes:
(1) This sample report cover is reduced in size.
(2) In this sample, items are justified left. Other cover designs
and typefaces are acceptable.
(3) This sample page was prepared according to the guidelines of
the American National Standards Institute, 25 West 43d St.,
New York, NY 10036. Users of ANSI standards are cautioned that
all standards are reviewed periodically and subject to revision.
(c) Author(s);
(d) Performing organization;
(e) Sponsoring department;
(f) Date of issuance;
(g) Type of report and period covered;
(h) Availability (publisher, printer, or other source and address);
and
(i) Superintendent of Documents classification and stock numbers if
applicable.
(See ANSI/NISO Standard Z39.18--1995, Scientific and Technical
Reports--Elements, Organization, and Design.)
Journals, magazines, periodicals, and similar publications should
contain:
(a) Title and other title information;
(b) Volume and issue numbers;
(c) Date of issue;
(d) Publishing or sponsoring department;
(e) Availability (publisher, printer, or other source and address);
(f) International Standard Serial Number; and
(g) Superintendent of Documents classification and stock numbers if
applicable.
(See ANSI Standard Z39.1, American Standard Reference Data and
Arrangement of Periodicals.)
Makeup
2.3. The design and makeup of a publication is the responsibility of
the publisher. However, when the following elements occur in
Government publications, they generally appear in the sequence
listed below. The designation ``new odd page'' generally refers
to bookwork and is not required in most pamphlet- and magazine-
type publications.
(a) Frontispiece, faces title page.
(b) False title (frontispiece, if any, on back).
(c) Title page (new odd page).
(d) Back of title, blank, but frequently carries such useful
bibliographic information as list of board members, congressional
resolution authorizing publication, note of editions and
printings, GPO imprint if departmental imprint appears on title
page, sales notice, etc.
(e) Letter of transmittal (new odd page).
(f) Foreword, differs from a preface in that it is an introductory
note written as an endorsement by a person other than the
author (new odd page). An introduction differs from a foreword
or a preface in that it is the initial part of the text; if the
book is divided into chapters, it should be the first chapter.
(g) Preface, by author (new odd page).
(h) Acknowledgments (if not part of preface) (new odd page).
(i) Contents (new odd page), immediately followed by list of
illustrations and list of tables, as parts of contents.
(j) Text, begins with page 1 (if halftitle is used, begins with
p. 3).
(k) Glossary (new odd page).
(l) Bibliography (new odd page).
(m) Appendix (new odd page).
(n) Index (new odd page).
2.4. Preliminary pages use small-cap Roman numerals. Pages in the
back of the book (index, etc.), use lowercase Roman numerals.
2.5. Booklets of 32 pages or less can be printed more economically
with a self-cover. A table of contents, title page, foreword,
preface, etc., is not usually necessary with so few pages. If
some of this preliminary matter is necessary, it is more
practical if combined; i.e., contents on cover; contents, title,
and foreword on cover 2, etc.
2.6. Widow lines (lines less than full width of measure) at top of
pages are to be avoided, if possible, but are permitted if
absolutely necessary to maintain uniform makeup and page depth.
Rewording to fill the line is a preferred alternative.
2.7. Paragraphs may start on the last line of a page whenever
necessary. If it is found necessary to make a short page, the
facing page should be of approximate equal depth.
2.8. A blank space or sink of 6 picas should be placed at the head
of each new odd or even page of 46-pica or greater depth; pages
with a depth of from 36 to 45 picas, inclusive, will carry a
5-pica sink; pages less than 36 picas, 4 picas.
2.9. When top centered folios are used, the folio on a new page is
set 2 points smaller than the top folios. They are centered at
the bottom and enclosed in parentheses.
2.10. Where running heads with folios are used, heads are included in
overall page depth. However, first pages of chapters and pages
with bottom folios do not include the folios as part of the
overall page depth.
2.11. Jobs that have both running heads and bottom folios or just
bottom folios will align all of the page numbers on the bottom
in the margin, including those on preliminary pages. If at all
possible avoid use of running heads in conjunction with bottom
folios.
2.12. Contents, list of illustrations, preface, or any other matter
that makes a page in itself will retain normal 6-pica sink.
2.13. Footnote references are repeated in boxheads or in continued
lines over tables, unless special orders are given not to do so.
2.14. When a table continues, its headnote is repeated without the
word Continued.
2.15. A landscape or broadside table that continues from an even to
an odd page must be positioned to read through the center
(gutter) of the publication when its size is not suffi cient
to fill both pages.
2.16. A broadside table of less than page width will center on the
page.
2.17. Centerheads, whether in boldface, caps, caps and small caps,
small caps, or italic, should have more space above than below.
Uniform spacing should be maintained throughout the page.
2.18. In making up a page of two or more columns, text preceding a
page-width illustration will be divided equally into the
appropriate number of columns above the illustration.
2.19. Two or more short footnotes may be combined into one line, with
2 ems of space between.
\1\Preliminary. \2\Including imported cases. \3\Imported.
2.20. All backstrips should read down (from top to bottom).
Copy preparation
2.21. At the beginning of each job the proper formats must be plainly
marked. New Odd or New Page, Preliminary, Cover, Title, or Back
Title should also be plainly indicated.
2.22. Copy preparers must mark those things not readily understood
when reading the manuscript. They must also mark the correct
element identifier code for each data element, as well as
indicate other matters of style necessary to give the
publication good typographic appearance.
2.23. Preparers must indicate the proper subformat at the beginning
of each extension, verify folio numbers, and plainly indicate
references, footnotes, cut-ins, etc. Unless otherwise marked,
text matter will be set in 10-point solid and tables in 7 point.
In tables utilizing down rules, unless a specific weight is
requested by the customer, hairline rules will be used.
(See rule 13.3.)
2.24. Quoted or extract matter and lists should be set smaller than
text with space above and below. Quotation marks at the beginning
and end of paragraphs should be omitted. If the same type size
is used, quoted matter should be indented 2 ems on both sides
with space top and bottom, and initial and closing quotes should
be omitted.
Capitalization
2.25. Unusual use of capital and lowercase letters should be indicated
by the customer to guarantee correct usage.
Datelines, addresses, and signatures
2.26. Copy preparers must mark caps, small caps, italic, abbreviations,
indentions, and line breaks where necessary. (For more detailed
instructions, see Chapter 16 ``Datelines, Addresses, and
Signatures.'')
Decimals and common fractions
2.27. In figure columns containing both decimals and common fractions,
such decimals and/or fractions will not be aligned. The columns
will be set flush right.
``Et cetera,''``etc.,'' and ``and so forth''
2.28. In printing a speaker's language, the words and so forth or
et cetera are preferred, but in ``FIC & punc.'' matter etc.,
is acceptable. If a quoted extract is set in type smaller than
that of the preceding text and the speaker has summed up the
remainder of the quotation with the words and so forth or
et cetera, these words should be placed at the beginning of
the next line, flush and lowercase, and an em dash should be
used at the end of the extract.
Folioing and stamping copy
2.29. Folio numbers should be placed in the upper right corner,
preferably half an inch from the top.
Headings
2.30. The element identifier codes to be used for all headings must
be marked. Caps, caps and small caps, small caps, caps and
lowercase, lowercase first up (first word and proper nouns
capitalized), or italic must be prepared. (See rule 3.49.)
Pickup
2.31. The jacket number of a job from which matter is to be picked
up must be indicated. New matter and pickup matter should
conform in style.
Sidenotes and cut-in notes
2.32. Sidenotes and cut-in notes are set each line fl ush left and
ragged right, unless otherwise prepared, and are always set
solid. Sidenotes are usually set in 6 point, 4� picas wide.
Footnotes to sidenotes and text should be set 21� picas.
Sec. 920. Abuse of the rule. An alleged violation of the rule relating
to admission to the floor presents a question of privilege
(III, 2624, 2625; VI, 579), but not a higher question of
privilege than an election case (III, 2626). In one
case where an ex-Member was abusing the privilege * * *.
Signs, symbols, etc.
2.33. All signs, symbols, dashes, superiors, etc., must be plainly
marked. Names of Greek letters must be indicated, as they are
frequently mistaken for italic or symbols.
2.34. Some typesetting systems produce characters that look the same
as figures. A lowercase l resembles a figure 1 and a capital O
looks like a figure 0. Questionable characters will be printed
as figures unless otherwise marked.
Letters illustrating shape and form
2.35. Capital letters of the text face will be used to illustrate shape
and form, as U-shape(d), A-frame, T-bone, and I-beam.
2.36. Plurals are formed by adding an apostrophe and the letter s to
letters illustrating shape and form, such as T's and Y's. Golf
tee(s) should be spelled, as shape is not indicated.
2.37. A capital letter is used in U-boat, V-8, and other expressions
which have no reference to shape or form.
Fol. lit. and FIC & punc.
2.38. After submittal to GPO, manuscript copy is rubber-stamped ``Fol.
lit.'' or ``FIC & punc.'' The difference between these two
typesetting instructions is explained thus:
Copy is followed when stamped ``Fol. lit.'' (follow literally).
Copy authorized to be marked ``Fol. lit.'' must be thoroughly
prepared by the requisitioning agency as to capitalization,
punctuation (including compounding), abbreviations, signs,
symbols, figures, and italic. Such copy, including even
obvious errors, will be followed. The lack of preparation
on copy so designated shall, in itself, constitute preparation.
``Fol. lit.'' does not include size and style of type or spacing.
Obvious errors are corrected in copy marked ``FIC & punc.''
(follow, including capitalization and punctuation).
2.39. In congressional hearings, the name of the interrogator or
witness who continues speaking is repeated following a head set
in boldface, a paragraph enclosed in parentheses, and a
paragraph enclosed in brackets.
In a head set in boldface, the title ``Mr.'' is not used, and
``the Honorable'' preceding a name is shortened to ``Hon.''
Street addresses are also deleted. Example: ``Statement of
Hon. John P. Blank, Member, American Bar Association,
Washington, DC.''
2.40. Paragraph or section numbers (or letters) followed by figures
or letters in parentheses will close up, as ``section
7(B)(1)(a),'' ``paragraph 23(a),'' ``paragraph b(7),''
``paragraph (a)(2)''; but ``section 9(a) (1) and (2)'', ``section
7 a and b''. In case of an unavoidable break, division will be
made after elements in parentheses, and no hyphen is used.
2.41. Bill style.--Bill copy will be followed as supplied. Bills will
be treated as ``FIC & punc.'' This data is transmitted to the
GPO via fiber optic transmission with element identifier codes
in place. Therefore, it is not cost effective to prepare the
manuscript as per the GPO Style Manual and update the data
once it is in type form.
2.42. Copy preparer's instructions, which accompany each job, are
written to cover the general style and certain peculiarities or
deviations from style. These instructions must be followed.
Abbreviations
2.43. In marking abbreviations to be spelled, preparers must show
what the spelled form should be, unless the abbreviations are
common and not susceptible to more than one construction. An
unfamiliar abbreviation, with spelled-out form unavailable, is
not changed.
Type composition
2.44. Operators and revisers must study carefully the rules governing
composition.
2.45. In correcting pickup matter, the operator must indicate plainly
on the proof what portion, if any, was actually reset.
2.46. Every precaution must be taken to prevent the soiling of proofs,
as it is necessary for the reviser to see clearly every mark on
the margin of a proof after it has been corrected.
2.47. Corrections of queries intended for the author are not to be
made. Such queries, however, are not to be carried on jobs going
directly to press.
Leading and spacing
2.48. Spacing of text is governed by the leading, narrow spacing being
more desirable in solid than in leaded matter.
2.49. A single justified word space will be used between sentences.
This applies to all types of composition.
2.50. Center or flush heads set in caps, caps and small caps, small
caps, or boldface are keyed with regular justified spaces
between words.
2.51. Centerheads are set apart from the text by the use of spacing.
The amount of space varies with each publication. However,
more space is always inserted above a heading than below. In
10-point type, the spacing would be 10 points over and 8 points
under a heading; in 8and 6-point type, the spacing would be 8
points above and 6 points below.
2.52. Solid matter (text) is defined as those lines set without
horizontal space between them. Leaded text is defined as lines
separated by 1 or 2 points of space.
2.53. Unless otherwise marked, flush heads are separated from text by
4 points of space above and 2 points of space below in solid
matter, and by 6 points of space above and 4 points of space
below in leaded matter.
2.54. Full-measure numbered or lettered paragraphs and quoted extracts
are not separated by space from adjoining matter.
2.55. Extracts which are set off from the text by smaller type or are
indented on both sides or indented 3 ems on the left side
(courtwork only) are separated by 6 points of space in leaded
matter and by 4 points of space in solid matter.
2.56. Extracts set solid in leaded matter are separated from the text
by 6 points.
2.57. Flush lines following extracts are separated by 6 points of space
in leaded matter and by 4 points in solid matter.
2.58. Footnotes are leaded if the text is leaded, and are solid if the
text is solid.
2.59. Legends are leaded if the text is leaded, and solid if the text
is solid. Leaderwork is separated from text by 4 points above and
4 points below.
Indentions
2.60. In measures less than 30 picas, the paragraph indention is
1 em. Paragraph indentions in cut-in matter are 3 ems, overs
are 2 ems. Datelines and signatures are indented in multiples
of 2 ems. Addresses are set flush left .
2.61. In matter set 30 picas or wider, the paragraph indention is
2 ems. Paragraph indentions in cut-in matter are 6 ems, overs
are 4 ems. Datelines and signatures are indented in multiples
of 2 ems. Addresses are set flush left .
2.62. In measures less than 30 picas, overruns in hanging indentions
are 1 em more than the first line, except that to avoid conflict
with a following indention (for example, of a subentry or
paragraph), the overrun indention is made 1 em more than the
following line.
2.63. In matter set 30 picas or wider, overruns in hanging indentions
are 2 ems more than the first line, except that to avoid conflict
with a following indention (for example, of a subentry or
paragraph), the overrun indention is made 2 ems more than the
following line.
2.64. Indention of matter set in smaller type should be the same,
in points, as that of adjoining main-text indented matter.
2.65. Two-line centerheads are centered, but heads of three or more
lines are set with a hanging indention.
2.66. Overs in flush heads are indented 2 ems in measures less than
30 picas, and 3 ems in wider measures.
Legends for illustrations
2.67. It is preferred that legends and explanatory data consisting of
one or two lines are set centered, while those with more than
two lines are set with a hanging indention. Legends are set
full measure regardless of the width of the illustration.
Paragraph style is acceptable.
2.68. Legend lines for illustrations that appear broad or turn page
(landscape) should be printed to read up; an even-page legend
should be on the inside margin and an odd-page legend on the
outside margin.
2.69. Unless otherwise indicated, legends for illustrations are set
in 8-point roman, lowercase.
2.70. Periods are used after legends and explanatory remarks beneath
illustrations. However, legends without descriptive language do
not use a period. (See rule 8.112.)
2.71. At the beginning of a legend or standing alone, Figure preceding
the identifying number or letter is set in caps and small caps
and is not abbreviated.
Figure 5, not Fig. 5 Figure A, not Fig. A
2.72. If a chart carries both a legend and footnotes, the legend is
placed above the chart.
2.73. Letter symbols used in legends for illustrations are set in
lowercase italic without periods.
Proofreading
2.74. All special instructions, layouts, and style sheets must be
included with the first installment of each job.
2.75. If the proofreader detects inconsistent or erroneous
statements, it is his or her responsibility to query them.
2.76. If the grammatical construction of a sentence or clause is
questioned by a proofreader and it seems desirable to change
the form, he or she must indicate the proposed correction, add
a query mark, and enclose all in a circle.
2.77. All queries appearing on the copy must be carried to the
author's set of proofs.
2.78. Proofs that are illegible or are in any manner defective must
be called to the attention of the deskperson.
2.79. The manner in which correction marks are made on a proof is of
considerable importance. Straggling, unsymmetrical characters,
disconnected marks placed in the margin above or below the lines
to which they relate, irregular lines leading from an incorrect
letter or word to a correction, large marks, marks made with a
blunt pencil, indistinct marks, and frequent use of the eraser
to obliterate marks hastily or incorrectly made are faults to
be avoided.
2.80. In reading proof of wide tables, the proofreader should place
the correction as near as possible to the error. The
transposition mark should not be used in little-known words or in
figures. It is better to cancel the letters or figures and write
them in the margin in the order in which they are to appear.
2.81. To assure proper placement of footnotes, the proofreader and
reviser must draw a ring around footnote references on the
proofs, then check off each corresponding footnote number.
2.82. Proofreaders must not make important changes in indentions or
tables without consulting the referee.
2.83. The marks of the copy preparer will be followed, as he or she
is in a position to know more about the peculiarities of a job
than one who reads but a small portion of it.
2.84. Any mark that will change the proof from the copy as prepared
must be circled in the margin.
2.85. All instructions on copy must be carried on proof by readers.
2.86. Folios of copy must be run by the proofreader and marked on the
proof.
2.87. All instructions, comments, and extraneous notes on both copy
and proofs that are not intended to be set as part of the text
must be circled.
Revising galley proofs
2.88. The importance of revising proofs cannot be overemphasized.
Although a reviser is not expected to read proof, it is not
enough to follow the marks found on the proof. He or she should
be alert to detect errors and inconsistencies and must see that
all corrections have been properly made and that words or lines
have not been transposed or eliminated in making the corrections.
2.89. A reviser must not remodel the punctuation of the proofreaders
or make any important changes. If an important change should be
made, the reviser must submit the proposed change to the
supervisor for a decision.
2.90. In the body of the work, new pages must be properly indicated on
the proof. (For new page information, see rule 2.3 ``Makeup.'')
2.91. All instructions and queries on proofs must be transferred to the
revised set of proofs.
Revising page proofs
2.92. Page revising requires great diligence and care. The reviser
must see that the rules governing the instructions of previous
workers have been followed.
2.93. The reviser is responsible for marking all bleed and off-center
pages.
2.94. A blank page must be indicated at the bottom of the preceding
page.
2.95. Special care must be exercised in revising corrected matter.
If it appears that a correction has not been made, the reviser
should carefully examine each line on the page to see if the
correction was inserted in the wrong place.
2.96. The following rules must be carefully observed:
(a) See that the proof is clean and clear; request another if
necessary.
(b) Verify that the galley proofs are in order and that the data
on the galleys runs in properly to facilitate continuous
makeup.
(c) Make sure that diff erent sets of proofs of the same job
are correctly marked in series (``R,'' ``2R,'' ``3R,'' etc.);
where a sheet is stamped ``Another proof,'' carry the same
designating ``R'' on the corresponding clean proof. Advance
the ``R,'' ``2R,'' ``3R,'' etc., on each set of page proofs
returned from the originating office.
(d) Run the page folios, make sure they are consecutive and that
the running heads, if used, are correct. Check connection
pages. Verify correct sequence for footnote references and
placement. It is imperative that footnotes appear or begin
on the same page as their reference, unless style dictates
that all footnotes are to appear together in one location.
(e) Watch for dropouts, doublets, and transpositions.
(f) Legend lines of full-page illustrations that appear broad
should be printed to read up--the even-page legend on the
binding or inside margin and the odd-page legend on the
outside margin.
(g) If a footnote is eliminated, do not renumber the footnotes;
change footnote to read ``Footnote eliminated.''
2.97. If a footnote is added in proof, use the preceding number with
a superior letter added, as \15a\.
2.98. Where a table with footnotes falls at the bottom of a page
containing footnotes to text, print the table footnotes above
the text footnotes, separated by a rule 50 points long, flush
left, with spacing on each side of the rule. (See also rule
13.77.)
Press revising
2.99. Press revising calls for the exercise of utmost care. The
press reviser must be thoroughly familiar with the style and
makeup of Government publications. He or she is required to OK
all forms that go to press--bookwork, covers, jobwork, etc.--and
must see that all queries are answered. A knowledge of the
bindery operations required to complete a book or job and
familiarity with all types of imposition, folds, etc., is
helpful. The reviser must be capable of ascertaining the proper
head, back, and side margins for all work, to ensure proper
trimming of the completed job.
2.100. Although speed is essential when forms reach the press reviser,
accuracy is still paramount and must not be sacrificed.
Signature marks, etc.
2.101. Unless otherwise indicated, signature marks are set in 6-point
lowercase and indented 3 ems.
2.102. Figures indicating the year should follow the jacket number
in signature marks:
125-327--08---4 116-529--08--vol. 1---3
116-529--08--pt. 5---3
2.103. When the allmark (o) and signature or the imprint and signature
appear on same page, the signature line is placed below the
allmark or imprint. (See rule 2.117.)
2.104. The allmark is placed below the page, bulletin, or circular
number but above the signature line, if both appear on the same
page.
2.105. Imprints and signature lines appearing on short pages of text
are placed at the bottom of the page.
2.106. On a congressional job reprinted because of change, the House
and Senate have approved the following styles:
House of Representatives: Senate:
17-234--08----2 17-235-08----2 (Star Print)
2.107. The following forms are used for signature marks in House
and Senate documents and reports printed on session jackets:
H. Doc. 73, 08-1---2 S. Doc. 57, 08-1---2
S. Doc. 57, 08-2, pt. 1---2 S. Doc. 57, 08-2, vol. 1---2
H. Rept. 120, 08-2---8 S. Rept. 100, 08-2---9
2.108. In a document or report printed on other than a session
jacket, use the jacket number, year, and signature number
only, omitting the document or report number. (See rule 2.102.)
2.109. For pasters, the jacket number, the year, and the page to be
faced by the paster are used as follows (note punctuation):
12-344---08 (Face p. 10)
2.110. On a paster facing an even page, the marks are placed on the
lower right-hand side; on a paster facing an odd page, the
marks are placed on the lower left-hand side.
2.111. If more than one paster faces the same page, each is numbered
as follows:
12-344---08 (Face p. 19) No. 1
12-344---08 (Face p. 19) No. 2
2.112. When a paster follows the text, the allmark is placed on the
last page of the text and never on the paster.
Reprints
2.113. To aid bibliographic identification of reprints or revisions,
the dates of the original edition and of reprint or revision
should be supplied by the author on the title page or in some
other suitable place. Thus:
First edition July 1990 Original edition May 1990
Reprinted July 1995 Reprinted May 1995
Revised July 1997
First printed June 1990
Revised June 1995
2.114. The year in the imprint on cover, title page, or elsewhere
is not changed from that in the original print, nor are the
signatures changed, unless other mends are necessary.
Imprints
2.115. Unless otherwise stipulated, the GPO imprint must appear
on all printed matter, with the exception of certain classified
work.
2.116. The full GPO imprint is used on the title page of a
congressional speech.
2.117. The imprint and allmark are not used together on any page;
if one is used, the other is omitted.
2.118. The imprint is not used on a halftitle or on any page of a
cover, with the exception of congressional hearings.
2.119. If there is a title page, the imprint is placed on the title
page; but if there is no title page, or if the title page is
entirely an illustration, the imprint is placed on the last
page of the text 4 ems from fl ush right and below the bottom
folio.
2.120. The GPO logo is used only on GPO publications. If it is
printed on page ii, the full imprint is used on the title
page; if it is printed on the title page, use the half imprint
only, thus--Washington : 2008.
Sales notices
2.121. The use of sales notices is discouraged.
2.122. If there is a cover but no title page, the sales notice is
printed on the cover. Unless otherwise indicated, if there is
a title page, with or without a cover, the sales notice is
printed at the bottom of the title page below a cross rule.
If there is no cover or title page, any sales notice is printed
at the end of the text, below the imprint, and the two are
separated by a cross rule.
Imprint variations
2.123. This is one style of an imprint that can appear on the title
page. For sale by the Superintendent of Documents, U.S.
Government Printing Office . Internet: bookstore.gpo.gov
Phone: Toll Free 866-512-1800 DC area 202-512-1800
Fax: 202-512-2104 Mail: Stop SSOP, Washington, DC 20402-0001
www.gpoaccess.gov
2.124. In the event that a title page is not used, the imprint is
printed on the last page and positioned fl ush left below the
text.
For sale by the Superintendent of Documents, U.S.
Government Printing Office. Internet: bookstore.gpo.gov.
Phone: toll free 866-512-1800. DC area 202-512-1800. Fax:
202-512-2250. Mail: Stop SSOP, Washington, DC 20402-0001.
www.gpoaccess.gov
2.125. Outside-purchase publications are identified by an open star
at the beginning of the imprint line. These lines are
positioned 4 ems from the right margin.
(star) U.S. GOVERNMENT PRINTING OFFICE: 2008-456-789
2.126. Publications purchased outside which are reprinted by the GPO
use an em dash in lieu of the open star.
--U.S. GOVERNMENT PRINTING OFFICE: 2008-456-789
2.127. Jobs set on outside purchase but printed by the GPO use an
asterisk in lieu of the open star.
*U.S. GOVERNMENT PRINTING OFFICE: 2008-456-789
2.128. Publications produced from camera copy supplied to the GPO
are identified by cc printed at the end of the line.
U.S. GOVERNMENT PRINTING OFFICE: 2008--123-456-cc
Franking
2.129. The franking (mailing) privilege on covers for Government
publications should be at least 1. inches from the trim.
Bibliographies or references
2.130. There are many styles available to bibliographers, for there
are many classes of documents. A Government bulletin citation,
according to one authority, would be treated as follows:
Author's name (if the article is signed); title of article
(in quotation marks); the publication (usually in italic),
with correct references to volume, number, series, pages,
date, and publisher (U.S. Govt. Print. Off .).
Therefore the example would read:
U.S. Department of the Interior, ``Highlights in history
of forest and related natural source conservation,''
Conservation Bulletin, No. 41 (serial number not italic),
Washington, U.S. Dept. of the Interior (or U.S. Govt.
Print. Off .), 1997. 1 p. (or p. 1).
Another Government periodical citation would read as follows:
Reese, Herbert Harshman, ``How To Select a Sound Horse,''
Farmers' Bulletin, No. 779, pp. 1-26 (1926), U.S. Dept.
of Agriculture.
Clarity may be maintained by capitalizing each word in book titles,
but only the first word in the title of articles.
Other examples are:
Preston W. Slosson, The Great Crusade And After: 1914-1928
(New York: Macmillan, 1940) Edward B. Rosa, ``The economic
importance of the scientific work of the government,''
J. Wash. Acad. Sci. 10, 342 (1920)
or:
Preston W. Slosson, The Great Crusade and After: 1914-1928
(New York: Macmillan, 1940) Edward B. Rosa, ``The Economic
Importance of the Scientific Work of the Government,''
J. Wash. Acad. Sci. 10, 342 (1920)
Note that the principal words in both book titles and titles of
articles are capitalized. Consistency is more important in
bibliographic style than the style itself.
The science of bibliography is covered in many texts, and the
following references are available for study:
Better Report Writing, by Willis H. Waldo. Reinhold Publishing
Corp., New York, 1965.
Macmillan Handbook of English, by Robert F. Wilson. Macmillan
Co., New York, 1982.
The Chicago Manual of Style, University of Chicago Press,
Chicago, 2003. Words Into Type, Prentice-Hall, New York, 1974.